Project Information

Bid Title

ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA)

Issuing Agency

Brunswick County

Location

North Carolina

Published Date

Feb 24, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA)
Category:	Operation Services
Status:	Open

Description: ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA) https://www.brunswickcountync.gov/DocumentCenter/View/7112/ITB---Landfill-Equipment-Bulldozer-Track-Excavator-and-Horizontal-Grinder-FEMA-PDF Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. § 200.320(b)(1), Brunswick County is soliciting sealed bids for one (1) bulldozer, one (1) track excavator, and one (1) horizontal grinder, as more particularly set forth herein. Bidders interested in being considered for a contract may submit a bid on any single piece of equipment or on all pieces of equipment. Brunswick County reserves the right to award one or more contracts to one or more bidders, based on the lowest bid received for each piece of equipment. All sealed bids must be received by Brunswick County no later than March 24, 2026, at 10:00 AM ET, at which time they will opened publicly and read aloud as set forth herein. Those interested should submit one (1) hard copy of the bid.  Sealed bids may only be mailed or hand delivered to the following: Mail:                          Brunswick County Operation Services P.O. Box 249 Bolivia, NC 28422 Attn:  Jeff Gaskill Hand Delivery:        Brunswick County Operation Services 179 March 9, 1764 Drive Bolivia, NC 28422 Attn:  Jeff Gaskill Questions or requests for further information regarding this Invitation to Bid shall be submitted in writing to the attention of For security reasons, you must enable JavaScript to view this E-mail address. no later than March 10, 2026, at 10:00 AM ET. Publication Date/Time: 2/24/2026 9:15 AM Closing Date/Time: 3/24/2026 10:00 AM Related Documents: ITB - Landfill Equipment (Bulldozer Track Excavator and Horizontal Grinder) (FEMA) [PDF]

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BRUNSWICK COUNTY

INVITATION TO BID

Landfill Equipment -

Bulldozer, Track Excavator, and

Horizontal Grinder

(FEMA Funding)

ISSUE DATE: February 24, 2026

DUE DATE: March 24, 2026

1. OVERVIEW

Pursuant to N.C.G.S. § 143-129 and 2 C.F.R. § 200.320(b)(1), Brunswick County is

soliciting sealed bids for one (1) bulldozer, one (1) track excavator, and one (1) horizontal

grinder, as more particularly set forth herein.

Any changes to the specifications herein will be made in the form of an Addendum to this

Invitation to Bid and will be supplied to all known prospective bidders and posted on the

Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for

ensuring that they have all addenda. Brunswick County may negotiate and refine final

specifications with the selected bidder.

Bidders interested in being considered for a contract may submit a bid on any single piece

of equipment or on all pieces of equipment. Brunswick County reserves the right to award

one or more contracts to one or more bidders, based on the lowest bid received for each

piece of equipment.

2. PROJECT FUNDING AND REQUIREMENTS

The equipment covered by this Invitation to Bid was destroyed by Potential Tropical

Cyclone #8 (“PTC #8”), which significantly impacted Brunswick County in mid-September

2024. Brunswick County anticipates receiving funding from the Federal Emergency

Management Agency (“FEMA”) as reimbursement to replace the equipment that was

destroyed. The County expects to receive $837,718.70 from FEMA to replace the

aforementioned equipment. Said funding is expected to be a 100% reimbursement of the

replacement costs of the equipment, based on a cost or price analysis performed by the

County, less insurance proceeds in the amount of $1,001,552.30 received by the County. In

using such FEMA funds, the County must comply with FEMA’s terms and conditions

governing the expenditure of the funds. The County must also comply with the Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,

2 C.F.R. Part 200, and other such provisions as FEMA has determined or may determine

are applicable, including, without limitation, those contained in the FEMA Contract

Provisions Guide.

In accordance with the foregoing requirements, bidders interested in being considered for

this project must agree to strictly adhere to all terms and conditions contained herein,

including the Goods and Services Agreement, and all FEMA terms and conditions, as may

be amended from time to time by FEMA. Bidders not agreeing to all terms and conditions

are expressly prohibited from submitting a bid for consideration.

3. MINIMUM SPECIFICATIONS

The bulldozer must meet or exceed the following minimum specifications:

• Minimum 160 HP

• One set of Operator and Maintenance manuals (English)

ITB – Landfill Equipment

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• Operating Weight – 40,000 lbs. minimum

• Fuel Capacity – 80 gallons minimum

• Track Shoe Width – 24 inches minimum

• Blade Capacity – 4 cubic yards minimum

• Closed cabin with air conditioning and heat

• AM/FM/Bluetooth radio

• Transmission – 3 speeds minimum

• Backup camera

• LED exterior lighting

• Real time slope indicator

• Delivery to the County must be within thirty (30) days of date of order

Include: Shipping/Freight FOB Destination and One (1) Year Minimum Unlimited

Warranty

The track excavator must meet or exceed the following minimum specifications:

• Machine Size – 200 series +

• Cab Type – closed cab

• Cab Options – air conditioning and heat, AM/FM clock radio

• Engine – 125 + horsepower

• Bucket Size – 46 inch minimum with side cutters

• Maximum Boom Reach – no less than 16 feet

• Maximum Digging Depth – no less than 25 feet

• Operating Weight – no less than 40,000lbs.

• Attachments – hydraulic thumb

• Rear view camera

• Exterior LED lights

• Exterior mirrors

• Drink/cup holder

• Digital display showing machine information

• Rear window emergency exit

• Delivery to the County must be within thirty (30) days of date of order

Include: Shipping/Freight, FOB Destination and One (1) Year Minimum Unlimited

Warranty

The horizontal grinder must meet or exceed the following minimum specifications:

• Minimum 1050 HP Diesel Engine

• One set of Operator and Maintenance manuals (English)

• Remote Control

• Minimum 500mm tracks

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• Low level fluid alarms

• Hydraulic clutch, 2-way brake release with Hydraulic torque limiter

• Vibration Detection System with auto reversing

• Horizontal discharge

• Variable speed infeed system

• Minimum 60” x 60” infeed opening

• Magnetized pulley for discharge conveyor.

• Delivery to the County must be within one hundred twenty (120) days of date of

order

Include: Shipping/Freight FOB Destination, and One (1) Year Minimum Unlimited

Warranty

4. BID DEADLINE AND SUBMISSION REQUIREMENTS

4.1 All sealed bids must be received by Brunswick County no later than March 24,

2026, at 10:00 AM ET, at which time they will opened publicly and read aloud as

set forth herein.

4.2 All bids must include the following:

 The bid title and due date and time.

 A cover letter/letter of intent on bidder’s letterhead, signed by an authorized

representative of bidder, expressly agreeing to Brunswick County’s terms and

conditions contained in this Invitation to Bid and its attachments.

 The bidder’s name or company name, address, and telephone number.

 The name, address, and telephone number of company representatives with the

authority to answer questions or provide clarification regarding the bid’s

contents.

 A detailed Bid Proposal Form in substantially the form attached hereto and

incorporated herein by reference.

 Any assistance requirements from Brunswick County.

 The name and telephone number of a contact person for at least three (3)

references.

 Certificate of Insurance as evidence that bidder meets the County’s Minimum

Insurance Requirements attached hereto.

 Proof of active SAM.gov registration.

Bidders shall provide documentation sufficient to clearly demonstrate that their company

meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such

documentation may result in the bid being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial

information for any bidder, in order to support the viability of the bidder.

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Those interested should submit one (1) hard copy of the bid. Sealed bids may only be

mailed or hand delivered to the following:

Mail:

Brunswick County Operation Services

P.O. Box 249

Bolivia, NC 28422

Attn: Jeff Gaskill

Hand Delivery:

Brunswick County Operation Services

179 March 9, 1764 Drive

Bolivia, NC 28422

Attn: Jeff Gaskill

Sealed bids must be received no later than March 24, 2026, at 10:00 AM ET, at which

time they will be opened and publicly read aloud within the Department of Operation

Services, located at 179 March 9, 1764 Drive, Bolivia, NC 28422. Sealed bids must be

clearly marked on the outside “SEALED BID, DO NOT OPEN. ITB – LANDFILL

EQUIPMENT.” Brunswick County will not be responsible for the failure of any mail

or delivery service to deliver a bid prior to the stated date and time. Regardless of

the manner of submission, any bid received after the stated date and time will not be

considered. Incomplete bids or bids inconsistent with the required format may be

disqualified from consideration.

5. EXPENSES

Brunswick County will not be responsible for any costs or expenses incurred by the bidder

in submitting a bid or for any other activities associated with this procurement. Further,

Brunswick County reserves the right to cancel the procurement described herein prior to

issuance and acceptance of any contractual agreement even if the Board of Commissioners

has formally accepted the recommendation.

6. RIGHT TO SUBMITTED BIDS AND SUPPORTING DOCUMENTS

All written correspondence, bids and supporting documents received by Brunswick County

in connection with this Invitation to Bid will become the property of Brunswick County.

Brunswick County reserves the right to use any ideas in a bid or supporting documents

regardless of whether the bid is selected.

7. QUESTIONS/ADDENDA

Questions or requests for further information regarding this Invitation to Bid shall be

submitted in writing to the attention of donna.donahue@brunswickcountync.gov no later

than March 10, 2026, at 10:00 AM ET. A copy of all questions, further clarifications and

answers will be made in the form of an Addendum to this Invitation to Bid and will be

provided to all known bidders and posted on the County’s website. Notwithstanding the

foregoing, bidders will be responsible for ensuring that they have all addenda.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 333120Construction Machinery Manufacturing
• NAICS 423830Industrial Machinery and Equipment Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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