Project Information

Bid Title

Bay Ridge Avenue Bikeway 30% Design Development for the Bay Ridge Avenue Bikeway, City of Annapolis,

Issuing Agency

City of Annapolis

Location

Maryland

Published Date

Feb 27, 2026

Closing Date

Apr 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #26-07

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP #26-07
Bid Title:	Bay Ridge Avenue Bikeway 30% Design Development for the Bay Ridge Avenue Bikeway, City of Annapolis,
Category:	Purchasing
Status:	Open

Description: INSTRUCTIONS TO PROPOSERS R. F. P. 26-07 Design Phase Services, 30% Design Development for the Bay Ridge Avenue-Bikeway and feasibility study for neighborhood trail connection, City of Annapolis, Maryland The Central Purchasing Office of the City of Annapolis is accepting sealed Proposals for design phase services. 30 % design development for the Bay Ridge Avenue Bikeway, City of Annapolis, Maryland until 2:00 p.m., local time, Friday, April 10, 2026.  Proposals shall be delivered or emailed to the Central Purchasing Office, 161 Duke of Gloucester Street, 1 st Floor, Annapolis, Maryland 21401, For security reasons, you must enable JavaScript to view this E-mail address..  Late submittals shall not be accepted under any circumstances. The scope of work includes, but is not limited to, provide transportation planning and 30% design services for a bikeway along Bay Ridge Avenue and a feasibility study for a neighborhood trail connection which would connect the Bay Ridge Avenue corridor to Tyler Avenue and Hilltop Lane along the former right-of-way of the Bay Ridge– Annapolis Railroad. Interested parties are invited to attend a virtual pre-Proposal meeting on Monday, March 16, 2026 at 1:30 p.m., local time, via Google Meet. Google Meet Instructions meet.google.com/htj-tfpd-fhs Join by Phone Phone Numbers (?US) ?+1 224-990-0475 PIN: ?342 981 646# The City of Annapolis reserves the right to reject any or all Proposals, to waive informalities as deemed appropriate by the City, to award multiple contracts, and to select the Proposal deemed to be in the best interest of the City. Charles M. “Mike” Garascia Procurement Officer Publication Date/Time: 2/27/2026 2:35 PM Publication Information: https://www.annapolis.gov/bids.aspx Closing Date/Time: 4/3/2026 2:00 PM Submittal Information: bids@annapolis.gov Bid Opening Information: Not applicable Addendum Date/Time: Not applicable Pre-bid Meeting: Monday, March 16, 2026 Contact Person: Charles M. "Mike" Garascia Procurement Officer City of Annapolis Procurement Services Department email: cmgarascia@annapolis.gov Download Available: Link bottom of bid notice. Fee: No fees. Plan & Spec Available: Not applicable. Business Hours: 9:00 a.m. to 4:00 p.m. M - Fri Fax Number: (410) 263-8120 Plan Holders List: Not applicable. Qualifications: Professional design firm with experience with public works projects. Special Requirements: None. Miscellaneous: None. Related Documents: RFP #26-07 - Bay Ridge Avenue Bikeway 30 Percent Design Scope - 2-27-26

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INSTRUCTIONS TO PROPOSERS

R. F. P. 26-07

DESIGN PHASE SERVICES, 30% DESIGN DEVELOPMENT FOR THE BAY RIDGE

AVENUE-BIKEWAY AND FEASIBILITY STUDY FOR NEIGHBORHOOD TRAIL

CONNECTION, CITY OF ANNAPOLIS, MARYLAND

The Central Purchasing Office of the City of Annapolis is accepting sealed Proposals for

design phase services. 30 % design development for the Bay Ridge Avenue Bikeway, City of

Annapolis, Maryland until 2:00 p.m., local time, Friday, April 10, 2026. Proposals shall be

delivered or emailed to the Central Purchasing Office, 161 Duke of Gloucester Street, 1st Floor,

Annapolis, Maryland 21401, bids@annapolis.gov. Late submittals shall not be accepted under

any circumstances.

The scope of work includes, but is not limited to, provide transportation planning and

30% design services for a bikeway along Bay Ridge Avenue and a feasibility study for a

neighborhood trail connection which would connect the Bay Ridge Avenue corridor to Tyler

Avenue and Hilltop Lane along the former right-of-way of the Bay Ridge– Annapolis Railroad.

Interested parties are invited to attend a virtual pre-Proposal meeting on Monday, March

16, 2026 at 1:30 p.m., local time, via Google Meet.

The City of Annapolis reserves the right to reject any or all Proposals, to waive

informalities as deemed appropriate by the City, to award multiple contracts, and to select the

Proposal deemed to be in the best interest of the City.

Charles M. “Mike” Garascia

Procurement Officer

Rev. 09-23-2024

1

CITY OF ANNAPOLIS, MARYLAND

Design Phase Services, 30% Design Development for the Bay Ridge Avenue-Bikeway and

feasibility study for neighborhood trail, City of Annapolis, Maryland

R. F. P. 26-07 TABLE OF CONTENTS

Purchasing Definitions

Administrative & Selection Information

General Solicitation Provisions, Conditions and Clauses

Exceptions to Standard Documents

Specifications (Project Description)

Bid Response Form

Affidavits

Non-Collusion Certificate

Sample Contract

Rev. 09-23-2024

2

CITY OF ANNAPOLIS

PURCHASING DEFINITIONS

Addenda or Addendum - Written or graphic instruments or documents issued prior to the

opening of Bids which clarify, correct or change the Bidding Documents or the Contract

Documents.

Administrative Information - The document which is entitled “Administrative & Selection

Information”, and included as a part of the Bidding Documents.

Bid - A written submission or proposal including, but not limited to, price, terms of sale, and

description of work technical expertise, work experience, and any other information requested in

the Bidding Documents or on the Bid Forms, offered by a Bidder to the City for the work or services

to be performed pursuant to the Contract. May also be referred to as a “Proposal.”

Bid Bond - The security required to be included in the Bid and furnished by the Bidder as a

guaranty of good faith to enter into a Contract with the City if awarded to the Bidder.

Bid Forms - The approved forms included in the Bidding Documents on which the City requires

the Bid to be set forth and submitted.

Bid Opening - The date and time set for the receipt of all Bids for a Solicitation, at which date

and time the City Procurement Officer, or his/her designee, shall open each received Bid.

Bid Price - The total dollar amount proposed by a Bidder as payment by the City in exchange for

the Bidder fulfilling the Contract.

Bidder - One who submits a Bid directly to the City, as distinct from a sub-bidder, who submits a

bid to a Bidder. May also be referred to as a “Proposer.”

Bidding Documents – Documents that include these Definitions, the Bid Forms, the

Administrative Information, the Construction General Conditions, the General Solicitation

Provisions, Conditions and Clauses, the Specifications, and any and all proposed Contract

Documents, and including all Addenda issued prior to receipt of Bids.

Business Day - Every day shown on the calendar except Saturdays, Sundays and City holidays.

Calendar Day - Every day shown on the calendar, Saturdays, Sundays and City holidays

included.

City - City of Annapolis, Maryland, a municipal corporation of the State of Maryland, and any duly

authorized representative, agent, or employee.

Construction General Conditions – Those portions of the Bidding Documents that include

definitions, administrative details, instructions, terms and conditions specific to procurements

involving construction services, including, but not limited to, 00700 General Conditions of the

Construction Contract, and/or 00900 Exceptions to Standard Documents.

Rev. 09-23-2024

3

Contract - The written agreement between the City and the Successful Bidder covering the work

or services to be performed, and including all other Contract Documents that may be attached to

or incorporated into the Contract and made a part thereof.

Contract Bonds - The performance bond, payment bond, maintenance bond, and/or any other

instruments of security required by the City for the Contract.

Contract Documents - The Contract, Addenda, the Bid, the Bidding Documents, the Contract

Bonds, and the Specifications together with all written amendments, modifications and

supplements issued pursuant to the Contract.

Contract Item - An item of work specifically described and for which a price, either unit or lump

sum, is required. It includes the performance of all work described in these Bidding Documents

or described in any Contract Documents.

Day - Calendar Day unless otherwise designated.

General Solicitation Provisions, Conditions and Clauses - The document which is entitled

“City of Annapolis Purchasing General Solicitation Provisions, Conditions and Clauses”, and

included as a part of the Bidding Documents supplied by the City of Annapolis to prospective

bidders.

Solicitation - The “Request for Proposal (R.F.P.)”, “Invitation for Bid (I.F.B.)” or other request by

the City inviting Bidders to submit Bids for specifically requested goods, services or other work.

Specifications - Those portions of the Bidding Documents and/or the Contract Documents

consisting of written technical descriptions of work, services, materials, equipment, construction

systems and/or standards and workmanship to be provided under the Contract, including all

administrative details applicable thereto, and any reference documents or appendices.

Successful Bidder - The lowest, qualified, responsible and responsive Bidder to whom the City

(on the basis of the City’s evaluation as hereinafter provided) makes an award, and whose Bid

conforms in all material respects to the Bidding Documents, including, but not limited to, all

mandatory and essential requirements of the Bid.

Rev. 09-23-2024

4

1. GENERAL

CITY OF ANNAPOLIS

ADMINISTRATIVE & SELECTION INFORMATION

A. This Administrative & Selection Information portion contains the instructions for the

contents and submittal of the Bid, and the selection criteria to be used by the City for the

selection of the Successful Bidder.

B. The terms “Bid”, “Bidder” and “Bidding” may be used interchangeably with the terms

“Proposal”, “Proposer” and “Proposing” in these Bidding Documents depending on the

nature of this Solicitation.

C. If this Solicitation includes a Construction General Conditions portion, then the

language and requirements in that Construction General Conditions portion shall

control and supersede any conflicting language and/or requirements in either this

Administrative & Selection Information portion or the General Solicitation

Provisions, Conditions, and Clauses portion.

D. The Bid for this Solicitation will consist of two components – the Qualifications/Technical

Proposal and the Price Proposal. Unless otherwise specified, the “Bid” as included in

these Bidding Documents shall mean both the Qualifications/Technical Proposal and the

Price Proposal.

2. INSTRUCTIONS AND FORMS

A. TRANSMITTED SUBMISSIONS THROUGH EMAIL (PREFERRED): Bidders submitting

the Bid packages electronically shall submit those packages to bids@annapolis.gov

prior to the Bid due time and date. Late Bids shall not be accepted. A separate version

of the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall also

be added to the electronic copy provided.

B. HARD COPIES: Hard copies of the Bid are not required but Bidders may submit hard

copies in lieu of email submission. If submitting hard copies, provide one (1) original Bid

(marked as such) and one (1) copy of the Bid prior to the Bid due time and date. All

Bids are to be submitted on and in accordance with the Bid Forms provided by the Central

Purchasing Office. Bids may be submitted in sealed envelopes, as appropriate. The Bidder

shall clearly identify the Bid on each envelope and/or package. Late Bids shall not be

accepted. Bidders submitting hard copies shall submit a CD-Rom or flash drive containing

the entire, identical hard copy of the Bid in addition to the hard copies above. A separate

version of the Bid, redacted in accordance with Section 15 (“Proprietary Information”) shall

also be added to the electronic copy provided.

All hard copies and electronic copies of Bids shall be submitted to:

Charles M. “Mike” Garascia, Procurement Officer

City of Annapolis

Central Purchasing Department

161 Duke of Gloucester Street, 1st Floor

Annapolis, Maryland 21401

Rev. 09-23-2024

5

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