Project Information

Bid Title

On-Call Real Estate Brokerage Services

Issuing Agency

City of West Haven

Location

Connecticut

Published Date

Mar 6, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026RFQ-P (Rebid)

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	2026RFQ-P (Rebid)
Bid Title:	On-Call Real Estate Brokerage Services
Category:	City Bids & Solicitations
Status:	Open

Description: Please see the attached files below for all RFQ information. Publication Date/Time: 3/6/2026 9:00 AM Closing Date/Time: 3/19/2026 11:00 AM Bid Opening Information: See RFQ document information Contact Person: All questions regarding this request for qualifications should be directed by email to Kathy Chambers, Senior Buyer Procurement Analyst, City of West Haven, at kchambers@westhaven-ct.gov. The request for information deadline is Thursday, March 12, 2026. Related Documents: 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services (PDF) 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services-DECD Attachments (PDF) 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services-Bid Form (PDF) 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services-W-9 Form (PDF) 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services-Vendor Application Form (PDF) 2026-23RFQ-P-Rebid-On-Call Real Estate Brokerage Services-West Haven Disclosure Form (PDF)

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City of West Haven

RFQ-P # 2026-23

ON-CALL REAL ESTATE BROKERAGE SERVICES

PROJECT SUMMARY

The City of West Haven is seeking sealed bids from qualified professional brokers, licensed to

practice in the State of Connecticut, to negotiate and secure the City’s purchase and/or sale of

properties located in West Haven. The purpose of this request is to reallocate these funds to the

City of West Haven to assist with the redevelopment on or near Elm Street and First Avenue,

including traffic improvements, property acquisition and demolition, accessibility to the

waterfront, and street scaping.

The City seeks to advance its development by acquiring and/or disposing of properties for

redevelopment. To fulfill this goal, the City seeks the services of licensed real estate brokers to

acquire and/or dispose of residential, commercial, industrial, or vacant parcels for redevelopment

that will contribute to the City’s Grand List and enhance its quality of life.

PROJECT TIMELINE

The expected timeline of this project for a vendor to perform services upon execution of a

contract with the City of West Haven.

SUBMISSION INSTRUCTIONS

Pre -Bid Meeting Required No

Pre-Bid Meeting Location

Pre-Bid Meeting Date & Time

Mandatory Walkthrough of Site No

Site Location Date & Time

Information Period Closing Date and Time

Solicitation Closing Date

Bid Opening Location

Bid Location Time

Advertising Location(s)

Day 03/12/2026

Day 03/19/2026

Procurement Office, 355 Main Street, 3rd

Floor West Haven, CT 06516

11:00AM

New Haven Register, City Website

Respondent(s) are required to submit one (1) original and five (5) copies in a sealed envelope

clearly marked RFQ-P #2026-23 Real Estate Brokerage Services” to Ms. Kathy Chambers, Sr.

Buyer Procurement Analyst, City of West Haven Purchasing Department, 355 Main Street 3rd

Floor, West Haven, CT 06516. Proposals received after this time and date specified above will

be rejected. No oral, telephonic, emailed, or faxed corrections, deletions, or additions to any

response shall be accepted. The City reserves the right to reject any or all responses, and to waive

any or all formalities in connection with this request. Proposals which do not incorporate our

requested format, including quoting items as described, will not be considered. Unless otherwise

stated in the solicitation. No alternate responses will be considered unless alternate responses are

specifically requested by the City. The City reserves the right to award multiple vendors under

this solicitation.

A response to this solicitation does not permit the City to award a contract, to pay any costs

incurred in the preparation of a response to this request, or to procure the city contract for

services, supplies or equipment. The City will not award this RFQ-P to any contractor who is not

qualified under applicable Federal, State and local laws and regulations.

Questions regarding this solicitation should be emailed to Kathy Chambers

(kchambers@westhaven-ct.gov). Telephone or oral questions will not be accepted.

An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are

encouraged to apply. This contract is subject to state set-aside and contract compliance

requirements.

INQUIRIES FOR CLARIFICATION

The City will not respond to Respondents’ request(s) for oral interpretation and/or clarification of

the Solicitation Specifications for any reason. The City will respond to Respondents’ written

request(s) for interpretation and/or clarification of the Solicitation Specifications. Questions

regarding this solicitation should be emailed to Kathy Chambers (kchambers@westhaven-

ct.gov). Telephone or oral questions will not be accepted. The email should include in the

subject line RFQ-P (2026-23 Real Estate Brokerage Services). The body of the email should

contain the question or clarification. Every interpretation made to a Respondent(s) will be in the

form of an Addendum or Question & Answer to the Solicitation Documents.

ADDENDUMS TO THIS SOLICITAION

Any Addendum(s) to this solicitation document shall become part of the solicitation.

Respondent(s) are required to check the city website for addendum(s). Each Respondent(s) shall

be bound by such addenda whether received/viewed by the Respondent(s).

SCOPE OF SERVICES

This RFQ-P is not limited to specific parcels, but the City prioritizes major corridors. The

Awardee's scope of services will include, but is not necessarily limited to, the following:

• Coordinate mutually convenient bi-weekly calls / in person meetings with the Economic

Development and Planning Departments unless in an active transaction wherein regular

communication is already taking place.

• Provide insight to parcels identified by the City as developable sites either through

established meeting times or in summary reports submitted to the City during interim

meeting periods.

• Working with the Economic Development and Planning Departments, establish a list of

additional parcels for the City's consideration.

• Prepare baseline feasibility of development possibilities for each parcel using data either

publicly available or authorized by the City such as Appraisals, Environmental Site

Assessments, and reports such as the West Haven Downtown Municipal Development

Plan.

• Engage in legal due diligence activities such as secured transaction searches to assess

property owner solvency, possible legal and financial risks such as Uniform Commercial

Code liens, tax liens, judgements, etc. and report findings in a detailed summary.

• Upon receiving written approval to proceed as directed by the City to negotiate with

property owners, stakeholders, and or brokers regarding the acquisition or disposition of a

property.

• Prepare Offers to purchase parcels acting on behalf of the City only.

• Negotiate as directed by the City, on behalf of the City, to prepare and present satisfactory

Purchase & Sale Agreements.

• Prepare Purchase & Sale Agreements for City review, including Corporation Counsel,

incorporating conditions approved during the negotiation period and any necessary

Addenda.

RESOURCES

To assist the Awardees, the City will provide it with professional appraisals of properties that it

wishes to acquire and/or dispose of, as well as contact information for the owners and/or the

owners’ representatives of those properties it wishes to acquire.

CONTRACT TERM

The term of the contract will be from April 1, 2026, to April 1, 2027.

CERTIFICATIONS AND LICENSES

Interested Respondents shall submit their responses, including supporting and required

documentation, according to the following requirements:

• Respondents shall submit their responses by, through, or under the Agency holding a

broker’s State of Connecticut license using said Agency’s letterhead and corporate

brochure. Responses shall include information on:

o The Agency and its principal(s)

o Recent notable transactions in which the broker represented a buyer

• Respondents shall provide a copy of the Broker’s Active State of Connecticut Real Estate

Broker license.

• Respondents shall list their NAR Realtor® designation or provide satisfactory evidence

of completion of the current Ethics in Real Estate continuing education course with a

satisfactory grade.

• Respondents shall provide satisfactory proof of their membership and/or authorized use

of the following listing services:

o CT Multiple Listing Service

o CoStar

• Respondents shall provide their proposed commission (percentage of sale price) to be

paid at closing.

• Respondents shall provide evidence of applicable insurance coverage such as General

Liability, E&O, in accordance with the City’s Vendor Application requirements (see

below).

Respondent(s) must have a valid Connecticut business license throughout the solicitation

process. The awarded Respondent(s) must maintain an active Connecticut business license.

Failure to reinstate an expired license within 14 days of notice may result in termination of the

contract.

If the service(s) that the Respondent(s) is providing requires a license, certification, or other form

of qualification, documentation must be provided at the time of submission. It is the

responsibility of the Respondent(s) to maintain a license through the entirety of the project.

Failure to maintain a required license, certification, or other form of qualification will result in an

automatic void of the contract.

COMPENSATION

The City will provide the Awardees with compensation for the sale of each property, based upon

the contracted Commission Structure, upon the closing of the purchase of each property,

regardless of when that closing occurs, provided that the binding PSA for that property occurs

during the contract’s Term. Compensation will not exceed three percent (3%) per side of the

transaction. Compensation will be limited to a commission to be paid at closing.

RFQ-P REQUIREMENTS

Interested Respondents shall submit their responses, including supporting and required

documentation, according to the following requirements:

Commodity Codes

• NAICS 531210Offices of Real Estate Agents and Brokers

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