Project Information

Bid Title

Fire Station Emergency Alert System (2/19/26) ADDENDUM #1

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Jan 16, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-029-LH

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

26-029-LH Fire Station Emergency Alert System (2/19/26)

December 30, 2025

Published by ntharpe

GENERAL

Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal from qualified vendors to furnish, install, integrate, and support a modern, reliable, and fully integrated Fire Station Alert System (FSAS). The system shall improve turnout times, enhance firefighter safety, and ensure rapid, accurate, and consistent incident notification across all department facilities. Macon-Bibb County will receive responses to this Request for Proposal (original plus 5 copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, February 5, 2026, for the Fire Station Alert System.

This RFP defines minimum technical, operational, and contractual requirements and serves as the basis for vendor proposals addressing system design pricing, implementation, training, and long-term support.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, February 5, 2026, at 2:00 P.M. in the Macon-Bibb County Procurement Department Conference Room, located on the 700 Poplar Street, Suite 308, Macon Georgia 31201.

Deadline for submitting questions is Friday, January 16, 2026, at 3:00 p.m. All questions must be submitted by email only to lhardwick@maconbibb.us

Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of Commissioners.

26-029-LH Fire Station Alert System-RFP

Attachment A

26-029-LH, Addendum-1

Solicitation Documents

Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia. All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be obtained prior to commencement of work and shall remain in force throughout the period of the contract. Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

Submittals

Responses must be sealed and identified on the outside of the package as and delivered to
“26-029-LH, Fire Station Alert System”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

Attachment Preview

MACON-BIBB COUNTY, GEORGIA

Request for Proposal (RFP)

FOR

Fire Station Alert System

26-029-LH

MACON-BIBB COUNTY

ISSUE DATE: TUESDAY, DECEMBER 30, 2025

DUE DATE: THURSDAY, FEBRUARY 5, 2026

MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business

Enterprises are encouraged to participate in the solicitation process. Additionally, respondents

are encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged

businesses requiring assistance with the competitive process can contact Cherise Stephens, Small

Business Affairs at (478) 300-2297 or csthepens@maconbibb.us

1

GENERAL

A. Invitation

Notice is hereby given that Macon-Bibb County will receive responses to the Request for Proposal from

qualified vendors to furnish, install, integrate, and support a modern, reliable, and fully integrated Fire Station

Alert System (FSAS). The system shall improve turnout times, enhance firefighter safety, and ensure rapid,

accurate, and consistent incident notification across all department facilities. Macon-Bibb County will receive

responses to this Request for Proposal (original plus 5 copies & Flash Drive) in the Procurement Department,

700 Poplar Street Suite 308, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing

in Macon, Georgia on Thursday, February 5, 2026, for the Fire Station Alert System.

This RFP defines minimum technical, operational, and contractual requirements and serves as the basis for

vendor proposals addressing system design pricing, implementation, training, and long-term support.

NO LATE RESPONSES WILL BE CONSIDERED

The names of responding firms will be publicly read on Thursday, February 5, 2026, at 2:00 P.M. in the

Macon-Bibb County Procurement Department Conference Room, located on the 700 Poplar Street, Suite 308,

Macon Georgia 31201.

Deadline for submitting questions is Friday, January 16, 2026, at 3:00 p.m. All questions must be

submitted by email only to lhardwick@maconbibb.us

B. Definitions

Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-

Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of

Commissioners.

C. Solicitation Documents

I. Bid documents may be examined and obtained on Macon-Bibb County website to be viewed and downloaded

from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page www.maconbibb.us/purchasing

D. Insurance Requirements

Insurance coverage shall be carried with an insurance company licensed to do business in the State of Georgia.

All coverage should be written with insurance companies with a Best Rating of A or better. Insurance shall be

obtained prior to commencement of work and shall remain in force throughout the period of the contract.

Macon-Bibb County shall be named as additional insured on the policy.

Workers’ Compensation: Statutory

Errors and Omission: $1,000,000

General Liability: $1,000,000

E. Submittals

Responses must be sealed and identified on the outside of the package as and delivered to

“26-029-LH, Fire Station Alert System”

Macon-Bibb County Procurement Department

700 Poplar Street

Suite 308

Macon, Georgia 31201

Telephone: (478) 803-0550

2

Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for

closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and

formalities. Respondents shall carefully read the information contained herein and submit a complete response

to all requirements and questions as directed. Submittals and any other information submitted in response to

the RPS shall become the property of Macon-Bibb County.

F. Responsiveness

To be considered “responsive” the submission should include completed copies of the following documents:

• Price Proposal Form

• Proposer Qualification Form

• List of Sub-Consultants

• Minority Participation Goal

• Financial & Legal Stability Statement

• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit

• Non-Collusion Affidavit

G. Responsibility

To be considered “responsible” the submitting firm must meet the following minimum qualifications:

• Three (3) years of experience providing the services included herein

• Licensed to do business in the State of Georgia

• Financially and legally responsible to perform the services included herein

H. Reservations

Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the

Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise

expressly stated or required by law.

Each submission should be prepared simply and economically, providing a straightforward, concise description

of your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of

content, responsiveness to the requirements, and an understanding of the Owner’s needs.

Macon-Bibb County makes no guarantee that an award will be made as a result of this RPS and reserves the

right to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical

inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s

best interest.

Macon-Bibb County will consider only representations made within the submission in response to this RFP.

Owner will not be bound to act by any previous knowledge, communication, or submission by the firms other

than this RFP.

Failure to comply with the requirements contained herein may result in the submission being deemed “non-

responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.

I. Local Preference

1.

Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is

within 5% (five percent) of the lowest responsive and responsible bid which conforms to the

Invitation to Bid.

3

II. BACKGROUND

Macon-Bibb County is in central Georgia and serves as a regional hub for public safety, transportation,

healthcare, and critical infrastructure. The County supports a diverse population and hosts key facilities

essential to regional continuity of operations.

The Macon-Bibb County Fire Department (MBCFD) operates 22 fire stations throughout Macon-Bibb County,

providing service coverage across approximately 255 square miles and serving a population of approximately

157,000 ± residents. The department maintains a centralized communications function and delivers fire

suppression, EMS first response, rescue services, and specialized operations.

The county maintains a full-service fire department that includes specialized response and support functions

such as a hazardous materials (HazMat) team, swift water rescue capability, a centralized dispatch center, a fire

prevention bureau, a fire training facility, a fleet services division, and an emergency management division.

MBCFD regularly coordinates emergency response activities with municipal, state, and federal partners and

responded to 24,687 total emergency calls in the previous calendar year, underscoring the operational tempo

and critical need for reliable, low-latency station alerting.

Reliable alerting and station automation systems are mission-critical to County operations.

Macon-Bibb County contains a significant concentration of critical infrastructure and key resources, including,

but not limited to: local, state, and federal government facilities; numerous public and private K–12 schools and

institutions of higher education; electric, gas, water, and wastewater utilities; surface street, highway, and rail

transportation infrastructure; drinking water and wastewater treatment systems; areas impacted by multiple

major dams designed for flood prevention; three hospitals; numerous sports and concert venues; and a regional

airport. The protection of these assets requires highly reliable, low-latency, and resilient station alerting and

automation capabilities. The Department seeks to replace or upgrade existing alerting infrastructure with a next-

generation solution that delivers low-latency, automated alerts without reliance on dispatcher voice

announcements.

The proposed system must integrate seamlessly with the County’s existing Computer-Aided Dispatch (CAD)

environment, which is supported by a centralized E 911 Communications Center operating two (2) dedicated

fire dispatch consoles. The FSAS solution shall fully integrate with Tyler Technologies CAD and comply with

applicable NFPA 1221 / NFPA 1225 standards and ADA visual alerting guidance.

4

III. FIRE STATION LOCATIONS

The Fire Station Alerting System shall be deployed across all existing Macon-Bibb County

Fire Department facilities, including the following twenty-two (22) fire stations:

1. Station 1 – 195 Coliseum Drive, Macon, GA 31201

2. Station 2 – 495 Monroe Street, Macon, GA 31201

3. Station 3 – 4036 Napier Avenue, Macon, GA 31204

4. Station 4 – 2148 Flight Line Avenue, Macon, GA 31216

5. Station 5 – 2265 Second Street, Macon, GA 31201

6. Station 6 – 525 Pio Nono Avenue, Macon, GA 31204

7. Station 7 – 1109 Rocky Creek Road, Macon, GA 31206

8. Station 8 – 3611 Mercer University Drive, Macon, GA 31204

9. Station 9 – 2303 Shurling Drive, Macon, GA 31211

10. Station 10 – 800 Oglethorpe Street, Macon, GA 31201

11. Station 11 – 3032 Riverside Drive, Macon, GA 31204

12. Station 12 – 5565 Bloomfield Road, Macon, GA 31206

13. Station 13 – 5077 Northside Drive, Macon, GA 31210

14. Station 14 – 5898 Mt. Pleasant Church Road, Macon, GA 31206

15. Station 15 – 8456 Eisenhower Parkway, Macon, GA 31052

16. Station 16 – 7099 Price Road, Macon, GA 31210

17. Station 17 – 3410 Jones Road, Macon, GA 31216

18. Station 18 – 7100 Peake Road, North Macon, GA 31220

19. Station 19 – 5462 New Forsyth Road, Macon, GA 31210

20. Station 20 – 2302 Weaver Road, Macon, GA 31217

21. Station 21 – 2930 Heath Road, Macon, GA 31206

22. Station 22 – 3947 Jeffersonville Road, Macon, GA 31217

Vendors shall account for station-specific layouts, construction differences, and operational

requirements when proposing system design, equipment quantities, and installation

approaches.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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