Project Information

Bid Title

RFP - Financial Auditing Services

Issuing Agency

City of Campbell

Location

California

Published Date

Nov 5, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP - Financial Auditing Services
Category:	Request for Proposals (RFP)
Status:	Open

Description: The City of Campbell is requesting proposals from qualified certified public accountant firms to audit its financial statements for the three (3) fiscal years beginning with the fiscal year ending June 30, 2026, with the option of auditing its financial statements for each of the two (2) subsequent fiscal years, in addition to performing other financial audits and reviews as specified below. These audits are to be performed in accordance with auditing standards generally accepted in the United States of America, the standards set forth for financial audits contained in U. S. General Accounting Office's Government Auditing Standards (2024), the provisions of the Single Audit Act of 1984, as Amended in 1996, and Title 2 of the Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) as well as any other applicable federal, state, local or programmatic audit requirements. Publication Date/Time: 11/5/2025 12:00 AM Closing Date/Time: 1/9/2026 4:00 PM Contact Person: All questions related to the Request for Proposal (RFP) must be submitted in writing via e-mail to: noritev@campbellca.gov with Financial Auditing Services in the subject line. Questions must be submitted by 5:00 p.m. on November 19, 2025. Related Documents: RFP - Professional Audit Services (FINAL CLEAN) V 11-05-2025

Attachment Preview

REQUEST FOR PROPOSALS

(RFP)

Financial Auditing Services

RFP Release Date

November 5, 2025

Proposal Submittal Deadline

January 9, 2026 - 4:00 p.m.

(Pacific Time)

Contact Person: Norite Vong

Assistant Finance Director

City of Campbell

70 N. First Street

Campbell, CA 95008

(408) 866-2112

noritev@campbellca.gov

70 N. First Street • Campbell, CA 95008 • (408)-866-2100 • www.campbellca.gov

Table of Contents

I. Proposal and Project Schedule ......................................................................................................... 4

II. Background ..................................................................................................................................... 4

A. Government Information ............................................................................................................. 4

B. Fund Structure.............................................................................................................................. 5

C. Component Units ......................................................................................................................... 5

D. Magnitude of Finance Operations................................................................................................ 5

E. Computer Systems ....................................................................................................................... 5

F. Availability of Prior Reports and Work Papers ........................................................................... 6

III. Objective.......................................................................................................................................... 6

IV. Scope of Services............................................................................................................................. 6

V. Auditing Standards to Be Followed ................................................................................................. 8

VI. Time Requirements.......................................................................................................................... 8

A. Date Audit May Commence ........................................................................................................ 8

B. Date Reports are Due ................................................................................................................... 9

VII. Assistance to Be Provided to the Auditor and Report Preparation ................................................... 9

A. Finance Department and Clerical Assistance............................................................................... 9

B. Work Area, Telephone, and Office Equipment............................................................................ 9

C. Report Preparation ....................................................................................................................... 9

VIII. General ............................................................................................................................................ 9

A. Working Paper Retention and Access to Working Papers ........................................................... 9

B. State and National Developments ................................................................................................ 9

IX. Irregularities and Illegal Acts ......................................................................................................... 10

X. Proposal Submission Requirements ............................................................................................... 10

A. General Requirements................................................................................................................ 10

B. Submission of Proposal.............................................................................................................. 10

1. Format for Technical Proposal .................................................................................................. 10

2. Contents of Technical Proposal ................................................................................................. 11

3. Contents of Cost Proposal ......................................................................................................... 14

XI. Evaluation of Proposals and Selection Process.............................................................................. 15

A. Review of Proposals .................................................................................................................. 15

B. Evaluation Criteria ..................................................................................................................... 15

XII. Miscellaneous ................................................................................................................................ 15

A. Public Records ........................................................................................................................... 15

B. Right to Cancel and Amend ....................................................................................................... 16

C. Additional Information .............................................................................................................. 16

D. Conflict of Interest ..................................................................................................................... 16

E. Release of Public Information.................................................................................................... 16

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F. Non-Assignment ........................................................................................................................ 16

G. Collusion.................................................................................................................................... 16

H. Debarment.................................................................................................................................. 16

I. Equal Employment Opportunity Compliance ............................................................................ 17

J. Right to Audit ............................................................................................................................ 17

XIII. ATTACHMENT A - Audit Cost Proposal Form........................................................................... 18

XIV. ATTACHMENT B - Estimate of Cost .......................................................................................... 19

XV. ATTACHMENT C - Sample Consultant Services Agreement ..................................................... 20

2

REQUEST FOR PROPOSALS

Financial Auditing Services

The City is issuing this Request for Proposals (“RFP”) for preparation of Financial Audit Services.

Consultants are solely responsible for ensuring proposals are received by the City on or before the

submittal deadline. Proposals must be received (physically or by e-mail) no later than 4:00 p.m. Pacific

Time, on Monday, January 9, 2026, at the following address:

Physically

City of Campbell

Office of the City

Clerk 70 N. First Street

Campbell, CA 95008

Or

By E-mail

rfp@campbellca.gov

If submitting a physical version by mail, please submit five (5) copies in a sealed package with

the name of the Consultant and RFP title clearly marked on the outside of the package. If

submitting by e-mail, please clearly identify the Consultant and RFP title in the subject line.

Failure to comply with the requirements set forth in this RFP may result in disqualification. Proposals

and/or modifications received subsequent to the hour and date specified above will not be accepted.

Submitted proposals may be withdrawn at any time prior to the submission time specified in

this RFP, provided notification is received in writing before the submittal deadline. No handwritten

notations or corrections will be allowed. The responding Consultant is solely responsible for all costs

related to the preparation of the proposal.

The City reserves the right to reject all proposals and to waive any minor informalities or irregularities

contained in any proposal. Acceptance of any proposal submitted pursuant to this RFP shall not

constitute any implied intent to enter into a contract.

During the evaluation process, the City of Campbell reserves the right, where it may serve the City’s

best interest, to request additional information or clarification from proposers, or to allow corrections

of errors or omissions. At the discretion of the City of Campbell, firms submitting proposals may be

requested to make oral presentations as part of the evaluation process.

The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal

regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the

firm of the conditions contained in the request for proposals, unless clearly and specifically noted in

the proposal submitted and confirmed in the contract between the City of Campbell and the firm

selected.

The contract award, if any, will be made to the Consultant who, in the City’s sole discretion, is best

able to perform the required services in a manner most beneficial to the City. Please submit all inquiries

to noritev@campbellca.gov or via phone to Norite Vong at (408) 866-2112.

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I. Proposal and Project Schedule

Below is a desired schedule for initiation of this project; however, dates may be subject to change

and adjusted as necessary.

RFP Issued

Request for Clarifications Due

Clarification Responses Provided

Proposal Submittal Deadline

Interviews with City Staff

Finance Sub-Committee Review

Contract awarded by City Council

Interim Audit

Final Audit

ACFR, Single Audit Report, and Other Reports

November 5, 2025

November 19, 2025

December 5, 2025

January 9, 2026 (by 4pm)

TBD – Feb/Mar 2026

TBD - March 2026

April 7, 2026

TBD - June/July 2026

TBD – Oct/Nov 2026

December 4, 2026

II. Background

A. Government Information

The City of Campbell is located in the West Valley area of Santa Clara County and

encompasses 6.35 square miles. The City was founded in 1887, and incorporated in 1952

as a general law city. As of January 1, 2025, the City’s population was 43,281. Campbell

operates under a Council/Manager form of government and is organized into six

departments - City Administration, Recreation and Community Services, Finance,

Community Development, Police, and Public Works. Fire services are provided by

contract with the Santa Clara County Fire Department. The City provides library, animal

control, solid waste collection and recycling, and storm water management via Joint

Powers Agreements (JPA’s).

On November 6, 2018, City of Campbell voters approved Measure O with a ‘Yes’ vote

of 69.5% by the citizens that voted in the General Election. Bonds issued pursuant to

Measure O will generate approximately $50 million to construct and/or renovate City

facilities to house Police and Library services. The project has since been named the Civic

Center Improvement Project. The Measure O Oversight Committee is responsible for

reviewing and reporting on the expenditure of the proceeds of the Bonds. A separate

capital project and debt service account has been created and held by the City, into which

the proceeds of the Bonds are deposited and applied solely for the purpose of financing

Improvements. The Finance Director of the City files a report with the City Council at

least annually showing the amount of Bond proceeds collected and expended, and the

status of improvements. The Civic Center Improvement Project is near the end of

construction, with an estimated construction completion date in Spring 2026.

The City’s fiscal year begins on July 1 and ends on June 30. The City’s 2025-26 adopted

General Fund budget is $69.0 million, and the total City budget is $106.7 million. The

City’s primary sources of revenue for the General Fund are from property tax, sales tax,

and other taxes such as franchise, transient occupancy and business license fees. To view

the City’s current fiscal year budget, visit the following web address:

https://www.campbellca.gov/151/Budget

The City last completed a financial audit for the Fiscal Year Ending June 30, 2024 and is

currently in the process of completing a financial audit for the Fiscal Year Ending June

30, 2025. To view the City’s current Annual Comprehensive Financial Report (ACFR),

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Commodity Codes

• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services
• NAICS 541611Administrative Management and General Management Consulting Services

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