Project Information

Bid Title

Underground Utility Locating Services

Issuing Agency

James City County

Location

Virginia

Published Date

Dec 5, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

20260534

Original Source

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Bid Documents

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Project Description

Bid Number:	20260534
Bid Title:	Underground Utility Locating Services
Category:	Request for Proposals
Status:	Open

Description: The intent and purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract through competitive negotiations for providing underground facilities locating and marking services, as well as other related services on an as needed or requested basis. Please note: Contract Awardee will be required to meet with appropriate JCSA staff to discuss responsibilities and other parameters associated with this RFP. Publication Date/Time: 12/4/2025 12:00 PM Closing Date/Time: 12/10/2025 2:00 PM Contact Person: Shannon Howlett/JCSA Related Documents: RFP 20260534 Underground Utility Locating Services for JCSA RFP 20260534 Addendum 1 Underground Utility Locating Services for JCSA

Attachment Preview

JAMES CITY SERVICE AUTHORITY

Issues this

REQUEST FOR PROPOSAL

No. 20260534

Underground Utility Locating Services

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

November 2025

James City County Purchasing Office

101-F Mounts Bay Road

Williamsburg, VA 23185

Phone: (757) 253-6648

Fax: (757) 253-6753

Email:shannon.howlett@jcsava.gov

http://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

James City Service Authority

Request For Proposals No. 20260534

Title:

Underground Utility Locating Services

Issue Date: November 14, 2025

Due Date: December 10, 2025, NO LATER THAN 2:00 P.M. local time.

Submit:

All proposals must be submitted electronically via Demand Star. Please reference

Attachment A for more information on registering and submitting electronic

proposals/bids with DemandStar.

FAX, HAND-DELIVERED OR EMAIL SUBMISSIONS ARE NOT PERMITTED

Inquiries:

Questions pertaining to this project should be directed to Shannon Howlett,

Business Manager at shannon.howlett@jcsava.gov in writing via email no later than

2:00 p.m. on December 1, 2025.

All questions that are pertinent to the RFP will be answered in the form of an addendum,

which will be uploaded to Demand Star and the James City County website:http://va-

jamescitycounty.civicplus.com/467/Bids-Requests-For Proposals

JAMES CITY SERVICE AUTHORITY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF

CONTRACTS ON THE BASIS OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL

ORIGIN, AGE, DISABILITY OR ANY OTHER BASIS PROHIBITED BY STATE OR FEDERAL LAW.

Underground Utility Locating Services RFP 20260534

November 2025

James City Service Authority

Cover Sheet

In compliance with this Sealed Request for Proposal and subject to all the conditions thereof, the undersigned offers to

furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms, conditions and

requirements of this bid and is authorized to contract on behalf of the firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have inspected the job

site and am aware of the conditions under which the work must be accomplished. Claims, as a result of failure to inspect

the job site, will not be considered by James City Service Authority. By my signature on this solicitation, I certify that this

firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) is the only person (persons) interested in said project and that it is made without

connection with other persons submitting a proposal on the same scope of services; that the proposal is made without

collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly interested in said

proposal, or any portion thereof.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and exclusion from

the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet may be added if

necessary.

Vendors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page

numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,

Vendors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or material.

Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of Original Proposal”

RFP 20240153 and upload the Redacted Copy in Demand Star Supplemental Documents and any additional documents

may also be in the supplemental category per Demand Star instructions.

Name of Person, Persons, or Corporation _______________________________________

By: _______________________________________Date: ________________________________

Print Name: __________________________________Title: _________________________________

Vendor’s Registration and Signature (Provide copy with Proposal)

State Corporation Commission ID #: _________________________________________________

Company Name: __________________________________________________________________________

Address: ____________________________________________________________________

Telephone: ___________________________________ FAX: ________________________________

Email Address:___________________________________________________________________

Federal Tax ID:

Print Name:

Title:

Signature:________________________________________ Date: _________________________________

This form must be signed in ink. All signatures must be original.

ACKNOWLEDGE RECEIPT OF ADDENDUM: #1____ #2____ #3____ #4____ (Please Initial)

Underground Utility Locating Services RFP 20260534

November 2025

James City Service Authority

*SCC Requirement per the Virginia Public Procurement Act, VPPA:

§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact business in the

Commonwealth. -- A. All public bodies shall include in every written contract a provision that a contractor organized as

a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a

registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or

foreign business entity if so required by Title 13.1 or Title 50 or as otherwise required by law.

B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the solicitation

a provision that requires a bidder or offeror organized or authorized to transact business in the Commonwealth pursuant

to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any bidder or offeror that is not required to be authorized to transact business in the Commonwealth as a

foreign business entity under Title 13.1 or Title 50 or as otherwise required by law shall include in its bid or proposal a

statement describing why the bidder or offeror is not required to be so authorized.

C. Any bidder or offeror described in subsection B that fails to provide the required information shall not receive an

award unless a waiver of this requirement and the administrative policies and procedures established to implement this

section is granted by the Director of the Department of General Services or his designee or by the chief executive of a local

governing body.

D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this chapter

shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth,

if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract.

E. A public body may void any contract with a business entity if the business entity fails to remain in compliance with

the provisions of this section.

*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Offeror:

 is a corporation or other business entity with the following SCC identification number: ____________ -OR-

 is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or business

trust -OR-

 is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and customary

business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees or agents in

Virginia who merely solicit orders that require acceptance outside Virginia before they become contracts, and not counting

any incidental presence of the Offeror in Virginia that is needed in order to assemble, maintain, and repair goods in

accordance with the contracts by which such goods were sold and shipped into Virginia from bidder’s out-of-state location)

-OR-

 is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and

completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those contacts do not

constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in Titles 13.1

or 50 of the Code of Virginia.

**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have pending

before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish to be considered

for a waiver to allow you to submit the SCC identification number after the due date for proposals (the Commonwealth

reserves the right to determine in its sole discretion whether to allow such waiver):

Underground Utility Locating Services RFP 20260534

November 2025

James City Service Authority

CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS

Section 40.1-11.1 of the ____________________City/County Code requires that any person or entity doing business with

the City/County of _____________________, including its boards and commissions, shall include a sworn certification

by the Contractor of compliance with all federal immigration laws and regulations. These laws include the Federal

Immigration Reform and Control Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee

for employment in the United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of

Virginia, which makes it unlawful for any employer to knowingly employ an alien who cannot provide documents

indicating that he or she is legally eligible for employment in the United States. The state law, in particular, places an

affirmative duty on employers to ensure that aliens have proof of eligibility for employment.

Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and services

made by the City/County of _____________________ or any of its boards and commissions. Failure to attach a

completed certification shall render the contract or agreement void.

Type or print legibly when completing this form.

Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your Social Security card or Federal

ID Number.)

Type of Business Entity:

Sole proprietorship (Provide full name and address of owner):

Limited Partnership (Provide full name and address of all partners):

General Partnership (Provide full name and address of all partners):

Limited Liability Company (Provide full name and address of all managing members):

Corporation (Provide full name and address of all officers):

Doing Business As:

If Applicable (Note: This is the name that appears on your invoices but is not used as your reporting name.)

Name and Position of Person Completing this Certificate:

Underground Utility Locating Services RFP 20260534

November 2025

James City Service Authority

Commodity Codes

• NAICS 561990All Other Support Services

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