Project Information

Bid Title

Brooklands Milling & Hauling

Issuing Agency

Hutto city

Location

Texas

Published Date

Apr 13, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB# 2026-040-RC-04

Original Source

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Project Description

Bid Number:	IFB# 2026-040-RC-04
Bid Title:	Brooklands Milling & Hauling
Category:	ALL BID OPPORTUNITIES
Status:	Open
Additional Status Information:	Map & additional documents available on Bonfire

Description: The City of Hutto, a home rule municipality, is soliciting sealed bids from qualified contractors for furnishing all labor, materials, and equipment for the milling of Brookland Blvd, located in Hutto, TX. The contractor will bid on milling 10” of asphalt, base, and subgrade. Length of the area 750 LF by approximately 40 LF wide; specific quantities found in bid sheet. The center median identified in the map is not part of the bid and shall be maintained during construction. There will be a need for two mobilizations, as this project will be done in two phases. Phase one will consist of the north side of the road. Phase two will consist of the south side of the road. As outlined on the map. This bid would include use of equipment, trucks, associated dumping fees, cleanup, and compliance with city specifications and/or requirements. Traffic control or traffic control devices, including barriers, will not be part of the contractor bid. The contractor is required to make a field visit prior to submitting bids. Contractor Quantities must be filled out in order to be considered a valid bid Construction is expected to be completed within 45 days of Notice to Proceed Publication Date/Time: 4/13/2026 8:00 AM Publication Information: https://huttotx.bonfirehub.com/projects/231372/details Closing Date/Time: 5/13/2026 10:00 AM Submittal Information: https://huttotx.bonfirehub.com/projects/231372/details Bid Opening Information: Mircrosoft Teams Download Available: https://huttotx.bonfirehub.com Plan & Spec Available: https://huttotx.bonfirehub.com/projects/231372/details Miscellaneous: Pre-Bid - Microsoft Teams - 10am CST 4/22/26 Meeting ID: 252 979 497 350 221 Passcode: NL9Wp7hG https://teams.microsoft.com/meet/252979497350221?p=j0mBJfd7BLq5CVtqDJ Bid Opening - Microsoft Teams - 10am CST 5/13/26 Meeting ID: 267 747 388 851 77 Passcode: Nz2ma7Mr https://teams.microsoft.com/meet/26774738885177?p=UJnrm1cbLVT6BMZLWC Related Documents: IFB 2026-040-RC-04 Brooklands Solicitation

Attachment Preview

Invitation to Bid

Solicitation Response IFB# 2026-040-RC-04

Subject: Brooklands Milling & Hauling

Issue Date: 4/13/2026

Due date: 5/13/2026 at 10:00 AM CST

Table of Contents

Article I. Executive Summary and Exhibits .................................................................................................. 4

1.1 Executive Summary & Scope of Work............................................................................................. 4

1.2 Exhibits ......................................................................................................................................... 4

Article II. Administrative Information ........................................................................................................... 5

2.1 Schedule of Events....................................................................................................................... 5

2.2 Inquiries: ....................................................................................................................................... 5

2.2.1 Important Notes & Contact ...................................................................................................... 5

2.2.2 Prohibited Communications ................................................................................................ 6

2.3 General Requirements for Solicitation Response....................................................................... 6

2.3.1 Solicitation Response Format and Deadlines ......................................................................... 6

2.3.3 Alterations, Modifications, Withdrawals ............................................................................. 6

Article III. Evaluation and Award .................................................................................................................. 7

3.1 Selection Criteria .......................................................................................................................... 7

3.2 Scoring Methodology................................................................................................................... 7

3.3 Contract Award & Terms of Contract .......................................................................................... 7

3.3.1 Contract Award..................................................................................................................... 8

3.3.2 Terms of Contract ................................................................................................................ 8

3.4 New Vendor Packet...................................................................................................................... 8

3.5 Non-Appropriation....................................................................................................................... 8

Article IV. Required Respondent Information.............................................................................................. 9

4.1 Solicitation Response Form ......................................................................................................... 9

4.2 Respondent Information.............................................................................................................. 9

4.2.1 Company Profile....................................................................................................................... 9

4.2.2 Demonstration of Experience............................................................................................ 10

4.3 List of Machinery and Equipment.............................................................................................. 11

4.4 Litigation History ........................................................................................................................ 12

4.5 References.................................................................................................................................. 12

4.6 Deviation or Compliance............................................................................................................ 13

4.6.1 Deviation................................................................................................................................. 13

4.6.2 No Deviations ..................................................................................................................... 13

Page 2 of 20

4.7 Cooperative/ Interlocal Purchasing ........................................................................................... 13

4.8 Conflict of Interest Questionnaire.............................................................................................. 15

4.9 Subcontractors ........................................................................................................................... 15

Article V. Bid................................................................................................................................................ 16

Article VI. Standard Terms and Special Conditions................................................................................... 16

6.1 Standard Terms and Special Conditions............................................................................... 16

6.1.1 Labor, Materials, and Time .................................................................................................... 16

6.1.2 OSHA Compliance .................................................................................................................. 16

6.1.4 Amendments, Rejections, and or withdrawals ................................................................. 17

6.1.5 Irregularities............................................................................................................................ 17

6.1.6 Evaluation, Offer Period and Contract Award ....................................................................... 17

6.1.7 Affirmations and Solicitation Acceptance ............................................................................. 18

6.1.8 Open Records ......................................................................................................................... 18

6.1.9 Contract Responsibility .......................................................................................................... 18

6.1.10 Public Disclosure ................................................................................................................ 18

6.1.11 Remedies................................................................................................................................ 18

6.2 Insurance and Bonds.................................................................................................................. 19

6.2.1 Required Insurance Coverages .............................................................................................. 19

6.2.2 Performance and Payment Bond Amounts ...................................................................... 19

6.3 Disclosure of Interested Parties................................................................................................. 20

Article VII. Submission Checklist ................................................................................................................ 20

This document includes hyperlinks (in blue) for reference

Page 3 of 20

Article I. Executive Summary and Exhibits

1.1 Executive Summary & Scope of Work

The City of Hutto, a home rule municipality, is soliciting sealed bids from qualified

contractors for furnishing all labor, materials, and equipment for the milling of

Brookland Blvd, located in Hutto, TX. The contractor will bid on milling 10” of asphalt,

base, and subgrade. Length of the area 750 LF by approximately 40 LF wide; specific

quantities found in bid sheet. The center median identified in the map is not part of the

bid and shall be maintained during construction. There will be a need for two

mobilizations, as this project will be done in two phases. Phase one will consist of the

north side of the road. Phase two will consist of the south side of the road. As outlined

on the map. This bid would include use of equipment, trucks, associated dumping fees,

cleanup, and compliance with city specifications and/or requirements. Traffic control or

traffic control devices, including barriers, will not be part of the contractor bid. The

contractor is required to make a field visit prior to submitting bids. Contractor Quantities

must be filled out in order to be considered a valid bid

Construction is expected to be completed within 45 days of Notice to Proceed

Each BID must be accompanied by Bid Security made payable to the City of Hutto in an

amount of five percent (5%) of BIDDER's total Bid amount in the form of a certified or

cashier's check on a state or national bank or an acceptable Bid Bond issued by a reliable

surety company as a guarantee that the Bidder, if selected, will enter into a contract and

execute the required Performance and Payment Bonds within ten (10) days after notice

of award.

The City of Hutto will consider bids from business entities that demonstrate the ability

to complete the Project within the guidelines of this solicitation, following all applicable

federal, state, and local rules, laws, and regulations and the terms and conditions

contained in Exhibit B. Respondent must execute Exhibit A and complete other items

listed on the Submission Checklist to be considered for award.

1.2 Exhibits

Exhibit A – General Affirmations and Solicitation Acceptance

Exhibit B – Standard Purchasing Terms and Conditions

Exhibit C – Project Map

Page 4 of 20

Article II. Administrative Information

2.1 Schedule of Events

The dates provided represent a tentative schedule of events related to this solicitation.

The City of Hutto reserves the right to modify these dates before the deadline for

submission of Solicitation Responses upon notice being posted on the City website and

its Vendor Connection website, Bonfire.

Schedule of Events

Event

Deadline

Solicitation Issuance

4/13/2026

Pre-Bid Conference (optional)

10:00 am 4/22/2026

Deadline for Question Submittal 5:00 pm 5/6/2026

Final Addenda Release, if applicable.

Deadline for Bid Submission

10:00 am

5/8/2026

5/13/2026

Notice of Intent to Award

Tentative Award Date

5/15/2026

6/4/2026

2.2 Inquiries:

2.2.1 Important Notes & Contact

Question deadline is 5/6/2026 at 5:00 PM CST. Any question submitted after

this time will not be answered.

Any questions, clarifications, concerns or requests for general information

should be submitted in writing via Bonfire

Solicitation documents may be examined or obtained electronically at the City’s

Bid postings website and its Vendor Connection website, Bonfire. All addenda

Page 5 of 20

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