Project Information

Bid Title

Beach Concession Bid 2026

Issuing Agency

Town of North Kingstown

Location

Rhode Island

Published Date

Dec 1, 2025

Closing Date

Jan 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

Beach Concession Bid 2026

Original Source

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Bid Documents

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Project Description

Bid Number:	Beach Concession Bid 2026
Bid Title:	Beach Concession Bid 2026
Category:	Purchasing
Status:	Open

Description: Please See Related documents Pre Bid Meeting at 10 Beach Street 12/12/2025 Publication Date/Time: 12/1/2025 12:15 PM Closing Date/Time: 1/7/2026 10:00 AM Pre-bid Meeting: 12/12/2025 Related Documents: Beach Concession Bid 2026

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TOWN OF

NORTH KINGSTOWN, RHODE ISLAND

100 FAIRWAY DRIVE

NORTH KINGSTOWN, RI 02852-6202

PHONE: (401) 294-3331

FAX: (401) 583-7145

www.northkingstownri.gov

INVITATION FOR BIDS

TOWN OF NORTH KINGSTOWN –PARKS AND RECREATION

Recreation Department

Town Beach Concession Stand Concessionaire

10 Beach Street, North Kingstown, RI 02852

*Sealed proposals for the above will be accepted in the Office of Purchasing/Finance, Town of North

Kingstown Municipal Offices, 100 Fairway Drive, North Kingstown, RI 02852, until Wednesday

January 7, 2026, 10:00 am and will then be publicly opened read aloud. The Municipal Offices are opened

8:30am – 4:30pm, Monday through Friday. Please plan accordingly.

NO BIDS WILL BE ACCEPTED AFTER THE Wednesday January 7, 2026

10:00AM DEADLINE.

Recommended Pre-bid meeting: Friday 10 am December 12,2025 @ NK Beach Concessions

10 Beach Street North Kingstown, RI

All questions are to be submitted in writing via email to: Tim McDavitt, Purchasing/Finance

tmcdavitt@northkingstownri.gov, NO LATER than Friday December 19, 2025 at 4:00pm in order to post

any necessary Addendum in a timely manner.

IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDERS TO MONITOR THE TOWN

AND/OR STATE OF RHODE ISLAND PURCHASING AND/OR BIDNETDIRECT.COM

WEBSITES FOR ANY SUBSEQUENT BID ADDENDUM. NO ADDENDA WILL BE ISSUED

OR POSTED WITHIN FORTY-EIGHT (48) HOURS OF THE BID SUBMISSION DEADLINE.

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award shall

be made on the basis of the lowest evaluated or responsive bid price.

A certificate of Insurance showing $1 million General Liability and $1 million Any Auto, with the Town

being named as an additional insured, Worker’s Compensation, with a waiver of subrogation will be

required of the successful bidder.

The Town of North Kingstown reserves the right to reject any or all proposals or parts thereof; to waive

any formality in same, or accept any proposal deemed to be in the best interest of the Town.

The Town of North Kingstown will provide interpreters for the hearing impaired at any pre-bid or bid

opening, provided a request is received three (3) days prior to said meeting by calling 294- 3331, ext.

142.

*PLEASE SUBMIT AN ORIGINAL AND ONE (1) ELECTRONIC COPY (Thumb Drive).

SELECTION CRITERIA

• Will be based on Scope of Work and requirements of bid submission provided. This will be

Detailed in the specifications section of Bid.

• W9-Will be required

TOWN OF NORTH KINGSTOWN, RHODE ISLAND

INFORMATION FOR BIDDERS

ARTICLE 1. RECEIPT AND OPENING OF BIDS

Sealed bids must be submitted in SEALED ENVELOPES, addressed to the Town of North

Kingstown Municipal Office Building, ATTN: Purchasing/Finance, 100 Fairway Drive, North

Kingstown, Rhode Island 02852, and clearly marked with the name of the item bid, and the date and

time of opening. The Purchasing Agent will accept bids up to the specified time as noted on the Invitation

to Bid/Request for Proposal, and publicly opened and read aloud at the specified time..

Proposals submitted for a specified item must not be combined under the same cover with any

other bid item.

It is the bidder’s responsibility to see that their bid is delivered within the time and at the place

prescribed. Proposals received prior to the time of opening will be date/time stamped and securely kept

unopened. No responsibility will attach to any officer or person for the premature opening of a proposal

not properly addressed and identified.

Bids may be withdrawn personally or by written request at any time prior to the time specified

for the opening. Bids may be modified in the same manner. Negligence on the part of the bidder in

preparing the bid confers no right of withdrawal or modifications to bid after such bid has been opened.

Any bid received after the time and date specified shall not be considered, by messenger or by

mail, even if it is determined by the Town that such non-arrival before the time set for opening was due

solely to delay in the mails for which the bidder is not responsible. Conditional or qualified bids will not

be accepted.

ARTICLE 2.PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must

be filled in, in ink or typewritten, both in words and figures. Erasures or other changes must be explained

or noted over the signature of the bidder.

Each bid must be submitted in sealed envelopes, clearly labeled, so as to guard against

opening prior to the time set, therefore.

The Town may consider any bid not prepared and submitted in accordance with the

provisions hereof and reserves the right to reject any or all proposals in whole or in part, toward any

item, group of items, or total bid; to waive any technical defect or formality in same, or to accept any

proposal deemed to be in the best interest of the Town.

ARTICLE 3. TELEGRAPHIC MODIFICATION

Telephonic, telegraphic, or oral bids, amendments or withdrawals will not be accepted.

ARTICLE 4. WITHDRAWAL OF BIDS

Bids may be withdrawn personally or by written request at any time prior to the time

specified for the opening. Bids may be modified in the same manner. Negligence on the part of the

bidder in preparing the bid confers no right of withdrawal or modifications to bid after such bid has

been opened.

ARTICLE 5. QUALIFICATIONS OF THE BIDDER

The Town reserves the right to request each bidder to present evidence that they are normally

engaged in purveying the type of product, service, or equipment bid on. No bid shall be considered from

bidders who are unable to show that they are normally engaged in purveying the type of product or

equipment specified in the bid proposal.

To receive full consideration, the bidder must submit literature and necessary details, when

applicable, on the material or service he proposes to furnish in order that the Town may have full

information available when analyzing the proposals.

ARTICLE 6. OBLIGATIONS OF THE BIDDER

It is the responsibility of the bidder to have inspected the Specifications and Contract Documents

(including all addenda) which have been posted on the Town of North Kingstown, State of Rhode Island

Purchasing websites and Bidnetdirect.com. The failure or omission of any bidder to receive or examine

any form, instrument, document or to inspect any item specified as a Trade-in shall (if applicable) in no

way relieve any bidder from any obligation in respect to their bid.

When applicable, each bidder must inform themselves fully of the conditions relating to the

construction of the project and the employment of labor thereon. Failure to do so will not relieve a

successful bidder of their obligation to furnish all material and labor necessary to carry out the provisions

of their contract. Insofar as possible the contractor, in carrying out the work, must employ such methods

or means as will not cause any interruption of or interference with the work of any other contractor.

Any exceptions or deviations from the provisions contained in this specification must be explained

in detail and attached to proposal. If such deviations do not depart from the intent of this notice and are in

the best interest of the Town, the proposal will receive careful consideration.

ARTICLE 7. BID SECURITY IS TO BE 5% OF THE CONTRACT PRICE. (N/A)

ARTICLE 8. “OR EQUAL” BIDDING

The Town intends to permit liberal scope in bidding and specifically does not intend to limit bidding

to any make or model. Whenever a material, article or piece of equipment is identified by reference to

manufacturers' or vendors' names, trade names, catalogue numbers, etc., it is intended merely to establish

a standard; and any proposed material, article, or equipment of other manufacturers and vendors which

will perform adequately the duties imposed by the general design will be considered equally acceptable

provided it is in the opinion of the Town to be of equal substance and function.

ARTICLE 9. PRICES

Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form. In the

event that there is a discrepancy between unit prices and the extended totals, the unit prices shall govern.

In the event that there is a discrepancy between the price written in words and written in figures, the prices

written in words shall govern.

The prices in this bid shall be irrevocable for ninety (90) days, or until the bid is awarded by the

Town Council. After award by the Town Council, said prices shall then remain firm for the duration of

the Contract.

In the event a column headed “Vendor’s Offering” is provided in the bid proposal, enter your

offering, compliance, or non-compliance in each space. DO NOT enter dollar amounts.

ARTICLE 10. TAX EXEMPTIONS

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General Laws

of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from payment of Federal

Excise Taxes. The prices bid must be exclusive of taxes and will be so construed. Exemption certificates

will be completed as required by the successful bidder.

ARTICLE 11. DELIVERY

Delivery shall be F.O.B. North Kingstown, Rhode Island or as specified on the Bid Proposal Form.

ARTICLE 12. CONTRACT PERIOD AND TERM OF AGREEMENT (When Applicable to Bid)

The contract period is found in the Standard Form of Agreement. If financially advantageous to

the Town of North Kingstown, these contracts may be renewed or extended, from time to time, when

agreed to, in writing, by both parties.

ARTICLE 13. LABOR REGULATIONS (When Applicable to Bid)

The following paragraphs regarding nondiscrimination in employment shall be included and become part

of these specifications:

a.

Contractors shall comply with the provisions of the General Laws of

Rhode Island and attention is called to Title 37, Chapter 13, Section 1-16,

relative to the payment of wages, obligations, and charges by Contractors

on public works projects.

b.

Non-resident Contractors are subject to Section 44-1-6 of the Rhode

Island General Laws, as amended. (OUT OF STATE CONTRACTORS.)

c.

The successful bidder will be required to comply with the Davis-Bacon

Act (40USC 2 to a-7) as supplemented by Department of Labor

regulations (29CFR Part 5).

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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