Project Information

Bid Title

MEDICAL PLAN ADMINISTRATION

Issuing Agency

City of Charlottesville

Location

Virginia

Published Date

Aug 19, 2026

Closing Date

Sep 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 27-24

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Project ID: RFP 27-24

Title: MEDICAL PLAN ADMINISTRATION

Addenda: 0

Release Date: 8/19/2026

Due Date: 9/16/2026

Follow

MEDICAL PLAN ADMINISTRATION

Request For Proposal

Human Resources

Project ID: RFP 27-24

Release Date: Wednesday, August 19, 2026

· Due Date: Wednesday, September 16, 2026 2:00pm

Posted Wednesday, August 19, 2026 2:45pm

All dates & times in Eastern Time - New York

Draft Response No Bid

Time Remaining: 27 days, 16 hours, 55 minutes

Post Information

Posted At:Wed, Aug 19, 2026 2:45 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Charlottesville is soliciting proposals from qualified vendors to establish a contract through competitive negotiation for the administration of their Medical Insurance third-party administrator (TPA) program for active employees and pre-65 retirees only.

• The City is issuing a separate solicitation for Pharmacy Benefit Manager services.
• The City is issuing a separate solicitation for Dental ASO services.

Background

The City of Charlottesville (“City”) currently offers a comprehensive benefits package to benefits-eligible employees.

• The City has approximately 1,100 active, benefits-eligible employees with 1,045 enrolled.

• Retiree eligibility: Approximately 90 pre-65 retirees who are not eligible for Medicare may enroll in the medical plan.
• The City currently offers two medical plan options for employees: a point of services (POS) plan and a health maintenance organization (HMO) plan coupled with a health reimbursement arrangement (HRA). Aetna is the incumbent medical carrier. The HRA is administered by Voya. The City is considering adding a high-deductible health plan (HDHP) to the plan mix; the exact plan design has not yet been finalized. However, your proposal should indicate if there is any impact to the administration fee moving from a dual offering to a triple plan offering. Proposals should also describe health savings account (HSA) strategy, capabilities, and pricing, including any HSA administration or banking arrangements.
• Dental benefits are currently being addressed via a separate solicitation.
• The City offers one voluntary vision plan with MetLife.
• The City offers an Employee Assistance Plan with Sentara.
• The City offers Basic and Voluntary Life through Securian.
• The City offers Long Term Disability with OCHS/Madison.
• The City offers voluntary benefits with Aetna, Met Life, and Aflac.
• The City offers Flexible Spending Accounts with Voya.
• The City offers retirement benefit options.

Timeline

Request for Proposal Release Date:

August 19, 2026

Question Submission Deadline:

September 11, 2026, 4:00pm

Proposal Submission Deadline:

September 16, 2026, 2:00pm

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.