Project Information

Bid Title

2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing

Issuing Agency

City of Milton

Location

Florida

Published Date

Jan 1, 2026

Closing Date

Feb 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026.01

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2026.01
Bid Title:	2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing
Category:	Bid Postings
Status:	Open

Description: The City of Milton, Florida is soliciting bids for the  2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing project. Publication Date/Time: 1/1/2026 6:00 AM Closing Date/Time: 2/4/2026 2:00 PM Pre-bid Meeting: January 13, 2025 @ 10:00 am Contact Person: Michele Williams (850) 983-5480 Business Hours: 7:30 a.m. - 4:30 p.m. Miscellaneous: Mandatory Prebid Meeting Location City of Milton Council Chamber 6738 Dixon Street Milton, FL 32570 Related Documents: 2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing Grubbing

Attachment Preview

TO:

FROM:

RE:

DATE:

City of Milton

P.O. Box 909, MILTON, FL 32572

Phone: (850) 983-5480

MEMORANDUM

Interested Parties

Michele Williams, Purchasing Officer

2026.01 ITB Effluent Sprayfield 2 and Pipeline Route Clearing and Grubbing

January 01, 2026

Notice is hereby given that the City of Milton (City), will receive sealed bids for 2026.01 ITB

Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project. The documents contain

the necessary information for preparing and submitting your bid for this effort.

Information is available on the City’s web page at https://MiltonFL.org/322/Purchasing. There

you may also register through BidNetDirect.com/florida/city-of-milton (there is no charge to join);

and/or through DemandStar.com (there is no charge to join); and/or through Office of Supplier

Diversity (there is no charge to join).

All must review the Project Description and Terms and Conditions described in this document to

ensure their ability to perform as indicated.

The deadline for submitting your sealed bid/proposal is:

Wednesday, February 04, 2026 at 2:00 p.m. (CST)

Hand Delivered: 6738 Dixon Street, Milton, Florida 32570

Mailed: 6738 Dixon Street, Milton, Florida 32570

Bids will be opened on Wednesday, February 04, 2026, at 2:00 p.m. (CST), at the City of Milton

Council Chamber located at 6738 Dixon Street, Milton, Florida 32570.

Questions are to be submitted in writing to the Purchasing department via e-mail to

mwilliams@miltonfl.org by Thursday, January 15, 2026, at 2:00 p.m. (CST), and the contact

number for the Purchasing department is (850) 983-5480. Answers will be posted in an

addendum on the City webpage, Bid Net Direct, DemandStar.com, and Office of Supplier Diversity

by Friday, January 23, 2026, at 2:00 p.m. (CST).

The Engineer Design Firm is Baskerville-Donovan, Inc., 449 W Main Street, Pensacola, Florida, 32502, phone number:

(850) 438-9661. Sealed bids will be accepted by the City of Milton at 6738 Dixon Street, Milton, FL 32570 for the

Project.

Interpretations, clarification of specifications, and requirements or changes to the documents

which have a material effect on the project and bidding process will be documented and

communicated only by written addendum posted on the City’s web page, Bidnet Direct,

DemandStar, and Office of Supplier Diversity. All are responsible for checking for any addendums

that may be issued, and to obtain such addendums.

Michele Williams

Michele Williams, Purchasing Officer

Page 1 of 20

Company Name

INSTRUCTIONS

2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project

I. Deadlines/Dates:

▪ Invitation to Bid Published:

▪ Mandatory Prebid

▪ Questions Deadline:

▪ Answers Posted by:

▪ Bids Due:

Thursday, January 01, 2026

Tuesday, January 13, 2026 @ 10:00 am (CST)

Thursday, January 15, 2026 @ 2:00 p.m. (CST)

Thursday, January 23, 2026 @ 2:00 p.m. (CST)

Wednesday, February 04, 2026 p.m. (CST)

II. Contact Information:

Contact: Michele Williams, Purchasing Officer

Phone: (850) 983-5480

Email: mwilliams@miltonfl.org

III. Bids Must be Complete and Include:

1. Bidder’s/Proposer’s Declaration

2. References

3. Public Entity Crime Form F.S. 287.133(3)(A)

4. Drug-Free Workplace Form F.S. 287.087

5. Non-Collusion Affidavit

6. Conflict of Interest Disclosure Form

7. E-Verify Statement of Compliance

8. Certificate Regarding Debarment

IV. Copies:

Please provide one (1) electronic copy, one (1) original, and one (1) copy of your bid/proposal.

V. Faxed or emailed submittals are not accepted.

Submittals can be delivered to: City of Milton

Attn: Purchasing Department

6738 Dixon Street

Milton, Florida 32570

Submittals must be sealed and marked:

To: Ci t y of Milton

VENDOR Name:

SEALED BID * DO NOT OPEN

Sealed ITB# 2026.01

Title: 2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing

DUE DATE/TIME: February 04, 2026 / 2:00 p.m. (CST)

Page 2 of 20

Company Name

BIDDER’S/PROPOSER’S DECLARATION

2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing

The bidder/proposer understands, agrees, and warrants:

1. These items apply to and become a part of the terms and conditions of the bid/proposal

submitted. Any exceptions must be in writing.

2. All bids submitted shall be subject to acceptance or rejection. The City of Milton specifically

reserves the right to accept or reject any or all bids, to waive any technicalities and

formalities in the bid process, and to award the bid in part or in any manner deemed to be

in the best interest of the City.

3. All proposals submitted shall be subject to acceptance or rejection. The City of Milton

specifically reserves the right to accept or reject any or all proposals, to waive any

technicalities and formalities in the proposal process, and to award the proposal in part or

in any manner deemed to be in the best interest of the City.

4. The City of Milton is exempt from sales tax.

5. Contractors are responsible for any sales tax on purchases for the project.

6. The City of Milton, Florida will receive sealed bids from interested parties at Milton City

Hall located at 6738 Dixon Street, Milton, FL 32570. Any submittals received after the

deadline will not be considered.

7. Bids/proposals will be publicly opened and read at City Hall located at 6738 Dixon Street,

Milton, FL 32570, on the submission deadline date.

8. The City of Milton may consider as non-responsive, any bid/proposal in which there is an

alteration of, or departure from the bid/proposal form hereto attached.

9. The bid/proposal will be awarded according to criteria stated under Terms and Conditions

of this Invitation to Bid.

10. Interested Parties shall submit all required forms and information simultaneously with

their sealed bid/proposal. Forms and information become a part of the property of the

City of Milton and will not be returned to the firm unless a written request to withdraw a

bid is received prior to opening of bids/proposals.

11. For Bids-Additional Quantities: For a period not exceeding twelve (12) months from the day

of the solicitation opening, the right is reserved to purchase any number of additional items

at the prices offered in this solicitation. If additional quantities are not acceptable, the bid

form shall be noted “offer is for specified quantity only.”

12. For Bids/NOTE: Unless stated on the bid form, the bid submitted will assume all

specifications will be met. Please note all exceptions on the bid form.

13. The successful bidder/proposer will be required to submit additional forms, which are

available on the City’s website at https://MiltonFL.org/322/Purchasing at the bottom of

the page.

▪ Certificate of Non-Discrimination

▪ W-9 Taxpayer Identification Number

▪ Vendor Application

Page 3 of 20

Company Name

TERMS AND CONDITIONS

Please review these Terms and Conditions carefully.

A. LICENSES/QUALIFICATIONS:

1. All Contractors, together with any Sub-Contractors, must be qualified and licensed under the

applicable regulations to perform the work required herein. Contractor’s qualifications including

equipment to be used for this project will be subject to review and approval by the City prior to

award of bid. Contractor must be prepared to demonstrate, through previous experience and

references, the ability to safely and successfully perform the work herein described.

B. INSURANCE:

1. Contractor shall obtain and maintain the minimum insurance coverage set forth below. By

requiring such minimum insurance, the City of Milton shall not be deemed or construed to have

assessed the risk that may be applicable to the Contractor. Contractor shall assess its own risks and

if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage.

Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract

by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types.

2. Contractor shall carry the following limits of liability as required below: Dollar amounts may

change in accordance with the event or project.

Commercial General Liability - ISO CG 001 Form or equivalent.

General Aggregate

$1,000,000

Products/Completed Operations Aggregate

$1,000,000

Each Occurrence Limit

$1,000,000

Personal/advertising Injury

$1,000,000

Fire Damage (Any One Fire)

$50,000

Medical Payments (Any One Person)

$5,000

Automobile Liability

Bodily Injury/Property Damage

Personal Injury Protection (PIP)

$1,000,000 each accident

Statutory

Workers' Compensation

Coverage A (Workers' Compensation)

Coverage B (Employers Liability):

➢ Each Accident

➢ Disease-Each Employee

➢ Disease-Policy Limit

Page 4 of 20

Statutory

$100,000

$500,000

$100,000

Company Name

2026.01 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing Project

PURPOSE and SCOPE OF WORK

The Work is generally described as follows: EFFLUENT SPRAYFIELDS AND PIPELINE ROUTE CLEARING AND

GRUBBING for the installation of an irrigation system for sod farming in accordance with plans and specifications

that are included with this solicitation 2025.12 ITB Effluent Sprayfields and Pipeline Route Clearing and Grubbing

Project. The City of Milton's (City) Effluent Sprayfields and Pipeline Route Clearing and Grubbing (Project)

potentially may utilize funding from the State Revolving Fund Loan Program, RESTORE Grant Program, Florida

Department of Environment Protection Resiliency Grant Program, and other State/Federal Funds.

A. PROJECT DESCRIPTION:

The City of Milton is seeking a qualified firm or team to clear and grub approximately 350 wooded acres in preparation

for the installation of an effluent disposal system.

The Project consists of the following:

Clearing and grubbing and disposal of trees, snags, logs, brush, stumps, and rubbish from the

designated areas.

The CONTRACTOR’S bid shall include the purchase of all materials and equipment, including all applicable sales taxes, required

to complete the project in its entirety.

The CITY reserves the right to use Value Engineering which may be negotiated after award of the bid.

The CITY reserves the right to use Owner direct-purchased materials (ODP) which may be negotiated after award of the bid,

though it is not expected that the project will require any material purchase.

• The CONTRACTOR shall prepare bills of materials for all materials and equipment required for purchase with the

CONTRACTOR’S normal suppliers in lieu of issuing a purchase order.

• The bills for materials shall be prepared as if the CONTRACTOR was issuing the purchase order himself and in

accordance with the plans and specifications.

• The CONTRACTOR’S bills of materials should address the payment conditions, delivery location and all other pertinent

information normally included on a CONTRACTOR’S purchase order.

• The CONTRACTOR will be responsible for proper storage in accordance with the manufacturers’ recommendations

until they are incorporated into the project.

(The remainder of this page is intentionally left blank)

Page 5 of 20

Company Name

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.