Annual Contract for Court Resources Scheduling Tool

Project Information

Bid Title: Annual Contract for Court Resources Scheduling Tool
Issuing Agency: Tarrant County
Location: Texas
Published Date: Jun 6, 2025
Closing Date: Jul 3, 2025
Government Level: State & Local
Status: Closed
Ref. #: F2025166
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Request for Proposals

Status Issued

Number F2025166 (Annual Contract for Court Resources Scheduling Tool)

Issue Date & Time 6/6/2025 07:30:01 AM (CT)

Close Date & Time 7/3/2025 02:00:00 PM (CT)

Question Cut Off Date 6/18/2025 12:00:00 PM (CT)

Notes
The purpose of this contract is to obtain a software solution to enhance the scheduling and management of key court resources, such as judges, court coordinators, and court reporters. This solution aims to optimize resource allocation, ensure sufficient coverage during court proceedings to address vacancies when assigned personnel are unavailable, and provide valuable data for workforce planning and reporting.

1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.

2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Contact Information

Name Caleb Rojo, Senior Buyer

Address 100 E Weatherford St
Suite 303
Fort Worth, TX 76196-0103 USA

Phone (817) 884 x1150

Fax (817) 884 x1150

Email crojo@tarrantcountytx.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8481453

Bid Attachments

File Name Description File Size

F2025166 Statement of Work.pdf
F2025166 Statement of Work 242 KB 320002 6725281

F2025166 Court Resources Scheduling Tool - Vendor Response Matrix.xlsx
Vendor Response Matrix 16 KB 320002 6719294

TC_General_Terms_and_Conditions091724.pdf
Tarrant County General Terms and Conditions (9/17/2024) 89 KB 320002 6288062

TC_Special_Terms_and_Conditions_Standard091724.pdf
TC_Special_Terms_and_Conditions_Standard(09/17/2024) 81 KB 320002 6288054

TC_HUB_Policy053123.pdf
Tarrant County HUB Policy (5/31/23) 201 KB 320002 5365367

Deficiencies and Deviations Form.pdf
Deficiencies and Deviations Form 66 KB 320002 6717786

Empower Your Bidding Strategy

Unlock Government BidHub's unparalleled access to high-quality, tailored bid information.

Access an extensive database of bids, including comprehensive local and state opportunities.
Receive customized alerts for the bids that matter most to your business.
Explore detailed specifications to ensure precise and competitive submissions.
Gain a competitive edge with up-to-date information and exclusive opportunities.

Start Free Trial

Type	Request for Proposals
Status	Issued
Number	F2025166 (Annual Contract for Court Resources Scheduling Tool)
Issue Date & Time	6/6/2025 07:30:01 AM (CT)
Close Date & Time	7/3/2025 02:00:00 PM (CT)
Question Cut Off Date	6/18/2025 12:00:00 PM (CT)
Notes	The purpose of this contract is to obtain a software solution to enhance the scheduling and management of key court resources, such as judges, court coordinators, and court reporters. This solution aims to optimize resource allocation, ensure sufficient coverage during court proceedings to address vacancies when assigned personnel are unavailable, and provide valuable data for workforce planning and reporting. 1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract. 2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.

Name	Caleb Rojo, Senior Buyer
Address	100 E Weatherford St Suite 303 Fort Worth, TX 76196-0103 USA
Phone	(817) 884 x1150
Fax	(817) 884 x1150
Email	crojo@tarrantcountytx.gov

Annual Contract for Court Resources Scheduling Tool

Project Information

Empower Your Bidding Strategy

See Also

Privacy Preferences