Project Information

Bid Title

Automotive Bulk Fuel

Issuing Agency

City of Galveston

Location

Texas

Published Date

Feb 3, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 26-03

Original Source

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Bid Documents

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Project Description

Bid Number:	Bid 26-03
Bid Title:	Automotive Bulk Fuel
Category:	Bids and RFP's
Status:	Open

Description: NOTICE: INVITATION TO BID BID #26-03 The City of Galveston is accepting sealed bids on a contract for Automotive Bulk Fuel. Sealed bids shall be uploaded to the Purchasing Division online portal for solicitation submittals. Solicitation submittals will be received until 10:00 A.M,(CST), Tuesday, February 24, 2026 and opened immediately in that office.  Any response received after that time will not be considered. Click the link below to upload your submittal. UPLOAD YOUR SUBMITTAL HERE The Public Opening will be held via the Teams Meeting platform.  See below for meeting information: Microsoft Teams meeting Join: JOIN HERE Meeting ID: 227 427 576 214 48 Passcode: 3Mp2ZY32 Need help? | System reference Dial in by phone +1 469-250-9198,,901020720# United States, Dallas Find a local number Phone conference ID: 901 020 720# For organizers: Meeting options | Reset dial-in PIN ________________________________________________________________________________ The City of Galveston encourages all Disadvantaged Business Enterprise (DBE) vendors to participate in all invitations to bid; including all HUB, women and minority owned businesses. City of Galveston Department of Finance Purchasing Division Publication Date/Time: 2/3/2026 7:00 AM Closing Date/Time: 2/24/2026 10:00 AM Related Documents: Bid 26-03 Automotive Bulk Fuel

Attachment Preview

City of Galveston

INVITATION TO BID

Bid Reference Number: 26-03

Project Title: Automotive Bulk Fuel

Bid Closing Date: 10:00 A.M.(CST), February 24, 2026

No Bids submitted after the above deadline will be

accepted.

ITB# 26-03

Page | 1

KEY EVENTS SCHEDULE

PROJECT NAME:

Automotive Bulk Fuel

ISSUANCE OF ITB

PRE-BID:

CONFERENCE

DEADLINE FOR QUESTIONS:

ADDENDA CHECKLIST:

(IF APPLICABLE)

February 3, 2026

N/A

10:00 A.M. (CST); Thursday, February 12, 2026

All questions will be answered in the form of an

addendum. All questions related to this Bid are to

be directed to the following link:

UPLOAD YOUR QUESTION(S) HERE

Check for Addendum(s)

SUBMITTAL DEADLINE:

10:00 A.M., (CST); Tuesday, February 24, 2026

SUBMITAL REQUIRENMENT:

CITY OF GALVESTON

COUNCIL AWARD:

TERM OF SERVICE/PROJECT:

Electronic submittals required.

UPLOAD YOUR SUBMITTAL HERE

*The file size limit for upload is 250 mb

A final determination will be made at a future City of

Galveston Council meeting. City of Galveston

reserves the right to reject any and all Bids and

waive any and all formalities and conditions.

An agreement shall be effective upon execution by the

COG for three (3) years and shall automatically renew

for two (2) successive one (1) year periods under the

existing terms and conditions, unless either party gives

the other party written notice of non-renewal at least 30

days prior to such renewal date.

ITB# 26-03

Page | 2

INVITATION TO BID

TABLE OF CONTENTS

SECTION 1: INTRODUCTION

SECTION 2: SCOPE OF WORK

SECTION 3: BID PRICING

SECTION 4: APPENDICES

SECTION 5: REFERENCES

SECTION 6: SUBMISSION OF BIDDERS

SECTION 7: PROPOSED SAMPLE AGREEMENT

ITB# 26-03

Page | 3

SECTION 1

INTRODUCTION

1.1 Description of City of Galveston

The City of Galveston (“COG”) is an island community with 32-miles of coastline and

historic architecture that more than 50,000 residents call home. We are home to a port, a

major medical complex, and two universities. COG employs more than 800 people to

provide essential services to our residents.

COG located in Texas is a home rule city and is governed through a council-manager form

of government.

COG’s web page is located at https://www.galvestontx.gov

1.2 Objective of this Invitation to Bid

The City of Galveston (“COG”) is soliciting bids in response to this Invitation to Bid, ITB

26-03 (this “ITB”), from qualified vendors to provide Automotive Bulk Fuel (the “Services”).

The Services are more specifically described in Section 2 (Scope of Work) of this ITB.

COG reserves the right to award multiple Agreements as a result of this ITB if

deemed in the best interest of COG. COG makes no representations of any kind

that an award will be made as a result of this ITB.

COG is soliciting competitive sealed submissions from vendors having suitable

qualifications and experience providing services in accordance with the terms, conditions

and requirements set forth in this ITB. This ITB provides sufficient information for

interested parties to prepare and provides submissions for consideration by COG.

1.3 Public Information

Bidder is hereby notified that COG strictly adheres to all statutes, court decisions

and the opinions of the Texas Attorney General with respect to disclosure of public

information.

COG strictly adheres to the Texas Public Information Act (Texas Government Code

Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding

the disclosure of ITB information. Bid Documents are not available for public inspection

until after the Agreement award. If the Bidder has notified COG, in writing, that the bid

Document contains trade secrets or confidential information, COG will generally take

reasonable steps to prevent disclosure of such information, in accordance with the Public

Information Act. This is a statement of general policy only, and in no event shall COG be

liable for disclosure of such information by COG in response to a request, regardless of

COG’s failure to take such reasonable steps, even if COG is negligent in failing to do so.

The requirements of Subchapter J, Chapter 552, Government Code, may apply to this

solicitation and the company or vendor agrees that the agreement can be terminated if

the company or vendor knowingly or intentionally fails to comply with a requirement of that

chapter. Vendor or company acknowledges that solicitation is part of any resulting

agreement of the solicitation.

ITB# 26-03

Page | 4

1.4 Type of Agreement

All Bidders are hereby put on notice that if the Bidder is awarded an agreement for

procurement of goods or services, COG is entering into that agreement in its governmental

capacity, and not a proprietary capacity.

An award of an agreement to a bidder(s) does not guarantee the bidders(s) that COG shall

issue any Purchase Order(s) for the Bidder’s goods or services, or guarantee any

particular volume use, number, or sales.

Bidder will be required to enter into an agreement with COG in a form substantially similar

to the Proposed Sample Agreement between COG and Bidder (the “Agreement”)

attached to this ITB in Section 7 and incorporated for all purposes.

Bidders should be aware that the contents of the successful bid will become a part of the

subsequent contractual documents. Failure of the Bidder to accept this obligation may

result in the cancellation of any award.

By submitting a bid, Bidder further warrants and represents that he/she has become fully

acquainted with the conditions, facts, and circumstances relating to providing the

services/products required under this ITB. The failure or omission of Bidder to acquaint

himself/herself with existing conditions, facts, and circumstances, shall in no way relieve

him/her of any obligation with respect to his/her bid and any ensuing agreement.

Each Bidder acknowledges that COG has made a reasonable attempt to provide the

Bidder with relevant data. The Bidder, therefore, waives any right of voidance of the

agreement based upon any expressed or implied warranty or representation that the

pricing or activity data provided discloses all requirements, risks or exposures known to

exist in the provision of the services being requested.

1.5 Clarifications and Interpretations

Bidders shall promptly notify the COG of any omissions, ambiguity, inconsistency or error

that they may discover upon examination of this ITB. COG shall not be responsible or

liable for any errors and/or misrepresentation that result from the solicitations which are

inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

COG may, in its sole discretion, respond in writing to written inquiries concerning this ITB.

Only COG’s responses that are made by formal written Addenda will be binding on COG.

Any verbal responses, written interpretations or clarifications other than Addenda to this

ITB will be without legal effect. All Addenda issued by COG prior to the Submittal Deadline

will be and are hereby incorporated as a part of this ITB for all purposes.

Bidders are required to acknowledge receipt of each Addendum as specified in this

Section. The Bidder must acknowledge all Addenda by completing, signing and returning

the Addenda Checklist. The Addenda Checklist must accompany the Bidder’s bid.

Responses to inquiries which directly affect an interpretation or effect a change to this ITB

will be issued in writing by addendum and posted to COG website. All such addenda

issued by COG prior to the submittal deadline shall be considered part of the ITB. COG

shall not be bound by any reply to an inquiry unless such reply is made by such formal

written addendum.

ITB# 26-03

Page | 5

Commodity Codes

• NAICS 324110Petroleum Refineries
• NAICS 424720Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

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