Project Information

Bid Title

Compensation Study & Analysis for Fort Morgan Police Department

Issuing Agency

Fort Morgan

Location

Colorado

Published Date

Nov 10, 2025

Closing Date

Nov 28, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Compensation Study & Analysis for Fort Morgan Police Department
Category:	Professional Services
Status:	Open

Description: The City of Fort Morgan is requesting proposals from qualified individuals or organizations for Compensation Study and Analysis Consulting Services, as defined under the Scope of Services section contained herein. Proposals must be received c/o Director of HR & Risk Management, no later than 5:00 p.m. MDT (our clock) on November 28, 2025. If proposal is to be delivered via private courier, such as FedEx, UPS, etc. it must be submitted in a sealed envelope marked "Request for Proposal/City of Fort Morgan Compensation Study & Analysis Consulting Services" sent to: 110 Main Street, Fort Morgan, CO 80701 If proposal is to be mailed via USPS, it must be mailed in a sealed envelope marked "Request for Proposal/City of Fort Morgan Compensation Study & Analysis Consulting Services" sent to: PO BOX 100, Fort Morgan, CO 80701 If proposal is to be emailed, it is to be sent to: For security reasons, you must enable JavaScript to view this E-mail address. Proposals received after the published date and time will not be considered.  It is the sold responsibility of the Firm to ensure that their proposal is received on time.  The City is not responsible for delays, which may occur by the United States Postal Service, or any other means of delivery used by the Firm. If a Firm finds a discrepancy or omission from the Request for Proposal ("RFP"), or should require additional clarification of any part thereof, a written request for interpretation may be submitted.  Any interpretation of, or change made to the RFP will be made by written addendum to each Firm, and shall become part of the request for any contract awarded. Each Firm, by submission of its signed proposal, agrees to be bound by each and every term and condition contained in the RFP. A copy of this Request for Proposal may be downloaded at www.cityoffortmorgan.com .  Questions regarding this proposal should be sent in writing to the following by no later than 12:00 p.m.  November 26, 2025: Jennifer Cuckow, Director of HR & Risk Management, City of Fort Morgan, PO Box 100, Fort Morgan, CO, 80701, For security reasons, you must enable JavaScript to view this E-mail address. .  (970) 542-3975. Publication Date/Time: 11/10/2025 5:07 PM Closing Date/Time: 11/28/2025 5:00 PM Contact Person: Jennifer Cuckow, Director of HR & Risk Management jennifer.cuckow@cityoffortmorgan.com (970) 542-3975 Plan & Spec Available: Please review the Request for Proposals in the Related Documents section below. Business Hours: Monday - Friday, 8 AM to 5 PM Special Requirements: Proposals must be properly signed, and any bid addendums acknowledged, by an authorized representative of the company with the legal capacity to bind the company to the contractual agreement. In addition, the authorized representative's signature of the Proposal assures the company's understanding of the City's Procurement Policy. Only Proposals properly received will be accepted. Miscellaneous: The City's Procurement Policy is available for review in the Municipal Code, Chapter 4, Article 6, Procurement and Contract Program. The link to this policy can be found on the city's website and in the description above. Related Documents: Request for Proposal Compensation Study and Analysis for Fort Morgan Police Department

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REQUEST FOR PROPOSALS

For

Compensation Study & Analysis for Fort Morgan Police Department

Proposals Due:

November 28th at 5:00 PM MDT

Jennifer Cuckow

Director of Human Resources & Risk Management

HUMAN RESOURCES

P.O. BOX 100

FORT MORGAN, COLORADO 80701

(970) 542-3975

Request for Proposal to Provide Compensation Study &

Analysis Consulting Services to the City of Fort Morgan

Introduction and Instructions

The City of Fort Morgan is requesting proposals from qualified individuals or organizations (hereinafter

referred to as “Firm”) for compensation study and analysis consulting services, as defined under the

Scope of Services section contained herein.

Proposals must be received c/o Director of HR & Risk Management, no later than 5:00 p.m. MDT (our

clock) on November 28, 2025.

• If proposal is to be delivered via private courier, such as FedEx, UPS, etc. it must be submitted

in a sealed envelope marked “Request for Proposal/City of Fort Morgan Compensation

Study & Analysis Consulting Services” sent to: 110 Main Street, Fort Morgan, CO 80701

• If proposal is to be mailed via USPS, it must be mailed in a sealed envelope marked “Request

for Proposal/City of Fort Morgan Compensation Study & Analysis Consulting Services”

sent to: PO BOX 100, Fort Morgan, CO 80701

• If proposal is to be emailed, it is to be sent to: cfm.bids@cityoffortmorgan.com

Proposals received after the published date and time will not be considered. It is the sole responsibility of

the Firm to ensure that their proposal is received on time. The City is not responsible for delays, which

may occur by the United States Postal Service, or any other means of delivery used by the Firm.

If a Firm finds a discrepancy or omission from the Request for Proposal (“RFP”), or should require

additional clarification of any part thereof, a written request for interpretation may be submitted. Any

interpretation of, or change made to the RFP will be made by written addendum to each Firm, and shall

become part of the request for any contract awarded.

Each Firm, by submission of its signed proposal, agrees to be bound by each and every term and

condition contained in this RFP.

A copy of this Request for Proposal may be downloaded at www.cityoffortmorgan.com. Questions

regarding this proposal should be sent in writing to the following by no later than 12:00 p.m. November

26, 2025:

Jennifer Cuckow, Director of HR & Risk Management

City of Fort Morgan

PO Box 100

Fort Morgan, CO 80701

Jennifer.cuckow@cityoffortmorgan.com

(970) 542-3975

City of Fort Morgan Compensation Study & Analysis RFP

Background

The City of Fort Morgan, a home rule charter city, operates under the Council-Manager form of

government. Under this system, the Council establishes the policies under which the City operates and has

appointed a trained and experienced City Manager to administer the affairs of the City.

The City currently has an employee base of approximately 170 full-time employees, 35 part-time and 70

seasonal hourly employees. The City currently has a pay grade system with twenty-two pay grades for

employees.

The City has the following departments: Water Treatment Plant, Wastewater Treatment Plant, Water

Distribution, Gas, Light & Power, Streets, Sanitation, Building, Building Maintenance, Planning & Zoning,

Human Resources & Risk Management, Library & Museum, Recreation, Parks, Cemetery, Golf, City

Clerk, Court, Information Technology, GIS, Finance, Utility Billing, Inventory Control, Economic

Development, Fire and Police. Several departments have administrative support personnel who perform

varying degrees of responsibilities within the division.

Request for Services

The City of Fort Morgan is seeking proposals from qualified companies to evaluate the Fort Morgan Police

Department current structure and recommend updates to the job classification and total compensation

system based on a market analysis. The job classification and compensation study will provide options for

a classification and total compensation plan, including an implementation strategy, which will achieve the

following objectives:

• Ensure fair and equitable compensation relationships with the organization.

• Maintain pay equity compliance.

• Ensure competitiveness with the external market.

• Salary range for each pay/grade within the department, to include the plan to increase within the

pay range (i.e.: step plan, merit, ect.)

• Length to reach maximum pay with in each pay/grade.

• Enable easy maintenance by the City staff post implementation.

The City has job descriptions for each position and they will be provided when the RFP is awarded. In

preparation for this study, the City has reviewed and updated all job descriptions. The City will provide any

additional information that may be required by the firm for evaluation.

Scope of Services

The proposal must include at a minimum the following services:

A. Review current job descriptions and position evaluation system and recommend revisions

(ensuring compliance with state and federal requirements).

B. Evaluate exempt and nonexempt status for each position and provide recommended changes

along with written documentation and rationale used to make that determination.

C. Evaluate responsibilities, duties, qualifications, working conditions, physical requirements, and

all other considerations for each position to determine its job value and make recommendations

for revisions to ensure compliance with Americans with Disabilities Act and other state and

federal requirements.

D. Develop principles of comparability to external labor markets including public, private and

market/comparable cities and perform job evaluation and wage/labor market comparability

study.

City of Fort Morgan Compensation Study & Analysis RFP

E. Provide options and recommendations for a classification and total compensation plan,

including feasibility of implementation that takes into consideration budget constraints.

F. Propose a project timeline and an itemized fee schedule for this work, based on measurable

contract milestones and written deliverables.

Deliverables

To meet the needs of the City the firm should provide the following deliverables:

Job Classification and Compensation Plan

• Detail the appropriate number of pay ranges and the weight given to internal equity and external

market comparisons.

• Recommend pay grade adjustments and/or reassignment of positions to appropriate pay grades as

needed based on market analysis.

• Test and verify ranking structure of positions.

• Integrate job evaluation rankings and market comparisons into the recommended pay levels.

• Integrate employees’ perceived value and monetary value of employee benefits into overall design

of compensation plan.

Presentation of Findings and Communications Plan

• Present findings and recommendations to project team and other staff as designated.

• Detail a launch plan to include, at a minimum, an employee kick-off meeting, communications

with managers, supervisors and employees during the study, and during implementation.

• Submit a final report with an executive summary of project results and the approved

recommendations by the project team. This report will be used by the Director of Human

Resources & Risk Management, City Manager and Chief of Police to make recommendations to

the City Council.

Implementation and Sustainability

• Recommend the best approach to coordinate the recommended pay plan with the current pay

plan, including an implementation timeline that considers the City’s budget constraints.

• Recommend policies, guidelines and procedures for administration, including how the plan can

be adjusted for cost of living and how employees advance through salary ranges.

• Provide training and tools, resources and documentation for City staff to maintain the system

independently post-implementation.

• Determine the validity for requests for reclassification and/or compensation changes outside of

the routine review process.

Pay Equity Report

Provide a completed pay equity report that meets the requirements of Equal Pay for Equal Work Act,

including an explanation of the new compensation system and methodology and how the plan satisfies pay

equity compliance.

Timeline

Issue request for proposal

November 3, 2025

Proposal Deadline

November 28 at 5:00pm MDT

City of Fort Morgan Compensation Study & Analysis RFP

Award consulting services

December 17, 2025

Proposal Details

Proposals must be typewritten. Emphasis should be on completeness and clarity of content; do not include

any promotional material. It is the responsibility of all proposers to examine the entire RFP package and

seek clarification of any item or requirement before submitting the proposal. The City may request a firm

to participate in an oral interview after the initial evaluation process to clarify information or inform the

City with system features prior to final selection.

Rights of Review

The City reserves the right without prejudice to reject any or all proposals or to request additional

information from any and all companies submitting proposals. This RFP shall not commit the City to engage

any firm for the services described in this RFP.

Confidential Material

All materials submitted in response to this RFP ultimately become public record, subject to inspections. All

confidential materials should clearly be identified with the words “Confidential Disclosure” to be placed in

a separate file and will be protected by the Colorado Uniform Trade Secrets Act.

Specifications

Bidders are requested to present the following information:

1. Provide name and contact information.

2. Location of the office(s) from which the work is to be done and number of professional staff

employed at that office.

3. Detail the scope of services your firm would offer and how your firm would accomplish the work

described.

4. Provide a brief overview of your firm and how it differs from your competitors.

5. Provide the name and contact information of the primary contact, as well as other key consulting

staff who will be assigned to our account. Describe their relevant work experience, credentials,

and the role they will play on our account.

6. Outline your ability to provide expertise and experience in the areas of compensation plan

analysis and design, especially for local government entities.

7. Description of the approach and plan for performing services outlined in the Scope of Work (see

above), including:

a. Statement of Methods and Procedures – a detailed description of the plan for

accomplishing the work including: approach, methodology and procedures

used to gather the data analysis findings and develop recommendations. If the

consultant has a pre-designed system, provide a description of the job analysis

or compensation methodology.

b. Content of Work Product – describe how the work product will be presented upon

completion. Provide a sample of how information will be presented or a copy of

previously completed similar study. Include information that the City will be

expected to provide to enable the work to commence.

c. Work Schedule – provide a timeline indicating the status/completion dates and indicate

key tasks/milestones for implementation of the proposed plan.

8. Provide at least three references of equivalent clients (similar employee size, industry

(government), and complexity). Include the contact name, address, phone number, email, and

the number of years you have provided consulting services to this client.

City of Fort Morgan Compensation Study & Analysis RFP

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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