Project Information

Bid Title

26-09 Furnishing of Custodial Services for Northport Community Center

Issuing Agency

City of Northport

Location

Alabama

Published Date

Apr 8, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-09

Original Source

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Bid Documents

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Project Description

Bid Number:	26-09
Bid Title:	26-09 Furnishing of Custodial Services for Northport Community Center
Category:	Public Works
Status:	Open

Description: Separate sealed BIDS for the Furnishing of Custodial Services for Northport Community Center will be received by THE CITY OF NORTHPORT Public Works Department at 1781 Harper Rd. until 1:00 PM (CST), Wednesday, April 22, 2026, and then at said office publicly opened and read aloud. The contract will consist of providing custodial services as specified in the contract documents for the Northport Community Center, located at 2100 Park Street, Northport, AL 35476, to begin 1 week from notice of award until April 30, 2027. Bids may not be withdrawn for thirty (30) days from the date of the bid opening. The contract documents may be examined and obtained at the Public Works Office, located at 1781 Harper Road, Northport, Alabama 35476, or by emailing For security reasons, you must enable JavaScript to view this E-mail address. . Northport reserves the right to waive any formality or to reject any and all bids. Publication Date/Time: 4/8/2026 12:00 AM Publication Information: https://www.northportal.gov/DocumentCenter/View/1897/26-09_Advertisement-for-Bids_Furnishing-of-Cust Closing Date/Time: 4/22/2026 1:00 PM Related Documents: 26-09_Advertisement for Bids_Furnishing of Custodial Services for Northport Community Center

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ADVERTISEMENT FOR BIDS

City of Northport, Alabama

Bid File Number 26-09

FURNISHING OF CUSTODIAL SERVICES FOR NORTHPORT COMMUNITY

CENTER

Separate sealed BIDS for the Furnishing of Custodial Services for Northport Community

Center will be received by THE CITY OF NORTHPORT Public Works Department at 1781

Harper Rd. until 1:00 PM (CST), Wednesday, April 22, 2026, and then at said office publicly

opened and read aloud.

The contract will consist of providing custodial services as specified in the contract documents

for the Northport Community Center, located at 2100 Park Street, Northport, AL 35476, to begin

1 week from notice of award until April 30, 2027. Bids may not be withdrawn for thirty (30)

days from the date of the bid opening.

The contract documents may be examined and obtained at the Public Works Office, located at

1781 Harper Road, Northport, Alabama 35476, or by emailing mperkins@northportal.gov.

The City of Northport reserves the right to waive any formality or to reject any and all bids.

DEPARTMENT OF PUBLIC WORKS

1781 HARPER RD.

NORTHPORT, ALABAMA 35476

CITY OF NORTHPORT

DEPARTMENT OF PUBLIC WORKS

FURNISHING OF CUSTODIAL SERVICES FOR NORTHPORT COMMUNITY CENTER

BID NO:

26-09

PAGE 2

OF

11 PAGES

BIDS WILL BE OPENED AT 1:00 PM ON APRIL 22, 2026, THE PUBLIC

WORKS CONFERENCE ROOM, 1781 HARPER ROAD, MAY NOT BE

WITHDRAWN FOR THIRTY (30) DAYS AFTER SUCH DATE.

ISSUE DATE:

04/08/2026

COUNCIL MEMBERS

TURNLEY SMITH

WOODROW WASHINGTON

JAIME CONGER

JAMIE DYKES

DANNY HIGDON

MAYOR

DALE PHILLIPS

CITY ADMINISTRATOR

TERA T. TUBBS

DIRECTOR OF PUBLIC WORKS

BROOKE STARNES

SECTION A – GENERAL CONDITIONS

1. PREPARATION OF BIDS

Bids will be prepared in accordance with the following:

A. All bid submittals must be on the enclosed bid forms (Section D), and all bid prices

shall be filled in ink or typewritten.

B. All information required by the Bid form shall be furnished. The bidder shall print

or type their name and manually sign the Bidders Response Form.

C. Unit prices shall be shown and where there is an error in extension of price, the unit

price shall govern.

D. Proposed delivery time must be shown and shall include Sundays and holidays.

E. Bidder will not include federal taxes nor State of Alabama sales, excise, and use

taxes in bid prices, as the City is exempt from payment of such taxes. An exemption

certificate will be signed where applicable upon request.

F. Bidders shall thoroughly examine the specifications, schedule, instructions, and all

other contract documents.

G. Bidders shall make all investigations necessary to thoroughly inform themselves

regarding plant and facilities for delivery of material and equipment as required by

the bid conditions. No plea of ignorance by the bidder to make the necessary

examinations and investigations, or failure to fulfill in every detail the requirements

of the contract documents, will be accepted as a basis for varying the requirements

of the City or the compensation to the vendor.

H. Bidders are advised that all City Contracts are subject to all legal requirements

provided for the Purchasing Ordinance and/or State and Federal Statutes.

Page 2 of 11

I. Bidders should be aware that, following the award of a bid, bid documents are not

confidential. If bid documents contain any information considered by the bidder to

be confidential and proprietary, bidder shall so mark those documents. The City will

make effort to notify bidder if any document marked confidential is requested as part

of a public records request.

2. CLARIFICATIONS, INTERPRETATIONS, OBJECTIONS, AND ADDENDA

A. The City will not be responsible for oral interpretations.

B. Requests for interpretations and/or clarifications shall be requested in writing to:

Brooke Starnes

Director of Public Works

1781 Harper Road

Northport, Alabama 35476

(205) 333-3003

bstarnes@northportal.gov

C. All such written requests must be submitted no later than seven (7) days prior to the

date specified for the receipt of bids.

D. All requests requiring clarification or additional information will be addressed in the

form of an addenda issued by the Public Works Department and will become part of

the contract documents.

E. The person submitting the request will be responsible for its prompt delivery. Any

objection to the specifications and requirements as set forth in this bid must be filed

in writing with the Director of Public Works on or before seven (7) days prior to

scheduled opening.

3. STATEMENT OF QUALIFICATIONS

A. Each bidder must complete and submit with their Bid a Statement of Qualifications in

Section D which will be used by the City to determine the ability of the bidder to

perform the work contemplated under this contract.

B. Failure to provide the above information will automatically result in rejection of the

bidder’s submission.

C. The City reserves the right to require additional documentation to support and/or

clarify any information provided.

D. The statement should include the following items:

i. Company name, address and telephone number.

ii. Number of years the company has actively been in business

iii. The names of officers/owners of the company.

iv. A brief description of the company, including past history, present status,

future plans, etc.

v. Number of employees

vi. Proof of insurance as required in Section B, Item 3

vii. A history of defaults, contract terminations, and bankruptcies.

Page 3 of 11

viii. List of three (3) comparable clients for whom the bidder has provided similar

services within the past three (3) years. Information must include:

 name of the organization

 contact name and job title

 address

 contact telephone number and email address

 years of service

 brief description of the scope of work

4. SUBMISSION OF BIDS

A. Bids and changes thereto shall be enclosed in sealed envelopes addressed to Brooke

Starnes, Director of Public Works, 1781 Harper Road, Northport, Alabama 35476 and

shall be plainly marked on the outside as bid for Custodial Services for Northport

Community Center. The envelope should bear on the outside the name and address

of the bidder, their address, telephone number, and Bid File Number for which the bid

is being submitted.

B. If the bid is forwarded by mail, the sealed envelope containing the bid must be

enclosed in another envelope addressed to Brooke Starnes, Director of Public Works,

at 1781 Harper Road, Northport, Alabama 35476.

C. Bids must be submitted on the forms furnished. Telegraphic bids will not be

considered.

D. The Bidder’s Response Form, and Statement of Qualifications form of the bid packet

proposal must be completed and returned in their entirety to constitute a complete bid.

5. DISCOUNTS

A. Bidders may offer a cash discount for prompt payment; however, such discounts shall

NOT be considered in determining the lowest net cost for bid evaluation purposes.

Bidders are encouraged to reflect cash discounts in the unit prices quoted.

B. In connection with any discount offered, time will be computed from the date of

receipt of supplies or services or from the date a correct invoice is received,

whichever is the later date. Payment is deemed to be made on the date of mailing of

the check.

6. RIGHT TO REJECT BIDS

A. The City reserves the right to reject any or all bids, to waive minor defects or

technicalities, or to solicit new bids on the same project or on a modified project

which may include portions of the originally proposed project as the City may deem

necessary and in its interest.

B. The City may make such investigations as it deems necessary to determine the ability

of the bidder to perform the work.

C. In addition to the information required in Section A, Item 3, the bidder shall furnish

to the City any other information and data for this purpose as the City may request.

D. The City reserves the right to reject any bid if the evidence submitted by, or

investigation of, such bidder fails to satisfy the City that such Bidder is properly

Page 4 of 11

qualified to carry out the obligations of the Agreement and to complete the work

contemplated therein.

E. Bidders must comply with all applicable local, state, and federal laws, codes, and

regulations.

F. The City may reject any bid that does not comply with all the material and substantial

terms, conditions, and performance requirements of the bid packet.

G. Bidders may not restrict the rights of the City nor qualify their bid. If a Bidder does

so, the City may determine the proposal to be non-responsive, and the bid may be

rejected.

7. WITHDRAWAL OF BIDS

A. Bids may not be withdrawn after the time set for the bid opening for thirty (30) days

as specified.

B. Bids may be withdrawn prior to the time set for the bid opening.

8. LATE BIDS OR MODIFICATIONS

A. Bids and modifications received after the time set for the bid opening will not be

considered.

B. Modifications in writing received prior to the time set for the bid opening will be

accepted.

9. AWARD OF CONTRACT

A. The Contract will be awarded to the lowest RESPONSIBLE Bidder.

B. If two or more bids received are for the same total amount or unit price, quality and

service being equal, the contract shall be awarded to a local bidder.

C. The Notice of Award shall be issued within ten (10) calendar days of the award of the

bid. Following the Notice of Award, the City shall provide contract documents for

the bidder’s signature reflecting and incorporating the bid requirements.

10. CLAIMS

A. Successful bidder(s) will be responsible for making any and all claims against carriers

for missing or damaged items.

11. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS

A. Bidders shall comply with all local, state, and federal directives, orders, and laws as

applicable to this bid and subsequent contract(s).

12. PROVISION FOR OTHER AGENCIES

A. Unless otherwise stipulated by the bidder, the bidder agrees when submitting their bid

to make available to all City agencies, departments, and in-city municipalities the bid

prices he submits, in accordance with the bid terms and conditions, should any said

department, agency, or municipality wish to buy under this proposal.

Page 5 of 11

Commodity Codes

• NAICS 561720Janitorial Services

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