Project Information

Bid Title

Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract

Issuing Agency

Gwinnett County

Location

Georgia

Published Date

Feb 9, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

BL030-26 INV

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

BL030-26 INV

Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract

Buyer Contact : Dana.Garland@gwinnettcounty.com

Opening Date : 02/13/2026 03:00 PM EST

Addendum : BL030-26 Ad1

1

Attachment Preview

January 21, 2026

INVITATION TO BID

BL030-26

The Gwinnett County Board of Commissioners is soliciting competitive sealed bids from qualified suppliers for the

Purchase of Original Equipment Manufacturer Toner and Inkjet Cartridges on an Annual Contract with Four (4)

Options to Renew for the Department of Financial Services.

Bids should be typed or submitted in ink and returned in a sealed container marked on the outside with the BL# and

Supplier name. Sealed bids will be received until 2:50 P.M. local time on February 13, 2026 at the Gwinnett County

Financial Services - Purchasing Division - 4th Floor Charlotte J. Nash Building, 75 Langley Drive, Lawrenceville,

Georgia 30046. NOTE THAT THE PURCHASING DIVISION HAS TEMPORARILY RELOCATED. ALL BIDS MUST BE

SUBMITTED AT THIS LOCATION. Any bid received after this date and time will not be accepted. Bids will be publicly

opened and read at 3:00 P.M. The bid opening will be virtual ONLY. To access the bid opening virtually, click here or dial

408-418-9388 and enter Conference ID 23474419709##. Apparent bid results will be available the following business

day on our website www.gwinnettcounty.com.

Questions regarding bids should be directed to Dana Garland, Purchasing Manager at

Dana.Garland@GwinnettCounty.com or by calling 770-822-8723, no later than 3:00 P.M. on February 5, 2026. Bids are

legal and binding upon the bidder when submitted.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or

activities. Any requests for reasonable accommodations required by individuals to fully participate in any open

meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator at the

Gwinnett County Justice and Administration Center, 770-822-8165.

The written bid documents supersede any verbal or written prior communications between the parties.

Award will be made to the supplier(s) submitting the lowest responsive and responsible bid. Gwinnett County reserves

the right to reject any or all bids, to waive technicalities, and to make an award deemed in its best interest. Bids may be

split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the

lowest responsive, responsible bidder(s) at its discretion.

Award notification will be posted after award on the County website, www.gwinnettcounty.com and suppliers

submitting a bid will be notified via email.

We look forward to your bid and appreciate your interest in Gwinnett County.

Dana Garland, CPPB, FOII, NIGP-CPP

Purchasing Manager

The following pages should be returned as part of your bid document:

Bid Schedule, Pages 4-14

References, Page 15

Code of Ethics Affidavit, Page 16

BL030-26

Page 2

SPECIFICATIONS

A. General Scope

Gwinnett County is seeking qualified suppliers to purchase original equipment manufacturer (OEM) toner

and inkjet cartridges for various County departments. Suppliers MUST bid only OEM toner and inkjet

cartridges. Failure to bid OEM products will result in bid being deemed non-responsive.

Supplier MUST be an authorized HP reseller for HP toner/inkjet products if bidding HP. If supplier is not an

authorized HP reseller for toner/inkjet products, and bids HP products, the bid will be deemed non-

responsive. If requested, supplier must provide proof of HP reseller authorization status. The same

requirement applies to other products listed such as Brother, Canon, Epson, Lexmark, etc.

Gwinnett County currently has an HP Big Deal for this bid. The County’s HP contact representative is Jim

Hardin (james.hardin@hp.com). All suppliers will need their HP Location ID when contacting Mr. Hardin.

Important: All merchandise MUST be in unopened original manufacturer’s box.

B. Quantities

All quantities stated on bid schedule are an approximate twelve (12) month usage and actual quantities

may vary depending upon need. Orders will be placed on an as-needed basis and must be filled regardless

of quantity or total dollar amount.

C. Orders & Delivery

Orders will be placed directly by the user department. Inside delivery will be F.O.B. destination to the

individual ordering department location. If shipped via UPS or Federal Express to 75 Langley Drive,

Lawrenceville, Georgia, it should be delivered to our mail room (next to loading dock). Deliveries to other

locations should be delivered inside the building to the reception area. Orders may not be combined (i.e.

different departments orders all delivered to one department). Delivery Days A.R.O. means how many

calendar days from the date the supplier receives the purchase order to the time Gwinnett County receives

delivery of the product(s). Orders will be placed using purchase orders.

D. Unit Price

Unit price should not exceed two (2) decimal points (example: $2.12). If the unit price exceeds 2 decimal

points, we will round to the nearest 2 decimal points. The unit price of each item shall include shipping and

inside delivery. For the purpose of price comparison, the reflected quoted price should be per cartridge. If

more than one cartridge comes in a package, then it is the responsibility of the supplier to explain the

number of cartridges contained in one box.

E. References

Bidders should provide references as listed on the enclosed “Reference” sheet. Failure to submit three (3)

references either at the time of bid or upon request may be grounds to deem the bidder non-responsive.

F. Damages

Damaged products will not be accepted. It will be the responsibility of the successful supplier to incur any

additional expenses associated with picking up and replacing any damaged products received by

Gwinnett County.

G. F.O.B.

Unless otherwise stated on the Bid Schedule, item(s) shall be shipped F.O.B. Destination. The seller shall

retain title for the risk of transportation, including the filing for loss or damages. The invoice covering the

items is not payable until items are delivered and the contract of carriage has been completed. Unless the

F.O.B. clause states otherwise, the seller assumes transportation and related charges either by payment or

allowance.

BL030-26

Page 3

H. Award

Gwinnett County reserves the right to reject any or all bids to waive technicalities and to make an award

deemed in its best interest. Bids may be split by line item or awarded in entirety.

NOTE: If any of the products listed on the Bid Schedule are not available or if the product number is

incorrect, please notify Dana Garland at Dana.Garland@GwinnettCounty.com by 3pm on February 5, 2026.

BL030-26

Page 4

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.

BID SCHEDULE

Approx.

Item # Annual

Qty.

Description

Section A: Hewlett Packard Toner/Inkjet Cartridges

1

457 HP 26A Black (CF226A)

2

124 HP 30A Black (CF230A)

3

120 HP 32A Black (CF232A)

4

51 HP 37A Black (CF237A)

5

6 HP 51A Black (Q7551A)

6

59 HP 55A Black (CE255A)

7

28 HP 55X Black (CE255X)

8

70 HP 58A Black (CF258A)

9

42 HP 58X Black (CF258X)

10

1 HP 62 Black (C2P04AN#140)

11

1 HP 62XL Black (C2P05AN#140)

12

6 HP 67 Black (3YM56AN#140)

13

6 HP 67 Tri Color (3YM55AN#140)

14

2 HP 72 Black (C9403A)

15

2 HP 72 Black (C9370A)

16

2 HP 72 Cyan (C9371A)

17

2 HP 72 Cyan /Magenta (C9383A)

18

2 HP 72 Gray (C9374A)

19

2 HP 72 Magenta (C9372A)

20

2 HP 72 Matte Black/Yellow (C9384A)

21

2 HP 72 Photo Black (C9370A)

22

2 HP 72 Photo Black/Gray (C9380A)

23

2 HP 72 Yellow (C9373A)

24

2 HP 78A Black (CE278A)

25

10 HP 81A Black (CF281A)

Delivery

A.R.O.

# of

Cartridges

Per

Package/Box

Unit Price

Total Price

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Supplier Name

BL030-26

Page 5

FAILURE TO RETURN THIS PAGE AS PART OF YOUR BID DOCUMENT MAY RESULT IN THE REJECTION OF THE BID.

BID SCHEDULE

Approx.

Item # Annual

Qty.

Description

26

30 HP 83A Black (CF283A)

27

3 HP 85A Black (CE285A)

28

24 HP 87A Black (CF287A)

29

62 HP 87X Black (CF287X)

30

165 HP 89A Black (CF289A)

31

183 HP 89X Black (CF289X)

32

20 HP 125A Black (CB540A)

33

20 HP 125A Cyan (CB541A)

34

20 HP 125A Yellow (CB542A)

35

20 HP 125A Magenta (CB543A)

36

3 HP 134A Black (W1340A)*

37

6 HP 147A Black (W1470A)

38

65 HP 148A (W1480A)

39

85 HP 148X (W1480X)

40

30 HP 202A Black (CF500A)

41

30 HP 202A Cyan (CF501A)

42

30 HP 202A Yellow (CF502A)

43

30 HP 202A Magenta (CF503A)

44

40 HP 204A Black (CF510A)

45

40 HP 204A Cyan (CF511A)

46

40 HP 204A Yellow (CF512A)

47

40 HP 204A Magenta (CF513A)

48

20 HP 206A Black (W2110A)

49

20 HP 206A Cyan (W2111A)

50

20 HP 206A Yellow (W2112A)

51

20 HP 206A Magenta (W2113A)

Delivery

A.R.O.

# of

Cartridges

Per

Package/Box

Unit Price

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Total Price

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Supplier Name

Commodity Codes

• NAICS 424120Stationery and Office Supplies Merchant Wholesalers
• NAICS 453210Office Supplies and Stationery Stores

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.