Project Information

Bid Title

Tree removal, pruning & stump grinding

Issuing Agency

Village of Irvington

Location

New York

Published Date

Apr 1, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-14

Original Source

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Project Description

Bid Number:	2026-14
Bid Title:	Tree removal, pruning & stump grinding
Category:	Professional Services
Status:	Open

Description: Sealed proposals for Contract No. 2026-14, for TREE REMOVAL, TREE PRUNING AND STUMP GRINDING will be received by the Village Clerk-Treasurer, Irvington, NY until 11AM on April 22, 2026. Immediately thereafter, the bids will be publicly opened and read aloud in Village Hall. The Village will award the contract to the lowest responsible bidder. Bids must be submitted in a sealed envelope and distinctly marked with the name of the bidder, the bid number and the date and time of the bid.  Bids may be delivered or mailed to the attention of Karen Buccheri, Assistant to the Village Administrator, on or before the bid opening time and date specified. The Village of Irvington reserves the right to waive any informality in the bids, or to reject any or all bids.  No bidder may withdraw their bid within forty-five (45) days after the actual date of the opening thereof.  The prices quoted are to remain in effect for the full term of the contract. Katie Bugna, Clerk-Treasurer Irvington, NY April 1, 2026 Publication Date/Time: 4/1/2026 9:00 AM Closing Date/Time: 4/22/2026 11:00 AM Download Available: yes Fee: none Related Documents: 2026-14 Tree removal, pruning & stump grinding Specifications

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Project #2026-14

TREE REMOVAL, TREE

PRUNING & STUMP

GRINDING

SPECIFICATIONS

(Dated: April 1, 2026)

Village of Irvington

85 Main Street

Irvington, NY 10533

Tel: (914) 591-4356

Fax: (914) 591-4072

Web Site: WWW.IRVINGTONNY.GOV

SCOPE OF WORK

The Village of Irvington is soliciting qualified firms or individuals to provide TREE REMOVAL,

TREE PRUNING AND STUMP GRINDING as detailed herein. These services will be on a

scheduled as well as an “as needed” basis.

One Unit consists of four (4) qualified tree workers with extension bucket truck and chipper per

eight (8) hour day inclusive of debris removal (up to 6” cal.) If Units are scheduled based upon

the completion of a specific job, the contractor cannot change the number of Units assigned to that

job without prior approval of the Village.

Except for emergencies, a minimum of 48-hours notice will be given prior to need. If any

emergency arises, a crew must be available for that possibility 24 hours per day, 7 days a week,

with response within 2 hours of the emergency call out.

All company units on site must have phones or pagers for communication. Successful bidder must

have an I.S.A. Certified Arborist on its staff for consultation or advice.

Pruning work should follow up to date ANSI A300 standard practices for pruning. Improper

pruning work can lead to future issues.

The Village requests that the contractor respond to the Bid Request covering the estimated unit

quantities as stated herein.

Multiple suppliers may be awarded the bid as required and necessary and as in the best interest of

the Village of Irvington.

BID DUE DATE

Sealed bids will be accepted up until 11AM on April 22, 2026, either in the Clerk’s Office, Village

Hall, 85 Main Street, Irvington, NY 10533 or mailed to the attention of Karen Buccheri, Assistant

to the Village Administrator, to be received by the Bid Due Date.

Please return the completed Bid Form and Non-Collusive Bidding Certification by the bid date

indicated above.

AWARD CRITERIA

The award of a contract (or contracts) for the described services will be made by the Village of

Irvington’s Board of Trustees and shall be based on the cost of services and adherence to all

required qualifications.

RIGHT TO REJECT PROPOSALS

This Bid Proposal does not commit the Village to award a contract, pay any cost incurred in the

preparation of a proposal in response to this Bid request or to procure or contract for services. The

Village intends to award a contract on the basis of the best interest and advantage to the Village,

and reserves the right to accept or reject any or all proposals received as a result of this request, to

negotiate with all qualified proposers or to cancel this Bid Proposal in part or in its entirety, if it is

in the best interest of the Village to do so.

CANCELLATION CLAUSE

Any violation of the terms, conditions, requirements and/or non-performance of the agreement

resulting from this Bid proposal shall result in immediate cancellation. The agreement may be

cancelled by the Village and/or for any other reason(s) upon thirty (30) days written notice.

BASIS OF PAYMENT

In responding to this Bid Proposal, the Contractor shall provide his pricing as requested on our

Cost Summary page attached herein. The price shall cover the cost of furnishing all equipment,

labor and materials necessary to complete the work as described in Scope of Work. Payment

requests shall be made monthly. Upon contractor’s presentation of a detailed invoice and

completed Village of Irvington Standard Claim Form, authorized by the Superintendent of Public

Works or his designee.

The filing of payrolls by the contractor (s) is a condition of payment. The Treasurer’s Office will not remit

payment until the required payrolls are filed.

The contractor shall also provide any necessary information requested when and if adjustments

need to be made to this contract. This information will also be utilized when the contractor is

called upon by the Village to perform additional services.

The Prevailing Rate Case Number for this contract is: PRC# 2026007576 - Tree removal, pruning & stump

TERM OF CONTRACT

Award of this contract shall be for a term of twelve months with the mutual option to renew for

one (1) year. It is our intent to have this contract work commence June 1, 2026 and end on May

31, 2027.

EQUIPMENT

The Contractor shall provide all personnel, equipment, vehicles, and tools required to effectively

perform the Tree Removal, Pruning and Stump Grinding as detailed herein.

It is the Contractor’s sole responsibility to maintain any and all equipment it requires to fulfill its

obligations under this contract. The Village of Irvington reserves the right to inspect and approve

all contractor equipment. The Contractor must replace any equipment the Village determines unfit

for use with equipment approved by the Village.

Notwithstanding these requirements, it is the Contractor’s sole responsibility to ensure equipment

used in conjunction with this contract is safe. The Village assumes no liability for unsafe

equipment even if the Village approves the equipment for use. Further, it is the

Contractor’s sole responsibility to safeguard and secure this equipment. The Village assumes no

liability for damages caused to the Contractor’s equipment by misuse, theft, or vandalism while

operating or idle within Village boundaries.

LIABILITY REQUIREMENTS

The awarded vendor(s) shall be responsible for all damage to life and property due to negligent,

reckless or malicious intentional activities of the awarded vendor, his subcontractors, agents or

employees in connection with his services under this Agreement. The awarded vendor(s)

specifically agrees that his Subcontractors, agents, or employees shall possess the experience,

knowledge and character necessary to qualify them individually for the particular duties they

perform. Further, it is expressly understood that the awarded vendor(s) shall indemnify and save

harmless the Village of Irvington, from claims, suits, actions, damages and costs of every name

and description resulting from the negligent, reckless or malicious intentional performance of the

services of the awarded vendor under this Agreement, and such indemnity shall not be limited by

reason of enumeration of any insurance coverage herein provided. Negligent performance of

services, within the meaning of this Article, shall include, in addition to negligence founded upon

tort, negligence based upon the awarded vendor’s failure to meet professional standards and

resulting in obvious or patent errors in the progression of his work.

The awarded vendor(s) shall, during the performance of the work, maintain the following insurance

in the types and amounts, and with insurers satisfactory to the Village of Irvington:

Commercial General Liability (CGL) Each

Occurrence

General Liability

Personal & Adv injury

Med Expense Any One Person

Damage to Rented Premises

General Aggregate

Products – Comp/Op Aggregate

Auto Liability – including BI and PD (AL)

Combined single Limit per accident

(5,8 & 9)

$1,000,000

$1,000,000

$5,000

$50,000

$2,000,000

$1,000,000

(2 & 7)

Any Auto

Or

All Owned

All Hired

All Non-Owned

Excess/Umbrella Liability

Each Occurrence

Aggregate

Workers Compensation and Employers Liability

Each Employee

Each Accident

Disability Benefits

Each Employee

$1,000,000

$1,000,000

$1,000,000

$1,000,000

(1)

$3,000,000

$3,000,000

(3)

Statutory

Statutory

(3)

Statutory

(1) The Per Occurrence and Aggregate limits for specified coverage should apply on a per

location or per project basis.

(2) Automobile Liability Coverage is required IF an automobile is used in the execution of

the contract. A vendor using a third party for shipment or transport does not require

Automobile Liability Insurance.

(3) An ACORD form is NOT acceptable proof of NYS Workers’ Compensation (WC) or

Disability Benefits (DBL) Insurance coverage. For WC, secure form C-105.2 or U-

26.3. For DBL, secure form DB.120.1. Workers’ Compensation/Employers Liability,

and NYS Disability are not required of: a) a business that is owned by one individual,

is not a corporation and does not have any other employees, b) a self-employed

individual, c) an out of state employer with no NYS employees. IN EACH CASE, the

employer must file Form CE-200, Certificate of Attestation of Exemption, with the

NYS Workers’ Compensation Board certifying that they are not required to obtain NYS

specific Workers’ Compensation Insurance or NYS statutory Disability

Benefits.

(5) The Village of Irvington should be named as an Additional Insured on the policy using

ISO Additional Insured Endorsement CG 2010 11/85 or an endorsement providing

equivalent or broader coverage.

(7) If applicable policy should be endorsed to cover snow plow operations.

(8) Property Insurance – the contractor shall cover materials being installed on site, in

transit, &/or at any other location.

(9) Asbestos/Lead Abatement & Environmental Clean-Up, if applicable. Coverage for the

removal of asbestos &/or lead and related pollution events, including coverage for

Commodity Codes

• NAICS 561730Landscaping Services

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