Project Information

Bid Title

RFQ - Flooring Services Q & A

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

Dec 1, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
1/7/2026	RFQ - Flooring Services Q & A	Tina Girdley

Attachment Preview

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209221143

Date: November 20, 2025

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on January 7, 2026.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, the bidder certifies its agreement to

these terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38501

2. Indicate any cash/time discounts offered: ______________________________________________

3. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php Results are

listed according to fiscal year then by date of bid opening.

4. Bid may be electronically signed and electronically submitted to RFQ Coordinator above.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Technological University is requesting bids for flooring services to be performed at the Appalachian

Center for Crafts, located at 1560 Craft Center Drive, Smithville, TN. The project will be bid as a total project cost,

inclusive of all labor, materials, and installation services.

Scope of Work

Vendor must provide pricing for a complete flooring replacement project, including the following:

• Removal and disposal of existing carpet and existing wood shoe mold

• Floor preparation and patching as needed to ensure proper installation

• Supply of all flooring materials, including:

o Engineered hardwood flooring

o Wood shoe mold

o Any required underlayment, adhesives, and additional installation materials

• Labor to install engineered hardwood flooring and new shoe mold in all listed rooms

Project Areas and Measurements

Sales Gallery – Room 220A

• Total square footage: 2,500 sq ft

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209221143

• Shoe mold: 215 ft

Exhibition Gallery – Room 220

• Total square footage: 2,250 sq ft

• Shoe mold: 215 ft

Exhibition Gallery – Room 208

• Total square footage: 730 sq ft

• Shoe mold: 110 ft

Material Specifications

Engineered Hardwood Flooring

• Preferred selection: Calais in Sunlit Oak – Fabrica

• Plank dimensions: 7.5” × 74.8”

• Thickness: 5/8” (must be sufficient for sanding a couple of times)

• Minimum face layer: 4 mm

• Finish: Light Oak

Wood Shoe Mold

• Size: 1” × 6’

• Primed base

Bid Format

Vendor must provide one total project cost that includes:

• All materials

• All labor

• Delivery, installation, and cleanup

• Any additional charges needed to complete the project as specified

NOTE: Attachment A provides the floor plan for all spaces included in this project.

TOTAL PROJECT COST: $________________________

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is

Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech

employees or officials regarding this RFQ may result in disqualification from the procurement process.

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209221143

Travel Compensation

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly

provided for otherwise herein.

Invoicing

An itemized invoice referencing the Contract number shall be emailed to the TTU Business Office at

apinvoice@tntech.edu after completion of the project.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

Insurance

Successful Bidder agrees to maintain a adequate public liability and other appropriate forms of insurance naming

both Tennessee Tech and the Tennessee Tech Foundation as additional insured and certificate holders and to pay

all applicable taxes incident to the contract. Tennessee Tech reserves the right to establish appropriate insurance

requirements as it sees fit.

The RFQ Standard Terms and Conditions shall be considered an integral part of this Request for Quotation and

any Purchase Order resulting from this process.

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

Page 3 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition No.: 209221143

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 238330Flooring Contractors

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