Project Information

Bid Title

Request for Proposal, FS Milk Supply 2026-27

Issuing Agency

Pocatello/Chubbuck School District #25

Location

Idaho

Published Date

Mar 17, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposal, FS Milk Supply 2026-27

Proposals Due: April 9, 2026 4:00 PM

Bid Opening: April 10, 2026 10:30 AM

Attachment Preview

Administration Offices

3115 Pole Line Road

Pocatello, Idaho

REQUEST FOR PROPOSAL

SPECIFICATIONS

MILK SUPPLY

2026-2027

BIDS WITH CONDITIONS WILL NOT BE ACCEPTED

Proposals Due:

April 9, 2026

4:00 PM

Bid Opening:

April 10, 2026

10:30 AM

2026-2027 Food Service Milk Supply

Bid Proposal, Page 1

REQUEST FOR PROPOSAL

FOOD SERVICE

MILK SUPPLY 2026-2027

Proposals for Food Service, Milk Supply Items for the 2026-2027 school year will be received by a

representative of the Board of Trustees of Pocatello/Chubbuck School District No.25, Bannock County,

Idaho, at 3115 Pole Line Road, Pocatello, Idaho 83201, until 10:30 AM on April 10, 2026.

Bids not delivered by vendors at the time of bid opening must be received in mail no later than 4:00 PM

on April 9, 2026, the day before the bid opening.

Specifications or additional details, (including bid forms), may be secured at 3115 Pole Line Road,

Pocatello, Idaho, 83201. All bids must be on the forms furnished, all blank spaces filled in, and signed with

the name and address of the Bidder. No unqualified bids will be read.

The Board of Trustees reserves the right to reject any or all bids or to waive any informalities, or to accept

the bid or bids deemed best for Pocatello/Chubbuck School District No. 25, Bannock County, Pocatello,

Idaho.

Renae Johnson, Clerk

Pocatello/Chubbuck School District No. 25

To be published on the dates of:

March 17, 2026

March 24, 2026

IDAHO STATE JOURNAL

2026-2027 Food Service Milk Supply

Bid Proposal, Page 2

GENERAL CONDITIONS

CONDITIONS OF CONTRACT:

Notices, conditions and specifications issued incident to the proposal to purchase milk supply, described

herein, together with the purchase policies of Pocatello/Chubbuck School District No. 25, are on file for

examination in the Office of the Director of Business Operations, shall form a part of the contract

conditions.

NATURE OF CONTRACT:

Specifications are technical for purposes of establishing high standards of line item material purchasing.

Bidders shall indicate the manufacturer's brand names where specified in their proposals. All items bid

or under contract stipulate there is no guarantee, promise or commitment to any quantity estimated or

service to be rendered other than materials, supplies, equipment or labor authorized by direct orders.

Contracts for purchase will be put into effect by means of a purchase order executed by the Director of

Business Operations after tabulations are compiled and approval is made by the Board of Trustees.

Contracts will be for the period July 1, 2026 through June 30, 2027. Summer delivery will be required

for the summer lunch program.

The bidder who is awarded the bid may, at his option, subcontract to other suppliers as he deems

necessary. All billing for all products awarded by this bid must be a single monthly billing from the bidder

who is awarded the bid. The successful bidder will be responsible for all actions of his subcontractor.

The Buy American provision was added to the National School Lunch Act (NSLA) by Section 104(d) of the

William F. Goodling Child Nutrition Reauthorization Act of 1998 (Public Law 105-336). Section 12(n) to

the NSLA (42 USC 1760(n)), requiring school food authorities (SFAs) to purchase, to the maximum extent

practicable, domestic commodity or product.

The Buy American provision (7 CFR Part 210.21(d)) is one of the procurement standards SFAs must comply

with when purchasing commercial food products served in the school meals programs.

Where domestic products subject to the Buy American Provisions are awarded but the awarded bidder

seeks to supply non-domestic product, the vendor must seek preauthorization from Pocatello/Chubbuck

School District No. 25 Food Services for such items, including an explanation supporting the change of

product. The District reserves the right to research all such requires and approve or refuse the

application for alternative products, and to seek Provision-compliant supply otherwise. Awarded

bidders who fail to perform under the supply agreement as stipulated under Buy American

requirements, shall be considered in default of the agreement and subject to penalties under default

rules as specified herein.

2026-2027 Food Service Milk Supply

Bid Proposal, Page 3

QUALITY OF MATERIALS:

It is specifically understood that products offered at the time of bidding shall be equal to State and Federal

Lunch requirements. Substitutions or major alterations must be indicated upon the proposal sheet at the

time of bid submission.

All pricing will be priced to the unit of measurement specified herein or the bid will not be considered.

SAMPLES must be submitted with the name of Company origin and/or Broker/Manufacturer origin

clearly marked on all samples for proper consideration. For best consideration, samples should be

submitted by April 3, 2026.

DISTRICT REPRESENTATIVE:

Refer all questions to Heather Canfield, Food Service Coordinator/Purchaser at (208) 235-3256 or e-mail

at: canfiehe@sd25.us. Contact with other district staff, Board of Trustees, or Administration will be by

written permission only.

RESPONSIBILITY OF VENDOR:

Vendor must supply references as to service provided other institutions or must have a satisfactory

record as a previous supplier to Pocatello/Chubbuck School District No. 25.

Each contractor shall be responsible for the delivery of materials of such quality and in quantities as is

specified. The bidder shall submit his bid on the proposal form furnished and shall plainly mark on the

envelope:

"BID – MILK SUPPLY”

TO BE OPENED ON APRIL 10, 2026 AT 10:30 AM

Bids not delivered by Vendors at time of bid opening must be received by mail or in office no later than

4:00 PM on April 9, 2026, the last working day before the bid opening to ensure receipt prior to formal

bid opening.

VENDOR MUST HAVE A REFRIGERATED WAREHOUSE FACILITY WITHIN A FIFTEEN (15) MILE RADIUS OF

POCATELLO. THIS WILL BE NECESSARY TO PROVIDE EMERGENCY DELIVERIES TO SCHOOLS, REPLACE

SPOILAGE, AND MAKE UP SHORTAGES.

The vendor shall be responsible for net revenues lost due to the inability to serve or sell milk that does

not meet Idaho Environmental Health or Weights and Measures specifications for quality,

wholesomeness, weight, or measure which results in meals and are non-reimbursable and cannot be

claimed for federal reimbursement or sold as ala carte. As an option, the vendor may replace the defective

milk with milk that meets the State Standards before meal service begins so revenues are not lost to the

Child Nutrition Program.

CONDITIONAL BIDS OR BIDS WITH STIPULATIONS WILL NOT BE ACCEPTED.

2026-2027 Food Service Milk Supply

Bid Proposal, Page 4

DELIVERY and APPROXIMATE MILK CONSUMPTION

The vendor shall be responsible for the delivery to the schools of the products of such quality and in

quantities as specified.

Approximate DAILY Usage of Half Pints:

SCHOOL NAME

FAT FREE FLAVORED

MILK

Century High School

Highland High School

Pocatello High School

New Horizon Center

Alameda Middle School

Franklin Middle School

Hawthorne Middle School

Irving Middle School

CHOC

338

504

293

50

315

346

259

329

STRBRY

315

540

225

72

203

216

288

346

Sub-total (Secondary)

2432

2204

Chubbuck Elementary

Edahow Elementary

Ellis Elementary

Gate City Elementary

Greenacres Elementary

Indian Hills Elementary

Jefferson Elementary

Lewis&Clark Elementary

Lincoln Head Start

Syringa Elementary

Tendoy Elementary

Tyhee Elementary

Wilcox Elementary

Central Kitchen

-

School Year

Subtotal

(Elementary & CK)

259

113

621

180

225

270

345

338

0

270

176

293

680

27

3795

270

72

540

162

135

270

216

338

0

315

144

270

518

45

3295

WHITE/ 1% WHITE/ FF

63

14

86

23

45

9

13

4

203

11

173

14

97

8

133

11

813

93

32

5

23

1

95

25

23

14

45

9

113

32

59

11

68

27

349

16

45

23

45

23

72

5

101

36

20

3

1088

229

SCHOOL

TOTALS

403

631

313

77

472

468

379

481

3223

302

116

700

207

234

414

351

432

365

360

227

359

736

95

4898

Total---school year

6227

5499

1901

321

8121

Central Kitchen - Summer

2200

0

500

0

2700

Delivery will be accepted on an “as needed” basis, according to orders placed by the School Food Service

Purchaser. No drop shipments will be accepted. All proposals must include the F.O.B. cost of the

transportation to the Pocatello/Chubbuck School District No. 25 locations, Pocatello, Idaho.

PAYMENTS:

2026-2027 Food Service Milk Supply

Bid Proposal, Page 5

Commodity Codes

• NAICS 311511Fluid Milk Manufacturing

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