Project Information

Bid Title

WWTP Influent Pump Station Rehabilitation

Issuing Agency

City of Port Townsend, WA

Location

Washington

Published Date

Nov 26, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

WWTP Influent Pump Station Rehabilitation

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Thursday, December 18, 2025 - 2:00pm

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Project Name: WWTP INFLUENT PUMP STATION REHABILITATION

Project Contact: Andre Harper, Project Manager, aharper@cityofpt.us

Project Description:

This Contract includes, but is not limited to, the following work: Rehabilitation of the WWTP Influent Pump Station wet well, including surface prep and coating, replacement of pump discharge piping and controls, replacement of influent manhole, bypass pumping, electrical upgrades, odor control ducting and fan replacement, and other work, all in accordance with the attached Contract Plans, these Contract Provisions, and the Standard Specifications.

The Engineer’s Estimate is $1,500,000

Title VI Statement:

The City of Port Townsend, in accordance with the provisions of Title VI of the Civil Rights Act
of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and associated Regulations, hereby notifies
all bidders that it will affirmatively ensure that in any contract entered into pursuant to this
advertisement, disadvantaged business enterprises will be afforded full and fair opportunity
to submit bids in response to this invitation and will not be discriminated against on the
grounds of race, color, or national origin in consideration for an award.

Questions:

Supporting Documents

Washington Street and Walker Sidewalk ITB Contract (522 KB)

Washington Street and Walker Sidewalk BID Contract Manual (883 KB)

Washington Street and Walker Sidewalk BID Plans (20 MB)

Bid Tabulations Detailed Results 1068-0 Washington and Walker Sidewalk (394 KB)

Attachment Preview

City of Port Townsend

PROPOSAL AND CONTRACT

DOCUMENTS

FOR

Washington Street and Walker Street Sidewalk

Improvements

Project Number 1068

October 2025

INVITATION TO BID (ITB):

Washington Street and Walker Street Sidewalk

Improvements

Invitation to Bid Information:

Date Issued: Friday, October 17, 2025

Contact Person: Jeff Kostechka

Email Address: jkostechka@cityofpt.us

Contact Phone: 360-302-2192

Project Manager: Jeff Kostechka

Engineer’s Estimate: $315,000

Bid Opening: Tuesday, November 4, 2025

Submit Bids to:

For delivery in person, or e-mail*

Attn: Public Works

Port Townsend City Hall

250 Madison St, Suite 1

Port Townsend, WA 98368

Jkostechka@cityofpt.us

*Refer to Section A: Instructions to

bidders, Submittal Instructions for

further information on bid submittals

Table of Contents

SECTION A: INSTRUCTIONS TO BIDDERS .................................................................................................... 3

SECTION B: TERMS AND CONDITIONS ..........................................................................................................7

SECTION C: BID SUBMITTAL REQUIREMENTS & PROCEDURES............................................................... 8

BID PROPOSAL ............................................................................................................................................... 10

Title VI Non-Discrimination Assurances ................................................................................................. 14

CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES .................................................... 16

PROPOSAL BOND FORM................................................................................................................................17

PUBLIC WORKS CONTRACT.......................................................................................................................... 18

PERFORMANCE BOND................................................................................................................................... 20

Public Works Payment Bond...................................................................................................................... 22

INSURANCE & INDEMNITY REQUIREMENTS............................................................................................. 24

ATTACHMENTS:

Special Provisions – 93 Pages

Plan Set – 25 Pages

ITB WALKER STREET AND WASHINGTON STREET

SIDEWALK IMPROVEMENTS

Page 2 of 26

SECTION A: INSTRUCTIONS TO BIDDERS

INVITATION TO BID

In accordance with competitive bid requirements set forth under RCW 39.04.155, Small Works

Contract Procedures, the City of Port Townsend invites interested bidders to submit a bid for

this solicitation. Contractors who bid on this project must be registered on the Small Works

Roster by the time bids are due, for Washington Street and Walker Street Sidewalk

Improvements up to the hour of 4:00 p. m., Pacific Local Time, Tuesday, October 21, 2025, and

will be publicly opened and read aloud at that time on the same day in the Port Townsend

City Hall, 250 Madison St, Suite 1, Port Townsend, Washington in the second-floor conference

room.

This Contract includes, but is not limited to, the following work: : traffic control; removal of

existing sidewalk and asphalt pavement; roadway excavation with placement of crushed

surfacing; construction of cement concrete curb and sidewalk; installation of ADA-compliant

curb ramps; installation of gravity block wall; installation and adjustment of catch basins;

installation of permanent pavement markings; relocation of existing sign; restoration of

disturbed areas; and other work, all in accordance with the attached Contract Plans, these

Contract Provisions and the Standard Specifications.

The Engineer’s Estimate is $315,000

Plans, specifications, addenda, and plan holders list for this project will be available on-line

through City of Port Townsend’s website at www.cityofpt.us/rfps. Please contact City of Port

Townsend Front Desk (360)-385-3000 should you require assistance accessing documents

electronically.

The Contract Work shall be Physically Complete within 40 Working Days from the Notice to

Proceed.

The City of Port Townsend, in accordance with the provisions of Title VI of the Civil Rights Act

of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and associated Regulations, hereby notifies

all bidders that it will affirmatively ensure that in any contract entered into pursuant to this

advertisement, disadvantaged business enterprises will be afforded full and fair opportunity

to submit bids in response to this invitation and will not be discriminated against on the

grounds of race, color, or national origin in consideration for an award.

Jeff Kostechka, Project Manager

John Mauro, City Manager

CONTRACT DOCUMENT ORGANIZATION AND ORDER OF PRECEDENCE

The City of Port Townsend thanks you for your interest in this project. The Contract Documents

are based on the 2025 Washington State Department of Transportation (“WSDOT”) Standard

Specifications. The Special Provisions provided in Section 1 in this document include WSDOT

and APWA general special provisions (GSP) as well as project specific specifications required

ITB WALKER STREET AND WASHINGTON STREET

SIDEWALK IMPROVEMENTS

Page 3 of 26

by the City of Port Townsend as needed to detail the work. Refer to Special Provision 1-04.2

for the order of precedence of the components of the Contract Documents.

SUBMITTAL INSTRUCTIONS

Bids shall be in accordance with the Plans, Specifications, General Conditions, Special

Provisions and all other contract documents prepared for the above referenced project, on

file.

Bids must be submitted in the form and at the location and time as identified in the invitation

to bid and on the bid forms provided for this purpose. The outside of envelope(s) or

package(s) must clearly state the project name, bidder’s name and return address, and the

date and time of the Bid opening.

All Bids must be accompanied by a bid deposit in cashier’s check or surety bond in an amount

equal to five percent (5%) of the amount of such bid in accordance with special provision 1-

02.7.

Bids delivered late will not be accepted in accordance with Special Provision 1-02.9

Bids submitted via EMAIL will be accepted.

Bids will be opened publicly and read in person at the Port Townsend City Hall, 250 Madison

Street, Suite 1, Port Townsend, WA 98368 at the time and date specified. Contractors are

invited to join in person.

No bidder may withdraw their bid after the hour set for the opening in accordance with Special

Provision 1-02.10

The City of Port Townsend, at its sole discretion, reserves the right to cancel this invitation or

reject any and all bids submitted or to waive any minor irregularities and formalities in any

bid if the City determines such action is in the best interests of the City or public.

ADDENDA

All project-specific questions, requests for clarification, and request for substitutions must be

submitted in writing, via email, or by phone in accordance with special provision 1-02.4 (1) to

Jeff Kostechka at jkostechka@cityofpt.us, Phone: 360-302-2192.

Addenda (if issued) shall be emailed by the City to all contractors on the solicitation list.

Receipt of addenda shall be acknowledged on the Bid Proposal.

RESPONSIBILITY CRITERIA

It is the intent of the City to award a contract to the lowest responsive and responsible bidder.

In accordance with RCW 39.04.350, before award, the bidder must meet bidder responsibility

criteria outlined below to be considered a responsible bidder.

ITB WALKER STREET AND WASHINGTON STREET

SIDEWALK IMPROVEMENTS

Page 4 of 26

The bidder may be required to provide the City documentation demonstrating compliance

with the criteria.

Before contract award, the apparent low bidder must meet the mandatory bidder

responsibility criteria per RCW 39.04.350, including but not limited to:

1. Certificate of Registration in compliance with RCW 18.27.

2. Current UBI Number issued by the Washington State Department of Revenue.

3. Not disqualified from bidding under RCW 39.06.010 or RCW 39.12.065(3).

4. If applicable:

1. Industrial insurance coverage under Title 51 RCW,

2. Employment security registration under Title 50 RCW,

3. Excise tax registration under Title 82 RCW.

5. Not out of compliance with apprenticeship requirements under RCW 39.04.320 (if

applicable).

6. Received training on public works and prevailing wage requirements (RCW 39.04 and

RCW 39.12).

7. No willful wage law violations within the past 3 years under RCW 49.46, 49.48, or

49.52.

See Special Provision 1-02.14 for more information on responsible bidder criteria and

requirements.

SUPPLEMENTAL BIDDER RESPONSIBILITY CRITERIA

In addition to the Mandatory Bidder Responsibility Criteria, the bidder must also meet the

following relevant the relevant Supplemental Bidder Responsibility Criteria applicable to the

project (See Special Provision 1-02.14 for more information).

1. Delinquent State Taxes

• Must not owe delinquent taxes to WA State Dept. of Revenue, or must have an

approved payment plan.

2. Federal Debarment

• Must not be listed as debarred or suspended in the System for Award

Management (SAM.gov).

3. Subcontractor Responsibility

• Must use subcontractor forms that include RCW 39.06.020 language and

procedures to validate responsibility, including for sub-tier contractors.

4. Claims Against Retainage and Bonds

• Must not have excessive past claims against retainage or bonds that indicate

poor payment practices, unless explained and accepted.

5. Public Bidding Crime

• Neither bidder nor its owners may have been convicted of public contract

crimes in the past 5 years.

6. Termination for Cause/Default

ITB WALKER STREET AND WASHINGTON STREET

SIDEWALK IMPROVEMENTS

Page 5 of 26

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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