Project Information

Bid Title

SERVICES FOR FLOORING REPLACEMENT

Issuing Agency

Urban League of Broward County

Location

Florida

Published Date

Nov 25, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SERVICES FOR FLOORING REPLACEMENT

The Urban League of Broward County (ULBC) is soliciting Request of Interest (ROI) from qualified firms and individuals to provide Flooring/carpet replacement to participate in a competitive bid/ Request for Proposal (RFP) process.

Interested parties are invited to register their interest by clicking RFP Flooring Replacement Services 01092026-1

Attachment Preview

REQUEST FOR PROPOSAL

Urban League of Broward County

RFP# 01092026-1

SERVICES FOR

Flooring Replacement

Issue Date: November 24th, 2025

Due Date: January 9th, 2026

ULBC Procurement RFP# 01092026-2 Flooring Replacement

Page 1 of 26

TABLE OF CONTENTS

INTRODUCTION .............................................................................................................................. 4

1: PURPOSE OF RFP

1.1 Statement of Purpose .......................................................................................................................4

1.2 Contract Resulting from RFP...........................................................................................................4

1.3 Period of Performance......................................................................................................................4

1.4 Conflict of Interest ...........................................................................................................................4

2: RFP PROCESS & INFORMATION

2.1 Calendar of Events ...........................................................................................................................5

2.2 Cone of Silence - Limitations on Contacting Personnel/Others.......................................................5

2.3 Questions...........................................................................................................................................5

2.4 Addenda............................................................................................................................................5

3: SCOPE OF WORK

3.1 General Statement ..............................................................................................................................6

3.2 Statement of Work..........................................................................................................................6-7

3.3 Appendices...................................................................................................................................8-16

RFP SUBMISSION PROCESS & INSTRUCTIONS

4.1 Proposal Content ..............................................................................................................................17

4.2 Proposal Specific Requirements ......................................................................................................17

4.3 Proposal Format................................................................................................................................17

4.4 Proposal Submission ...................................................................................................................17-18

5: EVALUATION CRITERIA

5.1 Evaluation Criteria..........................................................................................................................18

5.2 Proposer Technical Qualifications .................................................................................................18

6: NOTICE TO PROPOSERS

6.1 Compliance with Laws/Rules/Regulations ....................................................................................19

6.2 Acceptance/Rejection of Proposals and Waiver of Irregularities ..................................................19

6.3 Disqualification ..............................................................................................................................20

6.4 No Discrimination ..........................................................................................................................20

6.5 Notice of Contract Award ...............................................................................................................20

6.6 Grievance and Disputes ..................................................................................................................21

6.7 Withdrawal of Proposal ..................................................................................................................21

6.8 Pre-Contractual Expenses & Cost of Preparation ...........................................................................21

6.9 Sales Tax .........................................................................................................................................21

6.10 Insurance Requirements ................................................................................................................21

6.11 Bonding Requirements ..................................................................................................................21

6.12 Federal & State Procurement Compliance.....................................................................................22

Attachment 1: Vendor Conflict of Interest Disclosure form................................................................23

Attachment 2: Non-Collusive Affidavit ..............................................................................................24

Attachment 3: E-Verification Certification..........................................................................................25

Attachment 4: Non-Discrimination, Equal Opportunity Assurances, Certifications, Other................26

Attachment 5: Certification of Debarment, Suspension, and Other Responsibility Matters................27

Attachment 6: Letter of Intent to Submit to the RFP ...........................................................................28

Page Left Blank Intentionally

ULBC Procurement RFP# 01092026-1 Flooring Replacement

Page 2 of 26

INTRODUCTION

The Urban League of Broward County founded in 1975 as an affiliate of the National Urban League, is a 501(c)(3) tax-

exempt, nonprofit organization authorized in the State of Florida. The Urban League of Broward County is a community-

based organization dedicated to empowering communities and changing lives in the areas of education, entrepreneurship,

jobs, justice, housing, and health. For more information about the Urban League of Broward County, please refer to

www.ulbroward.org.

1. PURPOSE OF RFP

1.1. STATEMENT OF PURPOSE

The purpose of this Request for Proposal (RFP) is to contract with one (1) Flooring Replacement (Contractor) to

provide services outlined herein for the Urban League of Broward County (ULBC). For consideration,

proposals for this project must contain evidence of the Proposer’s experience and capabilities in the specified

area and other disciplines directly related to the proposed service.

1.2 CONTRACTING RESULTING FROM RFP

This Request for Proposal (Solicitation Number: 01092026-1), hereinafter referred to as the “RFP” is issued to

secure a contract with a qualified company to provide the services described herein.

The Urban League of Broward County intends to enter into a contract with one selected Contractor for an initial

term of six (6) months. The project itself is anticipated to be completed within thirty (30) days from the date of

contract execution. The one-year contract term also provides for warranty coverage and any necessary follow-up

services.

1.3 PERIOD OF PERFORMANCE

The contract term or period of performance shall be determined based on the timeline agreed upon by ULBC and

the Contractor. Terms may be exercised by ULBC, at its sole discretion, with prior written notice to the

Contractor.

ULBC reserves the right to make any and all determinations exclusively that it deems necessary to protect the best

interests of its organization, programs, and the communities it serves directly. All proposers must be willing to

negotiate a contract based on these terms, as applicable. Additional contractor terms and conditions will be

incorporated into the final contract based on ULBC legal counsel review.

1.4 CONFLICT OF INTEREST

ULBC and its employees, representatives, or agents are bound by federal, and state regulations, and/ or the ULBC

Conflict of Interest policy. All proposers must disclose in their Conflict-of-Interest Disclosure the name of any

officer, director, or agent who is affiliated with ULBC as an employee, board member, provider, or other

stakeholder. All proposers must also disclose the name of any stakeholder who owns, directly or indirectly, any

interest in the proposer’s business or any of its branches. Additionally, all proposers must disclose any business

relationships or family ties with any officer, director, subcontractor, contracted provider, or employee of ULBC.

See Attachment #1

ULBC Procurement RFP# 01092026-2 Flooring Replacement

Page 3 of 26

2. RFP PROCESS & INFORMATION

2.1 CALENDAR OF EVENTS

Listed below is the calendar of important actions, including dates and times by which these actions must be taken

or completed. If ULBC finds it necessary to change any of these dates or times, it will do so by addendum. Any

addendums will be posted on the dedicated procurement site.

Proposals/bids will be received until [01/09/26], by 4:00 PM EST for furnishing the services described herein.

Estimated Calendar of Events

Date

1 Release of RFP

2 Deadline to Submit Letter of Intent (Attachment 6)

LOI must be emailed to: procurement@ulbcfl.org

Submission of the LOI is required to gain access to the dedicated procurement site containing

official announcements and project documents.

3 Walk-Through / Site Visit (optional) 11:00 am-11:30 am

4 Technical Questions Deadline

Submit questions only via email to: procurement@ulbcfl.org

Cone of Silence/Prohibited Communications:

Communications outside of the Procurement Contact are prohibited and may result in disqualification.

5 Posting of Responses to Technical Questions

6 Proposal Submission Deadline

7 Evaluation Period

8 Interviews (if conducted

9 Notice of Selection

10 Contract Negotiations

11/24/25

12/17/25

12/17/25

12/17/25

12/19/25

01/09/26

Internal

N/A

01/23/26

TBD

2.2 CONE OF SILENCE/ PROHIBITED COMMUNICATIONS

Effective as of the issuance of this RFP and continuing through the 24-hour period following ULBC’s award to a

proposer, no proposer, or anyone representing a proposer, entity, or other organization, shall contact or discuss this

RFP with any ULBC official, Board member, employee, or anyone other than the agency contact named in this

RFP. Additionally, no proposer, or anyone representing a proposer, entity, or other organization, shall contact or

discuss this RFP with any proposer engaged by ULBC to assist in preparing the RFP documents or any cost

estimate related to this procurement. Violation of this prohibition may result in disqualification of the proposer,

even if the contract has already been awarded.

2.3 QUESTIONS

Any questions from Proposers regarding this RFP shall be submitted via email, identifying the submitter, to

procurement@ulbcfl.org by the specified date in the Calendar of Events. All questions and/or changes to the RFP

will be posted on the dedicated webpage/procurement platform. It is the Proposer’s responsibility to check the

website for updates.

2.4 ADDENDA

The Urban League of Broward County (ULBC) has the absolute right to cancel, amend, modify, supplement, or

clarify this RFP at any time in its sole discretion. If any revisions become necessary or appropriate, as determined

in the sole discretion of the ULBC, an addendum issued by the ULBC will be posted. Failure to follow the RFP

guidelines could result in a determination that the proposal is non-responsive.

ULBC Procurement RFP# 01092026-1 Flooring Replacement

Page 4 of 26

3. SCOPE OF WORK

3.1. GENERAL STATEMENT

The Urban League of Broward County (ULBC) is soliciting proposals from qualified firms for the

Flooring Replacement. This includes all related activities, services, and any additional allocations

necessary to support the successful completion of the project at ULBC’s facility.

3.2. STATEMENT OF WORK

General Tasks

- Remove and dispose of existing carpet as indicated on specific sections of the building (drawings

attached).

- Prepare substrate for application of new LVP, LVT, or recommended commercial flooring for high-

traffic offices and common areas.

- Disassemble and re-install existing cubicles and office furniture as necessary.

- Install new recommended flooring material in areas specified in the attached drawings.

- Sample of material can be obtained from www.aladdincommercial.com/hardsurface (Aladdin

Commercial Flooring) or other manufacturer equivalent or better.

- Colors, texture, and material to be selected by Owner.

-

Cubicle & IT Coordination Requirements

- Pre-Project Planning: Contractor must conduct a walkthrough with ULBC facilities staff and IT to assess

cubicle layout, cabling, and flooring conditions. All cubicle components, data ports, and power

connections shall be labeled for accurate reassembly.

- Furniture Lift System: Where feasible, contractor may use a furniture lift system to minimize downtime

and preserve cabling. If not feasible, full disassembly is required.

- Disassembly & Reassembly: Cubicles must be professionally disassembled and reassembled by

experienced installers or furniture vendors. All cables must be secured and labeled.

- IT Coordination: Contractor must coordinate with ULBC’s IT team to ensure safe disconnection and

reconnection of electrical and data lines. Systems must be tested and operational at project completion.

- Subcontractors: Contractor may use subcontractors or specialized vendors (e.g., cubicle installers,

IT/data vendors). All subcontractors must be disclosed in the proposal with company name, scope of

work, and qualifications. The prime contractor remains fully responsible for subcontractor performance,

coordination, and quality.

Specifications

Scope: Furnish all labor, materials, tools and equipment necessary to remove existing floor covering and

install new recommended hard flooring items indicated on the drawings and/or specified herein

SUBMITTALS:

A. Samples: Submit a minimum of one (1) sample of each type and color of pattern of flooring, base material, and

specialty material

B. Manufacturer’s Literature: Manufacturer’s recommended installation instructions shall be submitted

C. Maintenance Materials:

a. Furnish additional floor covering materials for replacement and maintenance

b. Furnish materials of each size, color, pattern and type of material included in the work

c. Furnish additional materials at the rate of 2% of each color, minimum one (1) full carton

d. Submit latest edition of “Armstrong Commercial Resilient Flooring Maintenance

ULBC Procurement RFP# 01092026-2 Flooring Replacement

Page 5 of 26

Commodity Codes

• NAICS 238330Flooring Contractors

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