Project Information

Bid Title

RFQ: FEMA Consulting Services

Issuing Agency

Carrboro OWASA (Water and Sewer Authority)

Location

North Carolina

Published Date

Dec 22, 2025

Closing Date

Dec 29, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Opportunity:	RFQ: FEMA Consulting Services
Pre-Bid Meeting:	N/A
Closing Date/Time:	2:00 p.m., Monday, December 29, 2025
Contact:	David Moore
Download:	RFQ 26-008 FEMA CONSULTING SERVICES
Award Information:

Attachment Preview

Orange Water and Sewer Authority

Our community’s trusted partner for clean water and environmental protection.

RFQ NO. 26-008

REQUEST FOR QUOTES

FOR

FEMA CONSULTING SERVICES

Date Issued: December 19, 2025

Table of Contents

NOTIFICATION ..........................................................................................................................................................1

1 NOTICE OF REQUEST FOR QUOTES................................................................................................................1

2 SCOPE OF WORK .................................................................................................................................................1

3 FIRM INSTRUCTIONS..........................................................................................................................................1

Responsiveness ....................................................................................................................................................... 2

Evaluation ............................................................................................................................................................... 2

4 SELECTION PROCESS FEMA CONSULTING SERVICES,..............................................................................2

5 GENERAL CONDITIONS .....................................................................................................................................3

5.1 Proprietary Information .............................................................................................................................................. 3

5.2 Withdrawal of Quotes ................................................................................................................................................ 4

5.3 Acceptance of Terms and Conditions...................................................................................................................... 4

5.4 False, Incomplete or Unresponsive Statements ....................................................................................................... 4

5.5 Minority Business Participation .............................................................................................................................. 4

5.6 Insurance ................................................................................................................................................................. 4

Attachment A--------------Scope of Work

Attachment B--------------E-Verify Affadavit

Attachment C--------------Certificate Regarding Conflict of Interest

Attachment D--------------Iran Divestment Act

Attachment E--------------Companies Boycotting Israel Divestment Act Form

Attachment F--------------Non-Collusion Affadavit

Attachment G--------------Debarment and Suspension

Attachment H--------------FEMA Clauses

NOTIFICATION

REQUEST FOR QUOTES

SOLICITATION NO. 26-008

FOR

FEMA CONSULTING SERVICES

1 NOTICE OF REQUEST FOR QUOTES

The purpose of this Request for Quote is to secure the services of a qualified consultant (individual

or firm) to provide FEMA Public Assistance consulting and emergency recovery support

services. The consultant will assist OWASA with preparing, submitting, tracking, and managing

FEMA disaster submittals and related documentation to maximize federal reimbursement and

ensure compliance with applicable regulations.

Quotes are solicited and will be received via email at dmoore@owasa.org, until 2:00 p.m., ET

Monday, December 29, 2025, for FEMA CONSULTING SERVICES.

Questions regarding this RFQ shall be directed via email to dmoore@owasa.org.

OWASA reserves the right to reject any or all Quotes.

SCHEDULE

DATE

EVENTS

December 19, 2025

RFQ distributed and posted to OWASA website

December 29, 2025

2:00 PM ET

Quotes due via email at dmoore@owasa.org

December 30, 2025 (tentative) Notice of Contract Award

January 2, 2026 (tentative)

Contract Start Date

2 SCOPE OF WORK

See Attachment A

3 FIRM INSTRUCTIONS

Quotes shall be delivered to David Moore, Procurement Coordinator, via email at

dmoore@owasa.org. Title the subject line FEMA Consulting Services.

FEMA Consulting Services

Page 1 of 4

This procurement is funded in whole or in part by federal funding through FEMA and is subject to

applicable federal requirements under 2 CFR Part 200.

Federal contract provisions included in Attachment G will be incorporated into the final contract.

OWASA reserves the right to reject any or all Quotes for any reason determined by OWASA to be

in its best interest.

INFORMATION REQUIRED FROM THE SUBMITTER

Required Submittals and Attachments

1. Firm Information and Contact

Firm name, address, primary contact person, email address, and phone number.

2. Relevant FEMA Experience

A brief summary (one to two paragraphs) of the firm’s experience providing FEMA

Public Assistance consulting services, including examples of work performed for public

agencies.

3. Availability

Confirmation of the firm’s ability to mobilize and begin work within 24–48 hours of

notice to proceed, including identification of key personnel.

4. Fee Schedule

A proposed hourly rate schedule by labor category and a proposed Not-to-Exceed

(NTE) amount.

5. Certifications

Required federal and state certifications may be submitted with the quote or provided

prior to contract execution upon request.

Responsiveness

Failure to submit the required information may result in the quote being deemed non-responsive.

Evaluation

Quotes will be evaluated on a pass/fail basis for minimum experience and availability, and that

among firms deemed qualified, OWASA will select a responsible firm whose pricing is

determined to be reasonable and whose services best meet the needs of the Authority.

4 SELECTION PROCESS FEMA CONSULTING SERVICES,

OWASA will review all timely submitted quotes to determine responsiveness and

qualifications.

FEMA Consulting Services

Page 2 of 4

Step 1 – Responsiveness Review (Pass/Fail)

OWASA will review each quote to confirm that all required information has been submitted in

accordance with this RFQ. Quotes that are incomplete or fail to meet submission requirements

may be deemed non-responsive and removed from further consideration.

Step 2 – Qualification Review (Pass/Fail)

Responsive quotes will be evaluated on a pass/fail basis to determine whether the submitter

demonstrates:

• Relevant experience providing FEMA Public Assistance consulting services; and

• Ability to mobilize and begin work within the required timeframe.

Quotes that fail to meet the minimum qualification requirements will not be considered further.

Step 3 – Price Reasonableness Review

For submitters deemed qualified, OWASA will review proposed hourly rates and the Not-to-

Exceed (NTE) amount to determine price reasonableness. Pricing will be evaluated for

consistency with the scope of services, market conditions, and other quotes received.

Step 4 – Selection

Among submitters determined to be responsive and qualified, OWASA will select the

consultant whose quote is determined to meet the needs of the Authority, considering

experience, availability, and the reasonableness of proposed pricing.

OWASA reserves the right to:

• Request clarification or additional information from submitters;

• Waive minor irregularities that do not affect the fairness of the procurement; and

• Reject any or all quotes if deemed to be in the best interest of OWASA.

Late Quotes

• Quotes received after the stated submission deadline will not be accepted or considered.

5 GENERAL CONDITIONS

5.1 Proprietary Information

Any reservations on the use of data contained in the proposal shall be clearly stated in writing.

OWASA will attempt to comply with a Proposer’s designation of proprietary/confidential

information. However, OWASA may not be able to withhold a record (data, document, etc.) or

deny access to a record requested by an individual (the public) when an obligation is imposed

upon OWASA under the North Carolina Public Records Act (Act). OWASA’s determination to

withhold or disclose a record will be based upon the particular circumstances involving the

record in question and whether the record may be exempted from disclosure under the Act.

Records which the Proposer considers to be trade secrets and privileged or confidential must be

identified by the Proposer on each page submitted.

FEMA Consulting Services

Page 3 of 4

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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