Project Information

Bid Title

Tree Trimming and Stump Removal Services

Issuing Agency

City of Middletown

Location

Connecticut

Published Date

May 18, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-010

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-010
Bid Title:	Tree Trimming and Stump Removal Services
Category:	Term Bids/One Time Purchases
Status:	Open

Description: INVITATION TO BID CITY OF MIDDLETOWN Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building, Middletown, Connecticut, will be received until Thursday, June 11, 2026 at 11:00 AM for the following: BID #2026-010 TREE TRIMMING AND STUMP REMOVAL SERVICES PUBLIC WORKS DEPARTMENT Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown, CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It is preferred that they are downloaded free of charge on the City of Middletown web site: www.MiddletownCT.gov. All questions concerning this bid should be directed in writing to the Purchasing Department via fax at 860-638-4895 or email at For security reasons, you must enable JavaScript to view this E-mail address.. Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read aloud via Webex.   Additional information and a link will be provided on our website www.middletownct.gov for those interested in viewing the bid opening via Webex. The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the right to reject any or all bids or any part thereof.  Bids, and amendments to bids received after the time set for the bid opening will not be considered.  All bids must be completely filled out when submitted.  No bid may be withdrawn for a period of ninety (90) days subsequent to the opening of bids without the City of Middletown's written consent.  Withdrawal of any bid must be submitted in writing to the City of Middletown. All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory provisions set forth in the Affirmative Action Plan of the City of Middletown. Dated: 05/18/2026 Middletown, Connecticut Donna L. Formato, CPPB, NIGP-CPP Supervisor of Purchases Publication Date/Time: 5/18/2026 8:30 AM Closing Date/Time: Open Until Contracted Related Documents: 2026-010 BID DOCUMENT 2026-010 WEBEX

Attachment Preview

CITY OF MIDDLETOWN

PURCHASING OFFICE ROOM 112

MUNICIPAL BUILDING

245 DEKOVEN DRIVE

MIDDLETOWN, CT 06457

(860) 638-4895

CONTRACT DOCUMENTS

BID #2026-010

TREE TRIMMING AND STUMP REMOVAL SERVICES

PUBLIC WORKS DEPARTMENT

Middletown, Connecticut

BID OPENING: THURSDAY, JUNE 11, 2026 at 11:00 AM

DONNA L. FORMATO, CPPB, NIGP-CPP

SUPERVISOR OF PURCHASES

CARL R. ERLACHER

DIRECTOR OF FINANCE AND REVENUE SERVICES

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The contract documents for the contract entitled:

Bid #2026-010 TREE TRIMMING AND STUMP REMOVAL SERVICES

PUBLIC WORKS DEPARTMENT

Invitation to Bidders

Information for Bidders

Bid Attachment:

Section 78-9 (K) Bid Preference for Local Vendors

Affidavit of Local Vendors

General Specifications

General Conditions

Technical Specifications

Special Conditions

Bid Proposal Pages

Non-Collusive Bid Statement

CT General Statutes, Section 31-286a, Conformance Form

Sample Work Order

Insurance Requirements

Bid Return Label

Hereinafter referred to as the Contract Documents

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8 - 10

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13 - 14

15 - 16

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17 - 23

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27 - 28

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INVITATION TO BID

CITY OF MIDDLETOWN

Sealed proposals, addressed to the Supervisor of Purchases, City of Middletown, Room 112, Municipal Building,

Middletown, Connecticut, will be received until Thursday, June 11, 2026 at 11:00 AM for the following:

BID #2026-010

TREE TRIMMING AND STUMP REMOVAL SERVICES

PUBLIC WORKS DEPARTMENT

Bid documents may be obtained at the Purchasing Office, Room 112, Municipal Building, 245 DeKoven Drive, Middletown,

CT., Monday - Friday, between the hours of 8:30 a.m. and 4:30 p.m. for a fee of $.50 per page. It is preferred that they

are downloaded free of charge on the City of Middletown web site: www.MiddletownCT.gov. All questions concerning

this bid should be directed in writing to the Purchasing Department via fax at 860-638-4895 or email at

purchase@MiddletownCT.gov.

Bids will not be publicly opened in the Municipal Building, however, bids will be opened and read aloud via Webex.

Additional information and a link will be provided on our website www.middletownct.gov for those interested in

viewing the bid opening via Webex.

The City of Middletown reserves the right to waive any defect or any irregularity in any bid and reserves the right to reject

any or all bids or any part thereof. Bids, and amendments to bids received after the time set for the bid opening will not

be considered. All bids must be completely filled out when submitted. No bid may be withdrawn for a period of ninety

(90) days subsequent to the opening of bids without the City of Middletown's written consent. Withdrawal of any bid

must be submitted in writing to the City of Middletown.

All bids and proposals are subject to, and must comply with the equal opportunity and non-discriminatory provisions set

forth in the Affirmative Action Plan of the City of Middletown.

Dated: 05/18/2026

Middletown, Connecticut

Donna L. Formato, CPPB, NIGP-CPP

Supervisor of Purchases

3

INFORMATION FOR BIDDERS

1. Date and Place for Opening Proposals - Pursuant to the

"Invitation to Bidders", sealed proposals for performing

the work will be received by the Purchasing Department

at the time and place set forth therein with the award to

be made as soon as practicable.

Bids received prior to the date set for receipt will be

securely kept sealed. All bids received by the time set for

receipt will be opened by the Supervisor of Purchases

and read publicly at the exact time set for receipt

irrespective of any irregularities therein. Bidders and or

their representative and any interested public may be

present.

making him responsible and liable for failure to execute

as prescribed.

6. Time for Executing Contract and Damages for Failure

to Execute - Any bidder whose proposal shall be accepted

will be required to execute the contract within ten (10)

days, including Saturdays and Sundays, of the date of

mailing of a notice, stating that the award has been made

to him or his firm. Failure or neglect to do so shall

constitute a breach of contract for which the City may

cancel the notice of award, award the bid to someone

else, or rebid the entire project as well as sue for

damages.

2. Printed Form for Proposals - All proposals must be

made upon the blank proposal form as attached hereto;

should give unit prices both in words and figures; must

be signed and acknowledged by the bidder where

indicated on the proposal form; sealed in an envelope

using the bid return label provided.

Damages for such a breach of contract will include but

not be limited to the loss of any awarding of work to him

and other items whose accurate amount will be difficult

or impossible to compute, and all other damages

recoverable at law and in equity.

3. Omissions and Discrepancies - Should a bidder find

discrepancies or omissions from the Contract Documents

or should he doubt their meaning, he should

immediately notify the Supervisor of Purchases who may

send written instructions to all bidders. Bidder must

type or use black pen at all times.

4. Acceptance or Rejection of Proposals - The City

reserves the right to accept or reject any or all proposals.

Without limiting the generality of the foregoing, any

proposal which omits a bid on any one or more items on

the price sheet may be rejected; any proposal containing

modifications or changes to the price sheet may be

rejected; any proposal in which unit prices are omitted

or in which unit prices are obviously unbalanced may be

rejected.

5. Acceptance of Proposals and the Effect - Within sixty

(60) calendar days after the opening of the bids, the City

will act upon them. The acceptance of a proposal will be

either a notice of award, in writing, or an acceptance

letter from the Supervisor of Purchases, and no other act

shall constitute the acceptance of a proposal. All bid

pricing shall be held firm for the minimum of sixty (60)

calendar days from the date of opening of bids, unless

specified otherwise.

The acceptance of a proposal shall bind the successful

bidder to execute the contract within the time and

manner as set forth within these contract documents

7. Determination of Lowest Responsible Bidder/Award -

Except where the Owner exercises the right herein to

reject any or all proposals, the contract will be awarded

by the owner to the "Lowest Responsible Bidder", as

determined under the factors to be considered under

section 78-9(f)(2), as amended, of the Middletown Code

of Ordinances.

It is the intent of the city to award one (1) contract in the

aggregate to the lowest responsible bidder, complying

with these specifications, submitting the lowest total

cost to provide the services as specified, providing

sufficient funding is available to award this contract. The

bid will be awarded to lowest responsible bidder

that can complete the job in the specified time

required in the bid regardless of any specialized

equipment the vendor chooses to use.

Additionally, in determining whether a bidder qualifies as

the lowest responsible bidder, the City shall also review

other subjective factors, such as the bidder’s skill, ability

and integrity to perform the work as specified, the

bidders professional references (if required), the bidders

reputation, information discovered during the interview

process (if applicable) and whether the City in its sole

discretion determines that awarding the bid to the

bidder will be in the best interests of the City. The City

shall award the contract to the lowest responsible bidder

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using the guidelines set forth herein, or shall reject all

bids.

8. Term of Contract and Work Order Time frame - The

contractor, if required, shall commence or be available

to work at the City's request upon receipt of a pre-

approved purchase order which shall serve as

authorization to proceed from the City. The successful

bidder shall be available to provide the minimum of

eight (8) hours of service to the City per week on an on-

call basis. The contractor shall further be available to

provide service based on a two-week response

notification, forty eight (48) hours response notification

and four-hour emergency response notification. A four

(4) hour response time is required for all emergency

assignments.

The term of this contract shall be for a period of twelve

(12) months commencing on or after July 1, 2026 and

terminating on June 30, 2027.

specifications or other data in sufficient detail to enable

the Supervisor of Purchases to determine the equality or

suitability of the product or method. In general, the

Supervisor of Purchases will neither approve nor

disapprove particular products prior to the opening of

the bids; such products will be considered when offered

by the bidder for incorporation into the work.

The Purchasing Supervisor will arrange as Addenda,

which shall become a part of the contract, all questions

received as above provided and the decision regarding

each. The Purchasing Supervisor will post said addenda

to the City website at www.middletownct.gov. Non-

receipt of said Addenda shall not excuse compliance with

said addenda. It is the bidder’s responsibility to

determine whether any addenda have been issued and if

so whether he/she has received a copy of each. Nothing

in this section shall prohibit the Purchasing Supervisor

from posting Addenda to extend the deadline for the

receipt of bids at any time and for any reason.

9. Prices - In the event of discrepancy between the unit

prices quoted in the proposal in words and those in

figures, the words shall control. The prices are to include

furnishing all equipment, labor, materials and incidentals

necessary to comply with the City's requirements. For

the purpose of this contract the bidder shall provide a

cost per tree location to provide tree removal/pruning

and stump grinding services. Also requested is an hourly

rate at various locations which shall include all materials,

labor, equipment, mileage to and from the work site and

incidentals required.

10. Interpretations and Addenda - No oral

interpretations shall be made to any bidder as to the

meaning of any of the Contract Documents or to be

effective to modify any of the provisions of the Contract

Documents.

Every request for an interpretation shall be made in

writing, addressed and forwarded to the Supervisor of

Purchases, Municipal Building, 245 DeKoven Drive,

Middletown, Connecticut, 06457. Questions may be

sent via facsimile to (860) 638-1995 or emailed at

purchase@middletownct.gov

To receive consideration, such questions shall be

submitted in writing. Deadline for submission of

questions is 12:00 PM, Wednesday, June 3, 2026 (EST).

If the question involves the equality or use of products or

methods, it must be accompanied by drawings,

It is the responsibility of each bidder to visit our website

at www.middletownct.gov to view additional

information and/or acknowledge any addenda’s issued

prior to submitting a bid.

No alleged "verbal interpretation" shall be held valid.

Any addenda issued during the bidding period shall

supersede previous information.

11. Insurance - The selected vendor shall be required to

provide a Certificate of Insurance as specified in the

attachment "Insurance Requirements". The vendor shall

be required to provide evidence of such insurance

coverage to the Supervisor of Purchases within ten (10)

days from receipt of the Notice of Award. Evidence of

such insurance coverage and City approval shall be

required prior to the execution of the contract

document.

12. Indemnification - The successful bidder agrees to

defend, indemnify and hold harmless the Owner, its

officers, agents, servants and employees against any and

all liability, judgments, cost, expenses and other loss, and

against all claims or actions including but not limited to

those based upon or arising out of damage or injury

(including death) to persons or property caused by or

sustained in connection with the negligence of the

Successful Bidder, its officers, agents, servants and

employees in the performance or lack of performance of

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Commodity Codes

• NAICS 561730Landscaping Services

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