Project Information

Bid Title

January 2026 Dell Chromebook RFP

Issuing Agency

Barrow County School District

Location

Georgia

Published Date

Jan 12, 2026

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

January 2026 Dell Chromebook RFP - Due Jan. 16 at 11AM

Attachment Preview

REQUEST FOR BID PROPOSAL

Dell Chromebooks

BARROW COUNTY SCHOOL DISTRICT

The Barrow County School District

179 W. Athens Street

Winder, Georgia 30680

E-mail itsbids@barrow.k12.ga.us

Barrow County Board of Education

179 W. Athens St.

Winder, Georgia 30680

John St.Clair

itsbids@barrow.k12.ga.us

REQUEST FOR PROPOSAL (RFP) FOR

Dell Chromebooks

To: All Interested Vendors

You are invited to submit a formal proposal (bid) for Dell Chromebooks for the Barrow County

School District in accordance with the attached General Conditions and Specifications.

Proposals from bidders will be received by Barrow County Schools, 179 W. Athens St., Winder,

Georgia 30680 until 11:00 AM local time, on Friday, January 16th. Proposals must be emailed to

the attention of John St.Clair at itsbids@barrow.k12.ga.us.

Emailed proposals will only be deemed accepted for consideration upon delivery of a

confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of

proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor

should consider proposal not to have been delivered.

Barrow County reserves right to postpone bid opening to later the same day beyond original due

date/time in event of delay of email services. Once time has been called and the first proposal

has been opened, any proposals received thereafter will be rejected. Barrow County Schools

reserves the right to reject any and all bids or to waive any informality in bidding.

Recommendation will be presented to board at January 27th work session, and voted on by

board at February 3rd board meeting. Responses and pricing must be valid through at least

February 6th.

Questions may be e-mailed to itsbids@barrow.k12.ga.us.

GENERAL CONDITIONS

The Barrow County School System seeks competitive bids for Dell Chromebooks with management licenses as

per the specific criteria to follow.

No specific purchase quantities are guaranteed in this RFP. District is seeking to purchase between 2000 and

3000 Chromebooks in one purchase in the first quarter of 2026. and to also use this RFP as a purchasing vehicle

for any additional purchases through June 30th, 2026. Actual quantity purchased will depend on pricing and

budget.

1-year accidental drop/break protection (ADP) required. If available, vendor should also list cost for Chromebook

with 3-year ADP.

District will choose between options based on numerous factors, including pricing, and may choose to go with only

one option or may choose both options. Vendor response must allow for this flexibility. Vendor does not need to

respond with all options.

Responses must include attached Vendor Response Form. Due to critical timing needs, vendor must indicate in

response estimated delivery times and any potential issues in delivery.

Vendor must provide proof of source of Chromebooks in response. This can be a quote from supplier, a

letter verifying pricing and availability, or similar. Responses without this proof will not be considered.

Chromebooks must be sourced from authorized Dell supply chain.

SPECIFIC CRITERIA

Dell Chromebook 11 (CC11260) 8-gig Touch model

• Intel Processor N150

• 8GB LPDDR5 RAM

• 64GB eMMC Hard Drive

• 11.6” 1366x768 Touch screen

• 2 USB 3.2 Type-C Port, 1 USB 3.2 Type-A Port

• 1 year basic warranty

• 1 year Accidental Damage Protection (ADP)

• Optional: Upgrade to 3-year ADP

• 1 Google Chromebook management license required

per device - CROSSWDISEDUNEW

Trade Names “or Equal” Clause

No product substitutions will be allowed.

The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds

available, whichever is in the best interest of the school system.

Vendor Response Form

Business Name: ___________________________________________________________________________

Business Address: _________________________________________________________________________

Business Phone: ___________________________________________________________________________

Business SAM.GOV cage number: _____________________________________________________________

Business Representative Name: _______________________________________________________________

Email address: _____________________________________________________________________________

Vendor supply chain source documentation (quote, letter, similar) must be included in response provided -

Acknowledged (initials) _________________

Option 1 cost/unit (Chromebook, 1-year warranty with ADP, Google Management License): $______________

Dell Chromebook 11 Touch

Per unit cost

Option 2 cost/unit (Chromebook, 3-year warranty with ADP, Google Management License): $______________

Dell Chromebook 11 Touch

Per unit cost

Estimated shipping time for 3000 units: ______(Enter # of days here)____________________________________

No purchase quantities are guaranteed in this RFP.

Indicate date after which response pricing/availability is no longer guaranteed. District may purchase additional

units at this bid response until this date: __________________________________________________________

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 541519Other Computer Related Services

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