Project Information

Bid Title

ORONO 2026 Roadway Crack Sealing Project #26-A

Issuing Agency

Town of Orono

Location

Maine

Published Date

Feb 18, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-A

Original Source

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Bid Documents

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Project Description

Bid Number:	26-A
Bid Title:	ORONO 2026 Roadway Crack Sealing Project #26-A
Category:	Paving/Road Work
Status:	Open
Additional Status Information:	No faxed or e-mailed proposals will be accepted. Proposals will be publicly opened on the date and t
Bid Recipient:	Orono Town Office Attn: ORONO 2026 Roadway Crack Sealing Project #26-A

Description: The work covered by this section of the specification consists of furnishing all plant, labor, equipment and materials necessary to perform all operations in connection with the cleaning and sealing of construction and random cracks in bituminous concrete pavements, including vegetation removal and sterilization of cracks, where necessary. Publication Date/Time: 2/18/2026 12:00 AM Closing Date/Time: 5/28/2026 2:00 PM Submittal Information: Sealed proposals delivered to the Town Office are due Tuesday, May 28, at 2:00 PM Contact Person: Public Works Director Earl Labonte, elabonte@orono.org Related Documents: Invitation to Bid - RFP 26-A Orono Roadway Crack Sealing

Attachment Preview

February 10,2026

Prepared by:

DEPARTMENT OF PUBLIC WORKS

135 Kelly Road

ORONO, ME 04473

(207) 866-5062

REQUEST FOR BIDS

ORONO 2026 Roadway Crack Sealing Project

Bid #26-A

Acceptance Date: 2:00 PM, Tuesday, May 28, 2026

Sealed bid proposals, plainly marked, “ORONO 2026 Roadway Crack Sealing Project #26-

A” on the outside of the mailing envelope as well as the sealed bid envelope, address to Town

Manager – Orono Town Hall; 59 Main Street; Orono, Maine 04473 will be accepted until

Tuesday May 28, 2026 2:00 pm when all bids will be publicly opened and read aloud.

This bid is for: Crack Sealing of roadways, not to exceed 1500 gallons of sealant.

Bid packages may be obtained from the town’s web site: www.Orono.org, or by contacting the

Orono Public Works Department at 159 Kelley Road, or by calling (207) 866-5062.

The Town of Orono reserves the right to reject any or all bids, to waive technical or legal

deficiencies, and to accept any bid that it may deem to be in the best interest of the Town.

ORONO 2026 ROADWAY CRACK SEALING PROJECT

Bid #26-A

Contract Documents – Town of Orono 2026 Roadway Crack Sealing Project

Introduction

The Town of Orono is seeking bids to perform roadway improvements consisting of crack

sealing to multiple roadways throughout the Town.

Scope of Work

This bid is for: Crack Sealing on multiple roadways throughout the Town.

Contract Requirements:

A typical Standard Contract is attached to this Request for Bids. The contractor shall provide at

the time of the contract signing Performance and Payment Bonds and a Certificate of Insurance

with requirements as specified in this RFP naming the Town as additional insured. The Town

will retain 10% of the contract amount until after final contract is completed and a certified list of

all streets completed along with the quantity of crack seal applied per street is provided to the

Town The bidder shall provide a construction schedule and attend a pre-construction meeting

prior to the start of the project. A preliminary schedule shall be included as part of the bid

submittal.

The Contractor will be responsible to provide a detailed approach to complete the project

including the staging area as part of the contract. The Town Department of Public Works yard

is available for staging with the condition that the Contractor coordinates with DPW and does

not interfere with normal daily DPW operations.

The Town of Orono, Department of Public Works will oversee the proposals and construction of

the project.

Vendor Qualifications

The Bidder shall list qualifications and financial stability and references on similar projects.

Criteria for Reviewing Proposals

In reviewing proposals, the Town will carefully weigh the following in making a determination

which bid to award which will be in the best interests of the TOWN:

1. Vendor’s qualifications

2. Municipal experience

3. Pricing

4. Delivery of services

Bids shall be valid for a 60 day period after date of the bid opening. It is expected that a contract

award will be made by July 1, 2026, depending upon the approval of the FY27 Budget and

whatever is in the best interests of the Town.

Construction Schedule and Completion

The crack sealing shall be completed by September 3, 2026.

ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 2

Construction work shall be limited to Monday to Friday, 7:00 am to 5:00 pm excluding

holidays. Note: the earliest time that the contractor shall be able to start work shall be

7:00 am which shall be enforced by the Town.

Submission

Pricing must be inclusive, clear and concise, including such other information as requested or

required. Be sure the proposal envelope is completely and properly identified. The face of the

envelope shall indicate the title of the RFP “Bid 1#26-A Orono 2026 Roadway Crack Sealing

Project”. Proposals must be received by the Town of Orono ON or BEFORE THE HOUR

SPECIFIED ON THE ACCEPTANCE DATE. Proposals may be either mailed or hand delivered

to the Town Hall, 59 Main Street, Orono, ME 04473, Attn: Town Manager.

Inquiries

Inquiries pertaining to the Request for Proposal must cite the RFP title and acceptance date and

be directed to Earl Labonte, Director Public Works elabonte@orono.org.

Competition

It is the town’s intent that this RFP shall permit competition. It shall be the respondent’s

responsibility to advise the Town Administrator in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the requirements

stated in this RFP to a single source. Such notification must be received not later than seven

(7) days prior to the proposal acceptance date.

Reservation of Rights

The Town of Orono reserves the right to reject all or any part of any or all proposals, to waive

technical or legal deficiencies, and to accept any proposal that it deems to be in the best interest

of the Town.

Firm Pricing

Proposed fees must be firm for the Town acceptance for 60 days from acceptance date of

proposals.

Pricing must be inclusive, clear and concise, including such other information as requested or

required.

Insurance

The awarded vendor at their cost will be required to provide certificate of liability insurance

before installation can commence naming the Town of Orono as additional insured. The

following standard insurance shall be required:

Umbrella Insurance Coverage

Per Occurrence

$1,000,000

Commercial General Liability Insurance

Each Occurrence Limit

General Aggregate Limit

Products/Completed Operations Aggregate Limit

Personal and Advertising Limit

$1,000,000

$2,000,000

$2,000,000

$1,000,000

Commercial Automobile Insurance (for Owned, Hired, and Non-owned Autos:

Bodily Injury and Property Damage Liability

ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 3

Combined Single Limit (Per Occurrence)

$ 1,000,000

Professional Liability:

Each Occurrence Limit

Aggregate Limit

$1,000,000

$1,000,000

Workers Compensation/Employers Liability Insurance

Bodily Injury by Accident Each Accident

(Coverage B – Employer’s Liability)

$500,000

Bodily Injury by Disease Aggregate Limit

$500,000

Bodily Injury by Disease- Each Employee

(Coverage A – Statutory)

$500,000

Items Addressed

The bid should address all the points outlined in the request for proposals. The proposal should

be prepared simply and economically, providing a straightforward, concise description of the

firm’s capabilities to satisfy the requirements of the request for proposals. While additional data

may be presented, the following subjects and questions must be addressed:

a) Name, address, telephone number, fax number and e-mail address of the company

b) Three (3) copies of the proposal must be submitted

c) Name of contact person and telephone number for purposes of following up on proposal.

d) Narrative including the qualifications of the company and municipal experience.

e) Has the company been in bankruptcy, reorganization or receivership in the last five

years? If so, please explain under what circumstances this disqualification or termination

occurred.

Submission

The proposal container must be completely and properly identified. The face of the container

shall be marked “ORONO 2026 Roadway Crack Sealing Project Bid #1#26-A”.

Proposals must be received by the Town of Orono ON or BEFORE the time specified on the

acceptance date. Proposals may be either mailed to Town Administrator, 59 Main Street,

Orono, ME 04473, or hand delivered to the Municipal Center, 59 Main Street, Orono, ME,

Attention: Town Administrator

LATE BIDS WILL NOT BE ACCEPTED

ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 4

TABLE OF CONTENTS

SPECIFICATIONS: CRACK SEALING – POLYMER &

CRUMB RUBBER MODIFIED (PCRM)

LIST OF STREETS TO BE CRACK SEALED

BID PROPOSAL FORM

TOWN OF ORONO CONTRACT AGREEMENT

CONTRACT INSURANCE REQUIREMENTS

PAGE 7

PAGE 12

PAGE 13

PAGE 15

PAGE 17

FIGURES 1, 2 AND 3 – 2026 STREETS TO BE CRACK SEALED

ORONO 2026 ROADWAY CRACK SEALING PROJECT Page 5

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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