Project Information

Bid Title

BID NOTICE: Father Daughter Date Night 2026 Catered Meal

Issuing Agency

City of Cookeville

Location

Tennessee

Published Date

Oct 22, 2025

Closing Date

Nov 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	BID NOTICE: Father Daughter Date Night 2026 Catered Meal
Category:	Leisure Services
Status:	Open
Bid Recipient:	City of Cookeville Department of Leisure Services

Description: BID NOTICE October 24, 2025 The City of Cookeville is accepting bids for a full-catered meal and service for the Father Daughter Date Night 2026 on Friday, February 20th, Saturday, February 21st, Thursday, February 26th, Friday, February 27th and Saturday, February 28th at the Leslie Towne Center. Sealed bids will be accepted until Monday, November 10th, 2025 at 10:00 a.m. at the Leisure Services administrative office located at 10 East Broad Street, Cookeville, TN.  38501. Bids must be in a sealed envelope clearly marked “Father Daughter 2026 Food Bid”. The City of Cookeville reserves the right to accept or reject any or all bids. Publication Date/Time: 10/22/2025 12:00 AM Closing Date/Time: 11/10/2025 10:00 AM Contact Person: P.O. Box 998 Cookeville, TN 38503-0998 10 E Broad Street www.cookeville-tn.gov Phone: 931-520-4386 Business Hours: Mon-Fri 8:00 a.m.-4:30 p.m Qualifications: Caterer Qualifications: Caterer must have at least five years’ experience in large event catering. Caterer must provide three to five examples of catering meals for other similar size events. Catering staff must wear professional attire, preferably black slacks and either white or black collared shirt. Miscellaneous: Bid Specifications: Buffet style meal with four separate buffet lines. Salad and dessert will be preset on the table. Two drink stations that Leisure Services personnel will staff. Caterer to provide all dishes and flatware. Leisure Services staff will provide tables, chairs and table linens. Note: This event is host to 350 people each evening. Guests begin arriving at 5:45pm and the buffet will begin at 6:30pm. Food and Drink (Qty per night) Fresh Greens Salad with Ranch Dressing (Individual serving) 350 Ham (4 oz serving) 350 Grilled Chicken Breast (4 oz serving) 350 Breaded Chicken Nuggets (4 oz serving) 350 Mashed Potatoes (6 oz serving) 350 Green Beans (6 oz serving) 350 Fresh Baked Rolls/Butter (2 each) 350 Slice of Cheesecake 175 Slice of Chocolate Cake 175 Decaffeinated Unsweet Tea/Lemon (gallon) 20 Decaffeinated Sweet Tea/Lemon 20 Lemonade (gallon) 40 Water (gallon) 40 Salad Plate 350 Clear Plastic Plates for Dessert 350 White China Dinner Plate 350 Flatware wrapped in linen napkin (3 place setting-non-plastic) 375 Table linen and skirt the buffet and drink tables 4 of each Stainless Steel Chaffers with Sterno Burners 20 Minimum servers 8 Minimum Kitchen Staff 2 Ice (5 lb bag) 20 Condiments for tables (sweeteners, salt and pepper) 50 Ketchup/Honey Mustard 175 of each Chocolate Fountain Description: (2) 27” Chocolate Fountains Up to 25 lbs. Milk Chocolate 5 Dipping Items (Bite Size Brownie, Honey Pretzels, Nutter Butters, Strawberries, Rice Krispie Treats) 6” Clear Plastic Plates White Cocktail Napkins Skewers Table Cover and Skirt Related Documents: BID NOTICE Father Daughter Date Night 2026 Catered Meal

Commodity Codes

• NAICS 722320Caterers

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