Project Information

Bid Title

On-Call Grant Support Services

Issuing Agency

City of Santa Cruz

Location

California

Published Date

Sep 22, 2025

Closing Date

Oct 31, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP No. CM-0236

Original Source

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Bid Documents

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Project Description

Project ID: RFP No. CM-0236

Title: On-Call Grant Support Services

Addenda: 0

Release Date: 9/22/2025

Due Date: 10/31/2025

Post Information

Posted At:Mon, Sep 22, 2025 4:42 PMSealed Bid Process:NoPrivate Bid:No

Overview

Summary

The City of Santa Cruz periodically relies on consultants to provide various professional services when workload has exceeded City staff capacity or when specialized expertise is required for a particular project. In the past, the City has, on an individual project basis, sought and processed Requests For Proposals and Requests for Qualifications to support various projects. Establishing professional services on-call lists reduce staff time and expedites project delivery by avoiding repeated solicitations of qualifications and review of proposals. Cost savings are realized from benefits associated with economies of scale and significant time savings.

The City of Santa Cruz requests proposals from qualified proposers for on-call grant support services to City Departments. The City assumes the proposers may have varying levels of expertise and differing focus areas (e.g. federal, state, or foundation) in grant support services. As a result, the City expects to contract with multiple consultants to provide services on an as-needed basis. The services and general needs are more fully described in the “Preliminary Scope of Work”.

The City is seeking multiple firms to provide grant support services for a three-year period, with the possibility that the initial term may be extended upon City approval. The qualified proposer(s) will provide consulting services under a master agreement. Future on-call service requests for specific scopes of work, costs, and timelines are to be negotiated for each specific project.

Background

The City of Santa Cruz was incorporated in 1866 and formed its current charter in 1948. It is governed under a Council/Manager form of government. A Mayor and six Council members set policy for the City and a City Manager serves as chief administrator of those policies. The City is located on the coast, 75 miles south of San Francisco on the northern edge of the Monterey Bay. It encompasses 15.8 square miles with cultural and ethnic diversity among its population of 65,000. Santa Cruz is part of the National Marine Sanctuary and is a popular tourist destination owing to its beaches, surf culture, and historical landmarks.

The City provides a full range of municipal services and facilities including a recreational wharf, public golf course, over thirteen hundred acres of open space, full beach services, refuse management, law enforcement, fire protection, and water and wastewater utilities. The City is also host to University of California Santa Cruz, the Santa Cruz Harbor, and the Santa Cruz Beach Boardwalk amusement park.

The City of Santa Cruz requests proposals from qualified firms or individuals to provide various grant support services on an on-call basis. A successful proposer will have extensive experience and ability to identify high yield grant funding opportunities, research, write, and develop professional grant proposals packaged for funding opportunities, provide staff training on grant activities and provide grant administrative services.

Timeline

Release Project Date:

September 22, 2025

RFP Questions and Clarification Due Date:

October 3, 2025, 4:00pm

Tentative Response to Clarification Questions:

October 10, 2025

Proposal Submission Deadline:

October 31, 2025, 4:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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