Project Information

Bid Title

Janitorial Services for the City of Ypsilanti

Issuing Agency

City of Ypsilanti

Location

Michigan

Published Date

Jun 5, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP-26-0630

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	RFP-26-0630
Bid Title:	Janitorial Services for the City of Ypsilanti
Category:	Facilities Maintenance and Services
Status:	Open

Description: The City of Ypsilanti (“City” or “Owner”) is issuing this Request for Proposal from qualified firms to provide Janitorial Services for up to five city facilities, including City Hall, the Police Station, Public Works offices, Parkridge Community Center, and the Ypsilanti Freighthouse. The required services and performance conditions are described in the Scope of Work. A mandatory pre-bid meeting is scheduled for Tuesday, June 16, 10:00 AM at Ypsilanti City Hall, located at 1 S. Huron St. Ypsilanti, MI. 48197. Bids are to be submitted no later than 10:15 AM (EST), Tuesday, June 30, 2026 to the Office of the City Clerk at 1 S. Huron St. Ypsilanti, MI. 48197. Publication Date/Time: 6/5/2026 12:00 PM Closing Date/Time: 6/30/2026 10:15 AM Submittal Information: In Person Pre-bid Meeting: 6/16/2026, 10:00 AM Contact Person: David Blakley dblakley@cityofypsilanti.com Download Available: www.bidnetdirect.com Plan & Spec Available: www.bidnetdirect.com/mitn/city-of-ypsilanti Business Hours: MON - FRI, 8:00 AM - 4:00 PM Qualifications: -Insurance Special Requirements: - Surety bond in the sum amount of the contract in dollars - Bonding in the amount of $10,000 per employee working in a City building - Compliance with City of Ypsilanti Living Wage Ordinance and U.S. Department of Labor David Bacon Act Related Documents: RFP-26-0630 Janitorial Services

Attachment Preview

Request for Proposal

City of Ypsilanti Janitorial Services

Issue Date: 6/5/2026

Prebid Meeting: Tue, Jun 16, 2026, 10:00 am

Questions Due: Thu, Jun 18, 2026 4:00 pm

Due Date: Tue, Jun 30, 2026, 10:15 am

Questions may be directed to:

David Blakley, Supervisor

Department of Public Works

City of Ypsilanti

dblakley@cityofypsilanti.com

Page 1 of 24

Request for Proposal

Project: City of Ypsilanti Janitorial Services

Pre-Bid Meeting: A mandatory pre-bid meeting will be held at City Hall, 1 South Huron

Street, Ypsilanti, Michigan, at Tue, Jun 16, 2026, 10:00 am.

Due Date: Proposals will be received at the Office of the City Clerk, 1 South Huron

Street, Ypsilanti, Michigan, until Tue, Jun 30, 2026, 10:15 am.

Introduction:

The City of Ypsilanti (“City” or “Owner”) is issuing this Request for Proposal from

qualified firms to provide Janitorial Services for up to five city facilities, including City

Hall, the Police Station, Public Works offices, Parkridge Community Center, and the

Freighthouse, for a term of no less than three years. The required services and

performance conditions are described in the Scope of Work. During the evaluation

process, the City reserves the right where it may serve the City’s best interest to request

additional information or clarification from proposers, or to allow corrections of errors or

omissions. It is anticipated the selection of a firm will be completed by Tuesday July 21,

2026. An Agreement for services will be required with the selected Contractor. Contract

services will commence upon execution of the service agreement by the City, anticipated

to be August 1st, 2026.

Selection and Rejection of Proposal(s):

The City of Ypsilanti reserves the right to accept or reject any and all proposals or parts of

proposals; to waive any and all irregularities, informalities, or inconsistencies; to

negotiate contract terms with the successful applicant(s); and to disregard all non-

conforming, non-responsive, or conditional proposals. The City of Ypsilanti will accept

the proposal(s) or parts of any proposal(s) that it determines, in its sole discretion, to be

in the best interest of the City of Ypsilanti. Such acceptance of any proposal(s) or parts of

any proposal(s) will be based on quality and completeness of proposal; quality,

performance and effectiveness of the solution, goods and/or services to be provided by

the Proposer; Proposer’s experience, including the experience of staff to be assigned to

the project, the engagements of similar scope and complexity; Cost to the City;

Proposer’s financial stability; Proposer’s ability to perform the work within the time

specified; Proposer’s prior record of performance with the City or others; Proposer’s

compliance with applicable laws, regulations, guidelines and orders governing prior or

existing contracts performed by the contractor. Price shall not be the sole determining

factor.

Non-Discrimination Contractor’s Agreement:

During the performance of a contract, the contractor agrees to follow and not violate any

provision of the City of Ypsilanti discrimination ordinance, Ypsilanti City Code section 58-

Page 2 of 24

61 et seq., and the contractor will not discriminate against any employee or applicant for

employment because of actual or perceived race, color, religion, national origin,

immigration status, sex, sexual orientation, gender identity, gender expression, age,

marital status, disability status, familial status, educational association, source of

income, height or weight. The contractor shall take affirmative action to ensure that

applicants are employed, and that employees are treated during employment without

regard to their actual or perceived race, color, religion, national origin, immigration

status, sex, sexual orientation, gender identity, gender expression, age, marital status,

disability status, familial status, educational association, source of income, height or

weight.

Location of Applicant:

In their proposals, applicants should identify the location of its headquarters or the

physical location of the owner, any use of locally produced products, what percentage of

employees are local, and describe any planned efforts to employ local persons for the

purposes of the completion of the work. Pursuant to Chapter 2, Article VI of the Code of

Ordinances for the City of Ypsilanti, in comparing proposals that are substantially

similar, local proposals will be given preference. Particularly, the highest preference will

be given to applicants or products produced within the City of Ypsilanti, then to those

within the 48197 or 48198 zip codes, then to those within Washtenaw County, then to

those within the State of Michigan. Consideration will also be made to those applicants

that employ or plan to recruit or hire residents of the City of Ypsilanti.

Living Local Wage:

For contracts in excess of $10,000, Living Wages shall be paid according to the Ypsilanti

Living Wage Ordinance, as provided in Chapter 2, Article VI, Division 4 of the Code of

Ordinances for the City of Ypsilanti. The successful candidate/firm must comply with all

applicable requirements and provide documentary proof of compliance when requested.

Davis Bacon:

For contracts in excess of $25,000, all craftsmen, mechanics and laborers, employed by

the applicant or the applicant’s subcontractor and employed upon the site of work for

and on behalf of the City shall receive at least the prevailing wages and fringe benefits of

the building trades department for corresponding classes of craftsmen, mechanics and

laborers, as determined and published by the Davis-Bacon division of the United States

Department of Labor for the greater Ypsilanti area. In addition, all contractors and

subcontractors engaged in the performance of services or work for the City shall, at the

request of the City, furnish proof satisfactory to the City that the provisions related to

Davis Bacon provided in Chapter 2, Article VI of the Code of Ordinances for the City of

Ypsilanti are being complied with. NOTE: There is no corresponding class of craftsmen,

mechanics, or laborer in Davis-Bacon wage determinations applicable to this contract.

Page 3 of 24

Environmental Practices:

Pursuant to Chapter 2, Article VI of the Code of Ordinances for the City of Ypsilanti,

preference shall be given to applicants whose operations or products and services, to

the extent practical and economically feasible, conserve natural resources, protect the

environment, are energy efficient, or prioritize renewables. Applicants should include

their environmental practices in proposals for consideration.

Withdrawal:

No proposal may be withdrawn within sixty days (60) following the opening of proposals.

Terms of Agreement, Contract Type, and Method of Payment:

It is anticipated that the agreement resulting from this solicitation, if awarded, will be a

fixed fee form of contract. The method of payment to the successful Proposer shall be on

a fixed fee basis with a maximum “not to exceed” fee as set by the Proposer in the

proposal or as negotiated between the Proposer and the City as being the maximum cost

to perform all work. Payments will be based on Monthly Invoices and Net 30.

Proposers shall be prepared to accept the terms and conditions of Attachment A –

“Addendum to Agreement for Services”. If a Proposer desires to take exception to the

addendum, Proposer shall provide the following information in their submittal package.

Please include the following:

• Proposer shall clearly identify each proposed change to the Agreement, including all

relevant attachments or addenda

• Proposer shall furnish the reasons for, as well as specific recommendations for

alternative language.

The above factors will be considered in evaluating proposals. Proposals that take

substantial exceptions to the proposed addendum may be determined by the City, at its

sole discretion, to be unacceptable and no longer considered for award.

Local Regulations:

The work shall be executed in full compliance with the laws and regulations of the City of

Ypsilanti. All licenses, permits, approvals, etc., required by law or ordinarily secured

under recognized good practice, shall be secured by the Contractor at their own

expense.

Contractor’s Default Forfeiture of Contract:

The work herein specified shall be prosecuted with such force, as the Director may deem

adequate to its completion within the time specified. If the rate at which the work is

performed is not, in the judgement of the Director, such as to ensure its progress and

Page 4 of 24

completion in the time and manner herein specified, or if, at any time, the Contractor

refuses or neglects to prosecute the work with the force sufficient in the opinion of the

Director for its completion within the specified time, or if, in any event the Contractor

fails to proceed with the work in accordance with the requirements and conditions of

these specifications, the Owner shall have full right and authority to take the work out of

the hands of the contractor and employ other workers to complete the unfinished work,

or to relet the same to other contractors, and to deduct the expense occasioned by such

default from any money that may be due and owing to the Contractor.

Assignment of Contract:

No part of the work herein specified shall be assigned without the written consent of the

Director, and in no case such consent relieve the Contractor or their surety from the

obligations herein entered into by the same or change the terms of this agreement.

Guarantee/Bond Requirement:

The Contractor shall furnish a satisfactory surety bond in the sum of the amount of the

contract in dollars guaranteeing the proper completion of the work and the maintenance

of the work during the period of one (1) year from and after the date of the completions

and acceptance of the same. The maintenance, however, shall not include any damage

to the work or to the foundation thereof, or to any of the other obligations embraced by

the contract, which may be incurred by action beyond the control of the Contractor. The

contractor must provide bonding in the amount of $10,000 for each employee working in

city buildings.

Addendum to Agreement for Services:

The Contractor shall comply with all aspects of the Addendum to Agreement for

Services, which is attached hereto.

Public Nature of Materials:

Responses to this RFP become the exclusive property of the City of Ypsilanti. All proposals

received in response to this RFP becomes a matter of public record and shall be regarded

as public records, with the exception of those elements in each proposal which are

defined by the Proposer as business or trade secrets and plainly marked as “Confidential,”

“Trade Secret,” or “Proprietary”. The City shall not in any way be liable or responsible for

the disclosure of any such proposal or portions thereof, if they are not plainly marked as

“Confidential,” “Trade Secret,” or “Proprietary” or if disclosure is required under the

Michigan Freedom of Information Act. Any proposal which contains language purporting

to render all or significant portions of the proposal “Confidential,” “Trade Secret,” or

“Proprietary” shall be regarded as non-responsive.

Page 5 of 24

Commodity Codes

• NAICS 561720Janitorial Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.