Project Information

Bid Title

Architectural & Engineering Services for the Nashua Public Library Renovation & Addition

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Dec 23, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ0026-012126

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ0026-012126
Bid Title:	Architectural & Engineering Services for the Nashua Public Library Renovation & Addition
Category:	City
Status:	Open

Description: The City of Nashua, NH, herein referred to as “the City”, is seeking qualifications from qualified vendors for architectural and engineering services for the Nashua Public Library renovation and addition. Publication Date/Time: 12/23/2025 6:30 PM Closing Date/Time: 1/21/2026 1:00 PM Related Documents: 0026-012126 Architectural and Engineering Services for the Nashua Public Library Renovation and Addition

Attachment Preview

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Email: purchasing@nashuanh.gov

December 23, 2025

Subject: Request for Qualifications RFQ 0026-012126 Architectural & Engineering Services for the Nashua Public

Library Renovation & Addition

The City of Nashua, NH, herein referred to as “the City”, is seeking qualifications from qualified vendors for

architectural and engineering services for the Nashua Public Library renovation and addition. The Scope of Work

for this project may be found in Appendix A of this request.

A short list of respondents will be invited to interview. Interviews will be conducted at a date to be determined.

Final consultant selection will occur following the interview, and selection results will be posted. Following the final

consultant selection, the City intends to enter scope and fee negotiations for the individual project for the selected

consultant. Contract approvals will be sought from the Finance Committee and Board of Aldermen as applicable in

accordance with the City’s purchasing policy.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all qualifications

or parts of qualifications; to waive any defects, information, and minor irregularities; to accept exceptions to these

specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR VENDORS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that

you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process

and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the

Bids section. If a vendor chooses to submit their qualifications outside of Bonfire, the following are alternate

options:

If a vendor chooses to submit their qualifications outside of Bonfire the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)

clearly marked "RFQ0026-012126 Architectural & Engineering Services for the Nashua Public Library".

Qualifications must be submitted in the format provided and address the item(s) specified in the RFQ

package.

Regardless of the method of submission, qualifications must be received no later than 1:00pm on Wednesday,

January 21, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks

or other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism

it chooses as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a qualification has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location designated above.

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be

the vendors responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current

Bids and on the Bonfire public on the due date and time. Results of the qualification opening will be posted on the

City's website, www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document RFQ0026-

012126) within twenty-four (24) hours of the opening.

Complete specifications and related documentation are available on our website, www.nashuanh.gov, under

Services, Bid Opportunities, Current Bids; and on the Bid Express website. Refer to Document RFQ 0026-012126

and related documents. Please note paper copies of qualification documents are not available in the City’s

Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this

invitation for qualification. All qualifications become the sole property of the City of Nashua. This request for

qualifications is not a contract and alone shall not be interpreted as such but rather serves as an instrument through

which qualifications are solicited.

The timeline for this project is as follows:

Projected Timeline

Pre-Qualification Meeting

Deadline for Vendor Questions

Vendor Question Answers Posted

Qualifications Due

Vendor Interviews

Date

Monday, January 05, 2026, 1:00 pm

Friday, January 09, 2026, 10:00 am

Wednesday, January 14, 2026, 3:00 pm

Wednesday, January 21, 2026, 1:00 pm

TBD

There will be a optional pre-qualification meeting on 12/29/2025, at 1:00 pm in the Auditorium on the 3rd Floor at

City Hall, 229 Main Street, Nashua, NH 03061. Attendance at this meeting is recommended for all wishing to submit

a qualification for this project. The meeting is an opportunity for the City of Nashua to provide an overview of the

project objectives.

Attendance at this meeting is recommended for all wishing to submit qualifications for this project; however,

vendors who do not attend may submit questions in writing per the dates specified in this RFP.

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be

submitted in writing, citing the RFQ title/number, Page, Section, and must be received no later than Friday, January

09, 2026, by 10:00 am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this RFQ. Answers to vendor submitted questions and other addenda will

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

2

be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;

(Refer toRFQ0026-012126) and on Bonfire no later than Wednesday, January 14, 2026 at 3:00 pm

The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit qualifications in

response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex,

age, or disability in consideration for an award.

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of

such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item

number and description. We are also conscious of energy use and encourage vendors to propose products that are

energy efficient.

All qualifications are binding for ninety (90) days following the deadline for qualifications, or until the effective date

of any binding resulting contract, whichever is later.

Qualifications must be submitted in the format provided and address the items specified in this request. The City

may reject any or all of the qualifications on any basis and without disclosure of a reason. The failure to make such

a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful vendor against The

City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The City

also reserves the right to negotiate any change or amendment in any qualification without soliciting further

requests for qualifications if the action is necessary for the best interest of the City.

The City of Nashua will reject the qualification of any vendor who is presently debarred, declared ineligible or

excluded by any Federal department or agency, and reserves the right to reject the qualification of any proposer

who has previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of

a similar nature, who is not in the position to perform the contract, or who has neglected the payment of bills or

otherwise disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All qualifications must be FOB Nashua, NH. All vendors must comply with all

applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit from a contractor who is in default on the

payment of taxes, licenses or other monies due the City. Therefore, this request is void as to anyone who is in

default on said payments.

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

girarda@nashuanh.gov

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

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GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track record

with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed

below and endorsements affecting coverage required by the contract within ten (10) calendar days after the

City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or

material change in coverage. The certificate and endorsements for each insurance policy must be signed by a

person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability,

Employer’s Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect

on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned

and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

• Professional Liability: $1,000,000

All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

Vendor shall ensure that its activities and activities of its employees are in strict compliance with all

applicable federal, state and local statutes, ordinances, regulations and rules, and permit requirements

including without limitation, the Federal OSHA of 1970, as amended and the standards and regulations

issued hereunder, and all other statues, ordinances, regulations, rules, standards and requirements of

common law in relation to industrial hygiene and safety, and the protection of health and the

environment.

C. The City also reserves the right to negotiate any change or amendment in any qualification without soliciting

further qualifications if the action is necessary for the best interest of the City.

D. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin

performance upon receipt of an executed contract and a valid purchase order issued from the City.

E. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor

against the City.

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

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F. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms

and conditions between the City and the successful vendors prior to the Contract Award. A draft contract is

attached.

G. The vendor shall meet all requirements of the Americans with Disabilities Act.

H. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

I. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in

response to this request, including financial information, are considered public information and will be made

available to the public upon request, unless specifically exempted under the law.

J. Any vendor submitting a qualification may appeal a pending award prior to award by the City. The appellant

must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the

qualification opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who

will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up

to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of

Aldermen unless vendor has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the

appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because

of the unsuccessful appeal.

The City is not liable for any costs, expenses, attorney’s fees, loss of income, or other damages sustained by the

appellant in an appeal process.

K. The City assumes no liability for the payment of costs and expenses incurred by any vendor in responding to

this request. All qualifications become the sole property of The City. This is not a contract and shall not be

interpreted as such but rather serves as an instrument through which qualifications are solicited.

PROJECT SCOPE

The project area and scope of work is defined in the project scope of work attached as Appendix A

Working on behalf of the City, the vendor shall be consistent with State and Federal statutes and be an advocate

for the City throughout the project.

QUALIFICATION PROCESS & RESPONSE

RFQ 0026-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541310Architectural Services
• NAICS 541330Engineering Services

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