Project Information

Bid Title

RFP #PMOR-04-26 Pre-Management & Occupancy Review (PRE-MOR)

Issuing Agency

Newport News Redevelopment & Housing Authority

Location

Virginia

Published Date

Mar 16, 2026

Closing Date

Apr 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Closing Date	Solicitations And Awards
April 10, 2026 @ 2:00 pm	RFP #PMOR-04-26 Pre-Management & Occupancy Review (PRE-MOR)

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nn

RHA

Newport News Redevelopment & Housing Authority

Division of Purchasing

227-27th Street ☑ P.O. Вox 797

Newport News, VA 23607

Phone: (757) 928-2623 Fax: (757) 247-6535

www.nnrha.com

REQUEST FOR PROPOSAL

RFP #PMOR-04-26

Pre-Management &

Occupancy Review (PRE-MOR)

Issue Date: March 13, 2026

Closing Date: April 10, 2026

Monique Warren

Procurement Manager

RHA

Newport News Redevelopment and Housing Authority

Division of Purchasing

227 27th Street P.O. Box 797

Newport News, VA 23607

Phone: (757) 928-2623 Fax: (757) 245-2144

http://www.nnrha.com

Request for Proposal

RFP# PMOR-04-26

Pre-Management & Occupancy Review (PRE-MOR)

Newport News, VA 23607

Bid Due: April 10, 2026 @ 2:00 PM

Sealed bids, subject to the conditions and instructions contained herein, will be received at the above office until the

date and hour shown (local prevailing time) and then publicly opened, for furnishing the described equipment,

materials, and/or services, for delivery and/or performance F.O.B. Newport News, VA. Bids received in the

issuing office after the date and time may not be considered. NNRHA is not responsible for delays in the

delivery of mail by the U.S. Postal Service, private couriers, or the intra-authority mail system. It is the sole

responsibility of the bidder to ensure that its bid reaches the issuing office by the designated date and hour.

The official time used in the receipt of bids is that time on the automatic time stamp machine or other documentary

evidence of receipt in the issuing office.

All requests for interpretation of specifications shall be by written request, sent via facsimile to (757) 245-2144 or

emailed to mwarren@nnrha.org. Any changes to this document will be issued as addenda and will be on file in the

Division of Purchasing until bids are opened. All such addenda will become part of the contract and all offerors will

be bound by such addenda, whether or not received by the bidder. This form must be signed, as well as subsequent

addenda, and all pages returned in a sealed envelope. All signatures must be original and not photocopies. Written

questions must be submitted ten (10) days prior to the closing date of the bid; last day for written questions is

March 31, 2026 @ 4:00 p.m.

PLEASE NOTE: The Wilbern Building is closed daily between the hours of 12:00 noon to 1:00 p.m.

In compliance with this Invitation for Bids, and subject to all the conditions thereof, the undersigned offers, if this

bid is accepted within ninety (90) calendar days from the date ofthe opening, to furnish any or all of the items

and/or services upon which prices are quoted, at the price set opposite each item, to be delivered at the time and

place specified herein. The undersigned certifies they have read, understands, and agrees to all terms, conditions,

and requirements of the bid, and is authorized to contract on behalf of firm named below.

Company Name:

Address:

Federal Tax ID:

City/State/Zip:

Telephone:

Print Name:

Signature:

Fax Number:

Email:

Title:

Date:

I.

Purpose

The purpose of this Request for Qualifications and Proposals (RFP) is to solicit proposals from

qualified professionals ("Respondents") to conduct a Pre-Management and Occupancy Review (PRE-

MOR) as outlined in the Scope of Services (Section III). This review will focus on six RAD Project-

Based Rental Assistance (PBRA) developments managed by the Newport News Redevelopment and

Housing Authority, encompassing a total of 498 units.

The objectives of the review are to:

1. Identify compliance gaps that may exist before an official audit by HUD or the Contract

Administrator (CA).

2. Assist the authority in implementing necessary measures to ensure satisfactory operations ofits

RAD PBRA developments.

3. Assess and highlight the fiscal viability of each development.

II.

Background

The Authority which operates under Title 36 of the Code of Virginia mid is governed by a Board of

Commissioners appointed by the Newport News City Council. An Executive Director, appointed and

retained by the Board, oversees the day-to-day operations of the Authority. NNRHA administers a

number of public and subsidized housing programs throughout the City of Newport News. NNRHA

operates under a number of Contribution Contracts with the United States Department of Housing and

Urban Development (HUD). The majority of the Authority revenue is derived from dwelling unit

rentals and federal subsidies/grants. NNRHA currently owns and operates approximately 799

conventional public housing units distributed throughout twelve different communities, administers

3,080 Housing Choice Vouchers and the Community Development Block Grant, the Home Investment

Partnership and the Emergency Shelter Grant under a contract with the City of Newport News. In

addition to being governed by the State and local law, much of NNRHA's activity is governed by

regulations of the U.S. Department of Housing and Urban Development (HUD). NNRHA currently has

two approved Title 36 (Code of Virginia) redevelopment plans.

Π.

Scope of Services

The successful Respondent(s) shall conduct an on-site Pre-Management and Occupancy Review (PRE-

MOR) of each Development.

PRE-MOR

• Perform all components of a Management & Occupancy Review (PRE-MOR), including

HUD-required Financial Management/Procurement review, with the exception of

monitoring the corrective actions.

Review of Agency or Property-Level Compliance Documents

이 Tenant Selection Plans (TSP)

o Financial Management Policies

o Wait Lists

o House Rules

o File Checklists

OCAF Rent and Utility Allowance (UA) Adjustment Processing

• Completion and submission of HUD-9625- OCAF Rent Adjustment Worksheet

• oCfomapnlyeatpipolnicaanbdlestuebnmainstsniootnicoefse.ither the baseline or factor-based UA analysis, including draft

This service does not include obtaining any required tenant utility histories.

Ο Assists with any request for an Alternative Operating Cost Factor (AOCF)

Voucher Processing

ο Submission Assistance

• TRACS Error Resolution

o Rehab Assistance Payments (RAP)

o Gross Rent Change (GRC) processing

o Special Claims (see below)

Special Claims Policies, Procedures and Processing

o Review any existing Special Claims Policies, inclusive of:

■ Vacancies

Damages

Unpaid Rent

이 Develop either revised or new policies to address each type of Special Claim

• Provide staff training on new/revised policies, including step-by-step procedure manuals

Assist in processing claims

Review of Tenant Account Receivables (TAR) and Guidance for Processing Retroactive

Recertifications

• Review appliable documents (tenant notices, etc.) to identify possible candidates for

retroactive recertifications

• Develop procedure for processing retroactive recertifications

o Provide staff training on new policy, including step-by-step procedure manual

이 Assist in the initial processing of a designated number of retroactive recertifications

• Review vouchers which include adjustments for retroactive recertifications

o Verify compliance with HUD regulations and requirements, regarding occupancy issues (e.g.,

resident eligibility and selection, examination and reexamination of family income and assets,

household characteristics), and verify that correct documentation is contained in each resident file

to support claims for payment under the HAP Contract. Use the following resident file random

sampling:

Development Name

BRIGHTON APTS & OYSTER

POINT

CYPRESS TERRACE

NEW LASSITER COURTS

SPRATLEY HOUSE

ORCUTT TOWNHOMES

ORCUTT TOWNHOMES IШ

# of Tenant

Number of Units Files

200

12

85

9

100

10

50

5

40

30

5

If the Successful Respondent 's review ofthe sample indicates a problem, the Successful Respondent must

tell the owner to conduct a 20% review of the files and report the results of the review to Successful

Respondent. The Successful Respondent must test the review done by the owner to determine its reliability

and accuracy.

IV. Minimum Qualifications

The Respondent must:

1. If the Respondent is a corporate entity, it must either be organized under the laws of the State of

Virginia or it must be authorized to do business within the State of Virginia prior to submitting any

Proposal to NNRHA. Out-of-State Respondents may submit a Proposal prior to obtaining authorization

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services

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