Project Information

Bid Title

Invitation for Bid: Breathing Apparatus

Issuing Agency

County of Jefferson

Location

West Virginia

Published Date

Jan 29, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

^{_{REQUESTS FOR PROPOSALS}}

Invitation for Bid: Breathing Apparatus IFB 2025-715-003

JEFFERSON COUNTY COMMISSION
WEST VIRGINIA

IFB #2025-715-03
BREATHING APPARATUS

Issue Date: January 29, 2026
Due Date: February 26, 2026
Time: 2:00 P.M.

IFB Number: 2025-715-03
Issuing Department: Emergency Services
419 Sixteenth Avenue
Ranson, WV 25438

Procurement Contact: Bessie F. Nelson
Finance & Administration Manager
304.728.5627
E-mail: bnelson@jcesa.org

Technical Contact: Jesse Ruppenthal
FF/EMT III
E-mail: jruppenthal@jcesa.org

Delivery of Bids: Jefferson County Commission
c/o Emergency Services
Attn: Bessie F. Nelson
IFB #2025-715-02
419 Sixteenth Avenue
Ranson, WV 25438

______________________________________________________________________________________________________

Jefferson County Modernization RFP

Domain Consolidation, Microsoft 365 Migration, Identity Architecture, PIV Smart Card System, Endpoint Protection, and Optional Network Infrastructure Support

Issued by:

Jefferson County Procurement Office
124 East Washington Street, Charles Town, WV 25414
Email: info@jeffcowv.gov
Web: www.jeffersoncountywv.org

Cover Letter

Jefferson County, West Virginia invites qualified vendors to submit proposals for a comprehensive IT modernization initiative. This project includes:

• Consolidation of multiple domains under the newly acquired jeffcowv.gov
• Migration to Microsoft 365, with E1 licensing as the baseline, and G3/G5 licensing for executives and directors
• Deployment of Azure AD identity architecture
• Implementation of a FIPS 201-compliant PIV smart card system, including issuance equipment and credential lifecycle management
• Modernization of endpoint protection using Microsoft Defender for Endpoint (MDE)
• Optional support for network infrastructure upgrades, including DNS, DHCP, and firewall segmentation

Vendors must provide options and pricing for both on-premise and cloud-based solutions for Certificate Authority (CA), DNS, and DHCP, with recommendations based on manageability, security, and long-term sustainability.

Jefferson County is a non-profit, tax-exempt government entity with a small IT team of five. Proposals must reflect fiscal responsibility, robust support, and inspection-ready documentation.

Key Dates:

• Deadline to Express Interest: November 24, 2025
• Deadline for Clarifying Questions: December 8, 2025
• Final Proposal Submission Deadline: December 30, 2025 by 17:00 EDT

______________________________________________________________________________________________________

Graphic Design & Branding Materials

Attachment Preview

JEFFERSON COUNTY COMMISSION

WEST VIRGINIA

IFB #2025-715-03

BREATHING APPARATUS

Issue Date:

January 29, 2026

Due Date:

February 26, 2026

Time:

2:00 P.M.

IFB Number:

2025-715-03

Issuing Department:

Emergency Services

419 Sixteenth Avenue

Ranson, WV 25438

Procurement Contact:

Bessie F. Nelson

Finance & Administration Manager

304.728.5627

E-mail: bnelson@jcesa.org

Technical Contact:

Jesse Ruppenthal

FF/EMT III

E-mail: jruppenthal@jcesa.org

Delivery of Bids:

Jefferson County Commission

c/o Emergency Services

Attn: Bessie F. Nelson

IFB #2025-715-02

419 Sixteenth Avenue

Ranson, WV 25438

INVITATION FOR BID

BREATHING APPARATUS

The County Commission of Jefferson County, West Virginia (herein referred to as the “County

Commission” or “Commission”) is requesting from interested parties to provide Self-Contained

Breathing Apparatus (SCBA).

The Jefferson County Emergency Services Department is a combination career department under

the authority of the Commission. It provides career personnel to support local Volunteer Fire

Departments in responding to fire and rescue emergencies and operates Jefferson County’s 911

Emergency Medical Services (EMS) transport system.

The Commission (or its designated representatives) will evaluate all submissions to this IFB and will

select the Offeror judged to be both responsive and responsible, including having submitted the

most beneficial and appropriate price bid. The Commission reserves the right to interview some or

all prospective Offerors to further assess qualifications and price proposals.

To obtain a copy of the Invitation For Bid, please visit our website at:

https://www.jeffersoncountywv.org/county-government/bids-rfps.

Email inquiries: to Bessie Nelson, Finance and Administration Manager at bnelson@jcesa.org.

Offeror shall submit one (1) original and four (4) copies in a sealed envelope clearly marked:

“IFB 2025-715-003 Breathing Apparatus”

Bids must be received and time-stamped no later than:

2:00 p.m. on Thursday, February 26, 2026

Jefferson County Emergency Services

419 Sixteen Avenue

Ranson, WV 25438

Failure to provide the required information as specified in this IFB may result in disqualification.

Bids will be publicly opened and recorded at:

2:15 p.m. on Thursday, Februray 26, 2026

Jefferson County Emergency Services

419 Sixteen Avenue

Ranson, WV 25438

The Commission shall make positive efforts to utilize Disadvantaged Business Enterprises

(DBEs) and will afford these sources the maximum feasible opportunity to compete for contracts.

Jefferson County does not discriminate on the basis of race, color, national origin, sex,

religion, age, or disability in the provision of services.

The Commission reserves the right to accept or reject any or all bids, to waive technicalities,

and to take any action deemed to be in the best interest of the County. Only written responses to

this IFB will be considered. All materials submitted shall become part of the official bid record.

Jefferson County Commission

IFB #2025-715-03-Breathing Apparatus

January 29, 2026

Table of Contents

I. PURPOSE .......................................................................................................................... 1

II. SCOPE OF SERVICES ...................................................................................................... 1

III. BID ..................................................................................................................................... 1

IV. BID SUBMITTAL REQUIREMENTS...................................................................................1

V. SELECTION PROCESS.....................................................................................................2

VI. BIDS AND AWARD SCHEDULE ........................................................................................ 2

VII. TERMS AND CONDITIONS ............................................................................................... 3

VIII. INTERPRETATIONS, DISCREPANCIES, OMISSIONS..................................................... 5

IX. GENERAL REQUIREMENTS.............................................................................................5

X. LIST OF APPENDICES THAT ARE ATTACHED and MUST BE RETURNED WITH BID . 6

Appendix A – Specifications ............................................................................................... 6

Appendix B – Non-Collusion Certificate ............................................................................. 6

Appendix C – Insurance Checklist......................................................................................6

Appendix D – Bid Pricing....................................................................................................6

Jefferson County Commission

IFB #2025-715-03-Breathing Apparatus

January 29, 2026

I. PURPOSE

The purpose of this IFB is to establish a contract for the provision of Self-Contained

Breathing Apparatus (SCBA) to Jefferson County Emergency Services. Jefferson County

Emergency Services was approved federal funds through the Assistance to Firefighters

Grant (AFG) with an approved budget of $273,860.00.

II. SCOPE OF SERVICES

A. Must meet Design and Materials as covered by NFPA 1981.

B. All exceptions for alternative bids shall be attached to the bid.

III. BID

This section must contain confirmation of all terms and conditions of the IFB, and all other

required documents noted in the appendices. At a minimum, the proposal shall include

the following:

A. Response to Specifications listed on Appendix A

B. Fully executed Non-Collusion Certificate – Appendix B

C. Insurance Checklist – Appendix C

D. Bid Pricing – Appendix D

IV. BID SUBMITTAL REQUIREMENTS

A. Offerors shall submit one (1) original and four (4) copies by 2:00 p.m. on

Thursday, February 26, 2026. Bids shall be clearly labeled. Facsimile or

emailed submission of bids are not acceptable, and any such bids shall not be

considered.

Delivery to:

Jefferson County Commission

c/o Emergency Services

IFB 2025-715-03 Breathing Apparatus

419 Sixteen Avenue

Ranson, WV 25438

B. Offerors choosing to submit bids via US Mail of UPS/FedEx should allow

at least an additional twenty-four (24) hours in the delivery process to

ensure bids are received on time.

C. LATE RESPONSES WILL NOT BE ACCEPTED UNDER ANY

CONDITIONS.

Page 1

Jefferson County Commission

IFB #2025-715-03-Breathing Apparatus

January 29, 2026

V. SELECTION PROCESS

This solicitation is issued pursuant to the implementation of Jefferson County’s Purchasing

Policy. The Commission shall not be liable for any costs not included in the bid, not

subsequently contracted for, or incurred in connection with the preparation of your bid.

The County will evaluate responses to this IFB and select the Offeror judged to be most

qualified.

Bids will be evaluated based on the following criteria:

1. Price (Cost) – The total bid price, including any options or contingencies.

2. Compliance with Specifications – How well the proposed Self-Contained Breathing

Apparatus (SCBA) meets the required technical and safety specifications.

3. Vendor Qualifications and Experience – The vendor’s experience supplying similar

SCBA, references, and reputation.

4. Delivery Timeframe – Ability to meet required delivery schedules.

5. Warranty and Service Support – Coverage, terms, and responsiveness of warranty

and post-sale support.

VI. BIDS AND AWARD SCHEDULE

Bids received prior to the deadline will be treated as confidential, until receipt of all bids

and opening of the same. Bids received after the deadline will not be considered in the

evaluation process and will be returned unopened.

It is expected that the contract award will be made within thirty (30) business days after

the opening of the bids. The contract will be awarded to the Offeror whose bid, conforming

to this request will be the most advantageous to Jefferson County.

Bids must give the full name and address of the Offeror and the person signing the

proposal shall indicate his or her title and/or authority to bind the firm in a contract. Bids

may not be altered or amended after they are opened.

The approval or disapproval of the Offeror’s bid will be based on the Offeror’s response

to this request and its record of past performance. Offerors should not assume that

Jefferson County possesses prior knowledge of their qualifications or capabilities. The

County reserves the right to request clarification of submitted information and to request

additional information from one or more Offerors as deemed necessary.

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Commodity Codes

• NAICS 339113Surgical Appliance and Supplies Manufacturing

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