Project Information

Bid Title

Water Tower Coatings and Repairs for Three Water Towers

Issuing Agency

City of Derby

Location

Kansas

Published Date

Dec 18, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

2025-042

Original Source

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Project Description

Bid Number:	2025-042
Bid Title:	Water Tower Coatings and Repairs for Three Water Towers
Category:	Building Construction & Improvements
Status:	Open

Description: REQUEST FOR PROPOSALS#2025-042Water Tower Coatings and Repair for Three Water Towers December 18, 2025 The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals of qualified consultants to submit a response to this Request for Proposal (RFP) for review and consideration by the City of Derby, Kansas to perform Water Tower Coatings and Repairs of selected facilities as identified below. Please carefully review this document. If you are interested in making a proposal consistent with the conditions, instructions, requirements, and specifications as contained herein, submit the ProposalResponse Form together with a comprehensive proposal in a sealed envelope. The significant due dates are listed below. The outside of the envelope should be clearly marked with the Proposer’s name and address and identified as “Submission of Proposal- Water Tower Coatings and Repairs for the CITY OF DERBY”. The sealed envelope should be addressed as follows: Derby City Clerk 611 N. Mulberry Road, Suite 300 Derby, KS 67037 RFP # 2025-042 All proposals must be valid for 120 days. It is the sole responsibility of the proposer to see that its response and the appropriate documents are delivered on time.  Any response received after the scheduled closing time for receiving proposals will be returned to the proposer unopened and will not be considered.  It is the responsibility of the proposer to check Derby’s website for information and updates and acknowledge all addenda in its response. It is also the responsibility of all proposers to inspect the towers and provide an inspection report as part of the proposal response to verify existing conditions. Proposers who do not inspect the towers prior to submitting a proposal will not be considered. Inspections to be scheduled with Dillan Curtis, Utilities Director at For security reasons, you must enable JavaScript to view this E-mail address. , Max Behrns, Water Superintendent at For security reasons, you must enable JavaScript to view this E-mail address. or at 316-788-0301. Information provided in a proposal will be considered proprietary and will not be divulged during the proposal review process unless otherwise required by law.  Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will likely be public records within the meaning of the Kansas Open Records Act.  Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to handle the scope of services and, unless otherwise required by law, will not be shared with persons not involved in the evaluation of proposals. Dillan Curtis Utilities Director Publication Date/Time: 12/18/2025 12:00 AM Closing Date/Time: 1/15/2026 1:00 PM Submittal Information: See submittal information in full RFP document. Contact Person: Questions regarding this document must be submitted in writing to Dillan Curtis, dillancurtis@derbyks.gov. Business Hours: 7:30-5:30 M-TH, 7:30-1:00 F Related Documents: 2025-042 Water Tower Coatings RFP 2025-042 Water Tower Coatings Agreement

Attachment Preview

REQUEST FOR PROPOSAL

WATER TOWER COATINGS AND

REPAIRS FOR THREE WATER

TOWERS

#2025-042

December 18, 2025

The City of Derby, Kansas (hereinafter referred to as the “City”) invites proposals of qualified consultants

to submit a response to this Request for Proposal (RFP) for review and consideration by the City of

Derby, Kansas to perform Water Tower Coatings and Repairs of selected facilities as identified below.

Please carefully review this document. If you are interested in making a proposal consistent with the

conditions, instructions, requirements, and specifications as contained herein, submit the Proposal

Response Form together with a comprehensive proposal in a sealed envelope. The significant due dates

are listed below. The outside of the envelope should be clearly marked with the Proposer’s name and

address and identified as “Submission of Proposal- Water Tower Coatings and Repairs for the CITY OF

DERBY”. The sealed envelope should be addressed as follows:

Derby City Clerk

611 N. Mulberry Road, Suite 300

Derby, KS 67037

RFP # 2025-042

All proposals must be valid for 120 days. It is the sole responsibility of the proposer to see that its

response and the appropriate documents are delivered on time. Any response received after the scheduled

closing time for receiving proposals will be returned to the proposer unopened and will not be considered.

It is the responsibility of the proposer to check Derby’s website for information and updates and

acknowledge all addenda in its response. It is also the responsibility of all proposers to inspect the towers

and provide an inspection report as part of the proposal response to verify existing conditions. Proposers

who do not inspect the towers prior to submitting a proposal will not be considered. Inspections to be

scheduled with Dillan Curtis, Utilities Director at dillancurtis@derbyks.gov, Max Behrns, Water

Superintendent at maxbehrns@derbyks.gov or by phone at 316-788-0301.

Information provided in a proposal will be considered proprietary and will not be divulged during the

proposal review process unless otherwise required by law. Because the services sought will require the

expenditure of public funds, part or all of the successful proposal, as well as a resulting contract, will

likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a

proposal, the information contained in each proposal will be used for evaluating the proposer’s ability to

handle the scope of services and, unless otherwise required by law, will not be shared with persons not

involved in the evaluation of proposals.

Dillan Curtis

Utilities Director

1

ABOUT THIS DOCUMENT

This document is a Request for Proposals. It differs from a Request for Bids/Quotations in that the City is

inviting proposals that are most advantageous to Derby, in Derby’s sole discretion.

This is not a bid/quotation meeting firm specifications for the lowest price, and as such, the lowest price

proposed will not guarantee an award recommendation. Competitive Sealed Proposals will be evaluated

based upon criteria formulated around the most important features of the service(s), of which quality,

references, availability or capability, may be overriding factors.

Proposal evaluation criteria will be used as standards by which to measure how well a proposer’s

approach addresses Derby’s objectives and needs. Criteria that will be considered in evaluating proposals

are set forth in this RFP. Derby will thoroughly review all proposals received by the deadline and may

conduct an interview process for top proposals to further discuss services and pricing. A proposer’s

initial offer should therefore be based on the most favorable terms available from a price and technical

standpoint. Derby reserves the right to conduct discussion or negotiation with any proposer regarding any

proposal Derby deems competitive. Derby may also request best and final offers from any proposers and

make an award or conduct negotiations thereafter. Derby reserves the right to select and recommend for

award the proposal which best meets its required objectives and needs, in the sole discretion of Derby, or

to reject all proposals.

BACKGROUND

The City of Derby is a fast-growing, progressive community located 10 minutes south of Wichita. The

City of Derby has a population that is approaching 26,000 and is a full-service city providing water,

sewer, police, fire, and other municipal services in the metropolitan area of south-central Kansas. The

City of Derby is served by two major north/south traffic corridors. The City operates under a

Mayor/Council/Manager form of government.

PROJECT OVERVIEW

The City is interested in receiving proposals from qualified contractors that can provide water tower

repair and coatings that will provide turnkey and comprehensive services in accordance with the required

specifications and scope of work. Services to all three water towers over a three year period beginning in

2026 and ending in 2028 are requested. The tower locations are below.

Tower Name

Buckner Water Tower

Year of work

2026

Sunset Water Tower

2027

North Rock Road Tower 2028

Size

500,000 G

500,000 G

1.5 MG

Address

1701 N. Buckner St,

Derby, Ks, 67037

1340 N. Sunset, Derby,

Ks, 67037

3301 N. Rock Rd,

Derby, Ks, 67037

The City will base provider selection on several criteria including the best long-term interests of the

Derby community and past experience of the contractor performing requested services for projects of

similar size, scope, and detail. Capabilities to perform work must be demonstrated in the proposal and

include but are not limited to, steel modifications, project methodology, expertise of personnel assigned,

quality assurance and safety procedures and references from previous projects.

2

The selected firm will provide the necessary project development services to identify and quantify

additional repairs and savings that may be utilized over the term of the agreement.

The Scope of Work will include:

• Pre-Proposal Inspection

• Specify coatings and materials to be used or applied and each mill application rate required for

each coating. Submissions shall include product datasheets.

Buckner Water Tower – 1701 N. Buckner, Derby, KS, 67037 - Schedule of work 2026

• Tank Interior Coatings and Caulking:

• Surface Preparation

• First Coat

• Stripe Coat (welds, corners, rafters, seams)

• Intermediate Coat

• Finish Coat

• Caulking

• Tank Exterior Coatings:

• Surface Preparation

• Spot Prime

• Tie-Coat Coat

• Finish Coat

• Logo/Lettering: shall be installed at lettering “as-is”

• Containment is necessary for this project

• Note: The existing clear coat at the lettering must be matched to application of finish coat.

Please list any additional metal repair, safety improvements or general improvements necessary

to complete the work.

Sunset Water Tower – 1340 N. Sunset Dr., Derby, KS, 67037 – Schedule of work 2027

• Repairs, Upgrades and Exterior Coatings

o Roof Vent: Install a 24” diameter fan flange on the tank roof. An AWWA approved

aluminum “fail-safe” vent shall be installed at the flange.

o Seal Tank CP Ports and Openings: The contractor shall seal weld plates at the cathodic

• Interior Wet, Dry and Exterior Coatings:

• Tank Interior Coatings and Caulking

• Surface Preparation

• First Coat

• Stripe Coat (welds, corners, rafters, seams)

• Intermediate Coat

• Finish Coat

3

• Caulking

• Interior Dry Coatings

• Surface Preparation (rusted or bare steel)

• Spot Prime

• Finish Coat

• Tank Exterior Coatings

• Surface Preparation

• Spot Prime: Tnemec Series 135 Chem-Build to be applied at 3-6 mils dft.

• Tie-Coat Coat

• Finish Coat

• Logo/Lettering: shall be installed at lettering “as-is”.

• Note: The existing clear coat at the lettering must be matched to application of finish

coat.

Please list any additional metal repair, safety improvements or general improvements necessary

to complete the work.

North Rock Road Tower – 3301 N. Rock Rd., Derby, KS, 67037 – Schedule of work 2028

• Repairs, Upgrades and Interior Coatings

o Foundation Caulking: Install Caulking to the horizontal crack at the tank perimeter with

the appropriately sized backer rod.

o Test Port: remove and replace the existing test port valve at the fill pipe with a new

approved equal

• Interior and Exterior Coatings

o Tank Interior Coatings and Caulking

• Surface Preparation

• First Coat

• Stripe Coat (welds, corners, rafters, seams)

• Intermediate Coat

• Finish Coat

• Caulking

• Interior Dry Coatings

• Surface Preparation (rusted or bare steel)

• Spot Prime

• Finish Coat

• Tank Exterior Coatings

• Surface Preparation

• Spot Prime

• Tie-Coat Coat

• Finish Coat

• Logo/Lettering: shall be installed at lettering “as-is”.

• Note: The existing clear coat at the lettering must be matched to application of finish

coat.

Please list any additional metal repair, safety improvements or general improvements necessary

to complete the work.

4

Upon selection of a qualified firm, the consultant will work directly with Dillan Curtis, Utilities Director,

and key staff identified for the project. Any repairs required after surface preparation will be subject to

negotiation on an as-needed basis.

PROJECT OBJECTIVES

Responses are requested from vendors capable of providing project development, and construction

services to complete the work.

Firms must have demonstrated experience providing work on similar projects or have contracted with the

City providing painting or coatings previously.

Based on the results of the proposal, the intent of the City is to execute a project agreement for three years

to provide services to all water towers. with the selected firm.

Questions

Any questions regarding this RFP shall be directed in writing to Dillan Curtis, Utilities Director at

dillancurtis@derbyks.gov

PROPOSAL CONTENT REQUIREMENTS

This section is provided to assist participating proposers in forming a thorough response for services

outlined in this document. The City may reject as non-responsive in its sole discretion any submittal that

does not provide complete and/or adequate responses or departs in any substantial way from providing the

required information. The written proposal should provide background information about the company,

its employees, and its experience with related projects and related clients.

TENTATIVE TIMELINE

The City will notify the responding firms in writing whether they have been selected. The City is

targeting the negotiation of a Project Development Agreement with the successful respondent within

thirty (30) days of the RFP selection notification date, with selection notification to happen after the City

has ratified the selection at a regularly scheduled meeting. Upon legal review and presentation of final

contracts, the City will consider action to authorize a final performance contracting project but has no

obligation to do so.

Issue Request for Proposals

Questions Due

Addendums Posted to City Website

Proposals Due

Contract Awarded (Tentative)

12/18/2025

01/06/2026

01/09/2026

01/15/2026 1:00 PM

January 2026

RFP General Requirements and Conditions

• Respondent must demonstrate experience conducting and providing guaranteed savings services

for a minimum of ten (10) years to ensure the firm has established the strong financial stability

necessary to back workmanship and guarantee long-term financial performance

• Any questions are to be submitted via e-mail to the contact identified above.

5

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238320Painting and Wall Covering Contractors

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