Project Information

Bid Title

Security Guard Services for Portage County Courthouse

Issuing Agency

Portage County

Location

Wisconsin

Published Date

Jan 7, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-01PC

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-01PC
Bid Title:	Security Guard Services for Portage County Courthouse
Category:	General
Status:	Open

Description: The purpose of this document is to provide interested parties with information to enable them to prepare and submit a proposal for Unarmed Security Guard Services for single point of access at the Portage County Courthouse. The County of Portage as represented by the Purchasing Department intends to use the results of this Request for Proposal (RFP) to award a contract for the above listed project. The contract administrator will be determined at the time of the contract award. Retain a copy of these proposal documents for your files. Should you receive an award, these documents become your contract terms and conditions. Publication Date/Time: 1/7/2026 12:01 AM Closing Date/Time: 2/10/2026 2:00 PM Addendum Date/Time: 01/26/2026 @ 2PM Pre-bid Meeting: 01/22/2026 @ 11AM Contact Person: PaYeng Baldemor baldemop@co.portage.wi.gov 715-346-1333 Business Hours: 8-4PM Related Documents: 2026-01PC Security Guard Services RFP

Attachment Preview

Request for

Proposal (RFP)

For

Security Guard Services

for Portage County Courthouse

Proposal # 2026-01PC

Issued by:

Portage County

Purchasing Department

Proposals must be submitted

No later than 2PM 02/10/2026 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE PROPOSALS WILL BE REJECTED

There will not be a public opening for this Proposal.

For further information regarding this

RFP contact PaYeng Baldemor

At (715) 346-1333

Email: baldemop@co.portage.wi.gov

Issued: 01/08/2026

Table of Contents

1. General Information............................................................................................................................. 4

1.1. Introduction .................................................................................................................................. 4

1.2. Definitions ..................................................................................................................................... 4

1.3. Scope............................................................................................................................................. 4

1.4. Pre-Proposal Site Visit................................................................................................................... 6

1.5. Calendar of Events ........................................................................................................................ 6

1.6. Contract Term and Funding .......................................................................................................... 6

2. Preparing and Submitting a Proposal................................................................................................... 6

2.1. General Instructions...................................................................................................................... 6

2.2. Incurring Costs .............................................................................................................................. 7

2.3. Submitting Proposals .................................................................................................................... 7

2.4. Proposal Organization and Format ............................................................................................... 7

2.5. Multiple Proposals....................................................................................................................... 8

2.6. Withdrawal of Proposals ............................................................................................................ 8

3. Proposal Selection and Award Process ................................................................................................ 8

3.1. Evaluation Committee .................................................................................................................. 8

3.2. Preliminary Evaluation .................................................................................................................. 8

3.3. Right to reject proposals ............................................................................................................... 8

3.4. Proposal Scoring............................................................................................................................ 8

3.5. Evaluation Criteria......................................................................................................................... 8

3.6. Interviews/Presentations.............................................................................................................. 9

3.7. Final Evaluation ............................................................................................................................. 9

3.8. Award and Final Offers ................................................................................................................. 9

3.9. Notification of Intent to Award..................................................................................................... 9

3.10. Appeals Process ............................................................................................................................ 9

3.11. Negotiate Contract Terms............................................................................................................. 9

4. Contract Requirements ...................................................................................................................... 10

4.1. Mandatory Requirements........................................................................................................... 10

4.2. Contract Requirements............................................................................................................... 10

4.3. County Requirements ................................................................................................................. 13

5. Proposer Information and Solutions .................................................................................................. 13

5.1. Organization Capabilities ............................................................................................................ 13

5.2. Staff Qualifications...................................................................................................................... 13

Table of Contents

5.3. Proposer Solutions ...................................................................................................................... 13

5.4. Proposer References ................................................................................................................... 14

6. Cost Proposal...................................................................................................................................... 14

6.1. General Instructions for the Cost Proposal and how it will be Scored ....................................... 14

6.2. Format for Submitting Cost Proposal. ........................................................................................ 14

6.3. Fixed Price Period........................................................................................................................ 14

7. Notice to Proposers............................................................................................................................ 15

Attachment A - Signature and Authority Affidavit Form

Attachment B - References

Attachment C - Designation of Confidential & Proprietary Information Form

Attachment D - Mandatory Requirements

Attachment E –Cost Proposal

Attachment F- Portage County Courthouse Security Regulations

Attachment G- Portage County Activity Report

Portage County Wisconsin

RFP #2026-01PC

Page 4 of 20

1. General Information

1.1. Introduction

The purpose of this document is to provide interested parties with information to enable them to prepare

and submit a proposal for Unarmed Security Guard Services for single point of access at the Portage County

Courthouse.

The County of Portage as represented by the Purchasing Department intends to use the results of this

Request for Proposal (RFP) to award a contract for the above listed project. The contract administrator will

be determined at the time of the contract award. Retain a copy of these proposal documents for your files.

Should you receive an award, these documents become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your proposal you are agreeing to the use

of this program to sign documents should you receive an award. There is no cost to the proposer associated with

this process.

1.2. Definitions

The following definitions are used throughout the RFP:

Contractor means proposer awarded the contract.

County means the County of Portage Wisconsin.

Proposer/Vendor/Bidder means a company or individual submitting a proposal in response to this RFP.

Purchasing means the County of Portage Purchasing Department.

RFP means Request for Proposal.

State means the State of Wisconsin.

VendorNet means the State of Wisconsin’s electronic purchasing information system.

Single point access means a designated point of contact for entry and exit with screening capabilities,

handheld and x-ray technology.

Guard services or Guard means unarmed guard or unarmed security guard.

Sheriff Office Supervisor means designated supervisor from the Sheriff Department who is actively on duty

within the Courthouse premises during the official hours of operation.

1.3. Scope

1.3.1. Project Description

Portage County (“County”) is requesting proposals for unarmed security guard services. Awarded

Contractor shall provide all labor and training for a complete security guard services to Portage

County Courthouse for a single point of access entry and exits. The County will have Sheriff Deputy

Staff on site to guide the general checkpoints including all areas of service provided by Proposer. On-

site Deputies will be a point of contact for providing any additional direction.

1.3.2.

Objective/Needs

Portage County requires a qualified contractor to provide unarmed security guard services to a

single point of access at the Portage County Courthouse between the hours of 7am to 5:00pm,

Monday thru Friday on a weekly basis.

The typical day will begin the shift at 7am start time to check in employees, witness’s and people for

early court trials and proceedings. The guard will work at the stationed single point of access

throughout the day with minor adjustments to their position. Portage County will allow one fifteen-

Portage County Wisconsin

RFP #2026-01PC

Page 5 of 20

minute break in the morning shift and one in the afternoon shift. The shift will promptly end at 5 pm

with Portage County staff performing routine close out.

Contract security personnel(s) will provide a variety of services, implementing security according to

policies and procedures of Portage County which may include but is not limited to the following

general tasks: entry and egress access, visitor and employee identification verification, incident, and

daily operating reports, respond as necessary to support other life safety duties. Scanning badges,

direct traffic and manage crowds. Screening and scanning for weapons with metal detector and x-

ray machine. Support on duty Sheriff County Deputy as necessary.

1.3.3.

Current Operations

Portage County Courthouse is a part of the County Building projects and is in the early stages of

design development for an updated building with a single point of access. The Courthouse building

has started preliminary architect drawings and designs. Information regarding Courthouse building

project can be found at https://www.co.portage.wi.gov/807/History-of-Courthouse-Building-

Project.

Historically the building has housed both County Employees and City Employees. Portage County

continues to plan, design, and restructure the Courthouse. Through development the city will be

moving out of the Courthouse. A date is yet to be determined. Our current operations have security

on second floor implemented in 2010. Screening is done with County bailiff currently with no other

security guards. See the attached County Ordinance link 2.24 and - Attachment F.

https://library.municode.com/wi/portage_county/codes/code_of_ordinances?nodeId=CH2PUPEOR

_S2.24COCOBOMESE_2.24.2SERE

Ordinance and Regulations will be updated with new security policies and procedures prior to

implementing the new single point of access.

1.3.4.

Clarifications and/or Revisions to this RFP

Portage County Purchasing is the sole point of contact for the County during the selection process.

Contact with anyone else involved with this process without the prior authorization of Purchasing

may result in the disqualification of your proposal. Proposers are expected to raise any questions,

noted errors, discrepancies, ambiguities, exceptions, additions or deficiencies they have concerning

this proposal in writing through email by 2PM on 01/26/2026, to: PaYeng Baldemor, Purchasing,

Email: baldemop@co.portage.wi.gov

If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other

deficiency in this proposal after the above date, they shall immediately notify the above named

individual of such error and request modification or clarification of the proposal document before

the proposal opening date.

If the proposer fails to notify the County prior to the proposal due date of any condition stated

above that reasonably should have been known to the proposer, and if a contract is awarded to that

proposer, the proposer shall not be entitled to additional compensation or time by reason of the

error or its correction.

Revisions to this request for proposal or answers to questions will be made only by an official

written addendum issued by Purchasing. Addenda will be posted on VendorNet and on the Portage

County Website. Proposers are responsible for checking these websites for any addenda before

submitting a proposal. Failure to acknowledge addenda may disqualify your proposal.

Commodity Codes

• NAICS 561612Security Guards and Patrol Services

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