Project Information

Bid Title

Parks and Recreation Department Civic Center Cleaning Services

Issuing Agency

Gallatin city

Location

Tennessee

Published Date

Mar 26, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Parks and Recreation Department Civic Center Cleaning Services
Category:	City of Gallatin Bids
Status:	Open

Publication Date/Time: 3/26/2026 12:00 AM Closing Date/Time: 4/15/2026 2:00 PM Related Documents: Parks and Recreation Department Civic Center Cleaning Services

Attachment Preview

Gallatin Civic Center – Cleaning Services

03/26/2026

City of Gallatin

1.0 Introduction

The City of Gallatin Parks and Recreation Department is soliciting sealed bids from

qualified vendors to provide janitorial services. Bids must be received no later than April

15, 2026, at 2:00 PM. All submissions shall be enclosed in a sealed envelope clearly

labeled: “BID: GALLATIN CIVIC CENTER CLEANING SERVICES.”

1.1 Scope of Work

The City of Gallatin Parks and Recreation Department is hereby soliciting bids from

qualified vendors to provide comprehensive custodial services for the Civic Center,

located at 210 Albert Gallatin Avenue, Gallatin, Tennessee 37066. Services shall be

performed six (6) days per week, consisting of Monday through Friday after normal

business hours, in addition to Sunday service. The facility closes at 8:00 PM, Monday

through Thursday, and at 6:00 PM on Friday. No services are required on Saturdays.

Sunday service is preferred, as the facility is closed to the public. The City reserves the

right to modify the service schedule to include seven (7) days per week in the event the

Civic Center transitions to a seven-day operational schedule. All custodial services must

be performed outside of designated operating hours to ensure minimal disruption to

facility operations.

2.0 Technical Requirements

The Vendor shall provide comprehensive janitorial services, including all labor,

equipment, and materials necessary to fulfill the requirements outlined in Section 3.0.

The Civic Center will make a Kaivac machine available for the Vendor’s use and will

supply the associated cleaning chemicals for this equipment. The Vendor shall furnish the

City of Gallatin with a valid Certificate of Insurance covering Workers’ Compensation

and General Liability/Property Damage for all employees and agrees to indemnify and

hold the Gallatin Civic Center harmless from any and all claims arising from the

performance of services. The Vendor shall not be responsible for the provision of

consumable supplies, including paper towels, tissue paper, soap, feminine hygiene

products, or trash bags. These items will be supplied by the Gallatin Civic Center.

Page 1 of 6

3.0 Vendor Requirements

Daily Cleaning Requirements:

Entrance, Reception Areas, Conference, and Meeting Rooms

1. Entrance Glass- Glass in entrance doors will be cleaned each night on both sides to

remove smudges and fingerprints.

2. Entrance Area – Entrance area between two (2) sets of glass doors will be swept

and/or dusted, mopped, and vacuumed.

3. All Furniture- All furniture, reception desk, and tabletops are to be wiped.

4. Vinyl Floors – Vinyl floors will be thoroughly swept and or dust mopped. Wet

mopped every night. Vinyl floors in hall will be buffed daily. Vinyl floors will be waxed

once a year.

5. Tile Floors – Tile floors will be thoroughly swept and or dust mopped and wet

mopped. Tile floors will be acid scrubbed once a year in the lobby.

6. Carpets and Rugs – Carpets and rugs will be vacuumed.

7. Trash Containers – Trash containers will be emptied each night and trash taken to a

designated area. Trash liners will be replaced when needed.

8. Kitchen- all tables, sinks, counter tops will be cleaned and sanitized. Chairs will be

spot cleaned. NO DISHES will be required to be washed.

9. Elevators- Doors will be cleaned and floor swept and wet mopped.

10. Glass and glass doors are to be spot cleaned, including meeting rooms.

11. Break and Vending Machine Area – Machine(s) are to be spot cleaned, and tables

to be cleaned and sanitized.

Page 2 of 6

Daily Cleaning Requirements, Continued:

Restrooms, Locker Rooms, and Showers

1. Fixtures- Toilet bowls, toilet seats, urinals, sinks, shower stalls, and mirrors will be

cleaned and sanitized. Metal fixtures need to be cleaned and polished each service.

2. Trash- Trash containers will be emptied and trash taken to designated area.

3. Wall and Stalls- Hand scrub all walls and stalls in locker room. Splash marks will be

removed from walls, around sinks, dispenser. Walls will be cleaned once a week with

Citrus scrub. Every two weeks cleaned with bleach and water.

4. Lockers – Lockers will be dusted and spot cleaned.

5. Showers- Showers are to be cleaned and sanitized.

6. Floors – Floors will be cleaned with provided Kaivac. Acid scrub restrooms once a

month.

7. Dispensers – Dispenser will be cleaned, polished, and supplies restocked.

Weight Rooms and Fitness Room

1. Floors – Floors will be swept, mopped and/or vacuumed. Fitness machines and free

weights will be moved once a month to clean under them.

2. Equipment – All Equipment will be dusted and sanitized.

3. Mirrors and Glass Doors – Mirrors and glass doors spot cleaned for smudges and

fingerprints.

4. Trash – Trash containers emptied and trash taken to a designated area.

Walking Track

1. Floors – Vacuum a minimum of three (3) times a week.

Aerobic Area

1. Floors - Vacuum, dust, and mopped daily. Damp mop as needed.

2. Mirrors – Remove smudges and fingerprints.

Page 3 of 6

WEEKLY CLEANING

1. Walls- Walls, light switches, doors, doorknobs will be cleaned and sanitized.

2. Window seals - Window seals dusted and wiped clean.

3. Stairs – Stairs are to be swept and mopped. Handrails are to be wiped clean and

sanitized.

4. Lockers- All lockers and benches are to be wiped down and sanitized.

5. Glass – Glass in aerobic area and free weight area are to be cleaned. Racquets ball

courts cleaned inside and out.

6. Water Fountains – Water fountains are to be cleaned with Sheila Shine.

7. Elevator Door - Elevator door is to be cleaned with Sheila Shine.

8. Floors - Floor edges and corners to be swept out and mopped. Buff tile floors.

9. Vents – Vents and smoke detectors are to be cleaned.

10. Trash containers - Exterior of trash cans are to be wiped down and sanitized.

MONTHLY CLEANING

1. Upholstered Furniture- Furniture to be vacuumed and dusted.

2. Windows- Clean all inside windows and glass. Outside windows should be cleaned

every two (2) months or more if needed.

3. Trash containers - Exterior of all trash containers cleaned.

AREA’S NOT TO BE INCLUDED IN BID

1. Pool

2. Gym

3. Racquet ball courts

4. Offices or front desk area

All Vendors bidding on this project are required for onsite walk around inspections

of job requirements with Robby Riley.

Page 4 of 6

4.0 Evaluation of Proposals

The City of Gallatin will award the contract to lowest responsible and responsive

bidder meeting specifications, quality, and performance standards pursuant to the

Municipal Purchasing Act of 1983. Response will be based on the following

factors:

 Completeness of Response

 Cost

 Vendor Track Record, Including References

 Quality of Service

5.0 Contract Award

The City of Gallatin reserves the right to reject any or all proposals and to waive

any informality found therein. The City of Gallatin will award a contract based on

evaluations described above. Contract pricing is good for one (1) year and may be

extended in one (1) year increments up to three (3) years if both parties agree to

contract pricing.

6.0 Question Submissions and Site Visit Contact:

City of Gallatin Parks and Recreation Department

Attn: Robby Riley

210 Albert Gallatin Ave, Gallatin, TN 37066

Telephone: 615-451-5911

Email: robby.riley@gallatintn.gov

7.0 Proposal Submission

ALL SUBMISSIONS MUST BE SEALED AND CLEARLY MARKED

“Gallatin Civic Center Cleaning Services ”

BID DUE DATE: April 15, 2026, at 2:00pm

Proposals shall be directed at the attention of:

City of Gallatin

Purchasing Department

Attn: Scott Beaman

132 West Main Street, Room 106

Gallatin, TN 37066

Telephone: 615-451-5899

Page 5 of 6

Commodity Codes

• NAICS 561720Janitorial Services

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