Bollard Speakers & Subwoofers Ft. Mellon Park

Project Information

Bid Title: Bollard Speakers & Subwoofers Ft. Mellon Park
Issuing Agency: City of Sanford
Location: Florida
Published Date: Sep 29, 2025
Closing Date: Oct 21, 2025
Government Level: State & Local
Status: Closed
Ref. #: IFB 24/25-34
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Main

Agency
City of Sanford

Status
Active

Fiscal Year
2025

Primary Contact
Robert Beall

Title
Bollard Speakers & Subwoofers Ft. Mellon Park

Secondary Contact
Frank Mascola Jr.,

Number
IFB 24/25-34

Tertiary Contact
Purchasing Department

Type
Invitation to Bid

Department
Economic Development

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The City is pleased to process a formal sealed bid for the Outdoor Speakers Project at Fort Mellon Park. The City seeks to establish a one-time purchase for outdoor bollard speakers and subwoofers for the City’s Ft. Mellon Park. In addition, the City is seeking a highly qualified registered vendor with the State of Florida (sunbiz). The scope of work includes supplying and installing a complete outdoor-rated audio system, including speakers, subwoofers, equipment rack, and audio input systems.

Dates(All times are listed as EST )

Broadcast Date
9/2/2025 8:00 AM EST

Question End Date
10/14/2025 2:00 PM EST

Due Date
10/21/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date Time Mandatory Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date Time Location

Documents

Total: 4

Type Name Description File Type

Invitation for Bid IFB 24 25-34 Bollard Speakers & Subwoofer for Ft. Mellon Park.pdf IFB 24/25-34 Solicitation PDF

Correspondence 7864506 proof.pdf IFB 24/25-34 Legal Ad PDF

Addendum IFB 24 25-34 Addendum 1.pdf IFB 24/25-34 Addemdum #1 PDF

Addendum IFB 24 25-34 Addendum 2.pdf IFB 24/25-34 Addendum #2 PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

# Required Group Make Model Description Quantity Unit of Measure Price/ Percent Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section
No Display Image and Specifications Hyperlink Fields
No

Display Build Sheet File Upload Field
No Display Options File Upload Field
No

Require Build Sheet File to be Uploaded
No Require Options File to be Uploaded
No

Display Lead Time Field
No Display Standard Packaging Field
No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 13

Question Date Asked Answer Date Answered

1) What is the scale of the drawing included with the bid documents? If not to scale, what are the measurements between each speaker and subwoofer as this information is a determining factor for the specific type of materials needed for the project. 9/8/2025 5:41:57 PM An addendum is forthcoming for all questions listed below. 9/9/2025 7:41:36 AM

2) Wil the main rack be placed in within a conditioned environment? If not, can the bid documents be revised to reflect the requirement for a self-evaporating condenser coil air cooling unit in order for the equipment to maintain temperature levels within manufacturer’s guidelines without the city being subject to manufacturer scrutiny over installation of material inconsistent with manufacturer guidelines?

9/8/2025 5:42:04 PM

Can the city define, for the purposes of the specification for surge protection in 2.01-3-C, what is considered outdoor equipment? Is that equipment that is plugged into a 120V electrical outlet outdoors? Does that also included low voltage equipment not plugged into an outlet? Is there a more detailed specification or requirement for surge protection? 9/8/2025 5:42:16 PM

Is there a basis for this system specification or proof of concept documentation the city can release that is the basis for this IFB? 9/8/2025 5:42:24 PM

Why is burial cable a requirement and not flooded cable or aqua seal cable when the city is providing a conduit/raceway system for the cable to be installed within, flooded cable is typical and appropriate for use with this application in commercial projects or was the cable type in the bid documents intended to be flooded type and was incorrectly described as burial? 9/8/2025 5:42:32 PM

Can the city provide a proof-of-concept reference document or provide information establishing the design basis for the bollard speakers as there are many types of bollards with widely varying sizes and corresponding price points and varying means of performance when propagating sound. The award basis is the lowest respondent which favors a respondent whom may utilize the smallest of bollards as their speaker basis, use of directional bollards which are more affordable than multi directional bollards, etc. 9/8/2025 5:42:39 PM

Is there existing electrical, in the way of a duplex 110V outlet at the proposed main rack location? 9/8/2025 5:42:52 PM

Is there an existing data/ LAN connection to the city’s network at the proposed main rack equipment location 9/8/2025 5:43:05 PM

In reference to 2.01-2-B; What type of “hardline” input is required, is the hardline to be a balanced audio or unbalanced audio connection? What type of connector is needed? Also, where and how would the city like this connection? Inside, outside? By Flying lead cable at track? 1RU rack panel input? Wall outlet? Surface mounted outlet box on post? 9/8/2025 5:43:21 PM

Is there site plan documentation in .dwg format that can be provided to the awarded respondent so proper scale engineering documents and shop drawings can be produced for use with a formal submittal package, or is a submittal package not a requirement for the city and the expectations of the city is for the awarded contractor move immediately to their procurement process once NTP is given?

9/8/2025 5:43:30 PM

How long after bidding closes does the city estimate will the award notice be issued? And how long after award, does the city estimate, a notice to proceed be issued? 9/8/2025 5:43:38 PM

For the equipment rack, what is the city’s expectations for the type of rack? Open floor rack? Open floor rack on caster base? Floor rack with side panels and locking front and rear doors? Open frame wall rack, Solid frame wall rack, etc. 9/8/2025 5:43:54 PM

What is the budget for this project? 9/8/2025 5:44:05 PM

Commodity Codes

Total: 2

Code Description

[939-77] Sound Equipment (Including Microphones, Speakers, Recording Equipment, etc.) Maintenance and Repair

[803-80] Speakers and Accessories: Drivers, Enclosures, Grilles, Grille Cloth, etc.

Publications

Total: 0

Publication Date

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Type	Name	Description	File Type
Invitation for Bid	IFB 24 25-34 Bollard Speakers & Subwoofer for Ft. Mellon Park.pdf	IFB 24/25-34 Solicitation	PDF
Correspondence	7864506 proof.pdf	IFB 24/25-34 Legal Ad	PDF
Addendum	IFB 24 25-34 Addendum 1.pdf	IFB 24/25-34 Addemdum #1	PDF
Addendum	IFB 24 25-34 Addendum 2.pdf	IFB 24/25-34 Addendum #2	PDF

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Question	Date Asked	Answer	Date Answered
1) What is the scale of the drawing included with the bid documents? If not to scale, what are the measurements between each speaker and subwoofer as this information is a determining factor for the specific type of materials needed for the project.	9/8/2025 5:41:57 PM	An addendum is forthcoming for all questions listed below.	9/9/2025 7:41:36 AM
2) Wil the main rack be placed in within a conditioned environment? If not, can the bid documents be revised to reflect the requirement for a self-evaporating condenser coil air cooling unit in order for the equipment to maintain temperature levels within manufacturer’s guidelines without the city being subject to manufacturer scrutiny over installation of material inconsistent with manufacturer guidelines?	9/8/2025 5:42:04 PM
Can the city define, for the purposes of the specification for surge protection in 2.01-3-C, what is considered outdoor equipment? Is that equipment that is plugged into a 120V electrical outlet outdoors? Does that also included low voltage equipment not plugged into an outlet? Is there a more detailed specification or requirement for surge protection?	9/8/2025 5:42:16 PM
Is there a basis for this system specification or proof of concept documentation the city can release that is the basis for this IFB?	9/8/2025 5:42:24 PM
Why is burial cable a requirement and not flooded cable or aqua seal cable when the city is providing a conduit/raceway system for the cable to be installed within, flooded cable is typical and appropriate for use with this application in commercial projects or was the cable type in the bid documents intended to be flooded type and was incorrectly described as burial?	9/8/2025 5:42:32 PM
Can the city provide a proof-of-concept reference document or provide information establishing the design basis for the bollard speakers as there are many types of bollards with widely varying sizes and corresponding price points and varying means of performance when propagating sound. The award basis is the lowest respondent which favors a respondent whom may utilize the smallest of bollards as their speaker basis, use of directional bollards which are more affordable than multi directional bollards, etc.	9/8/2025 5:42:39 PM
Is there existing electrical, in the way of a duplex 110V outlet at the proposed main rack location?	9/8/2025 5:42:52 PM
Is there an existing data/ LAN connection to the city’s network at the proposed main rack equipment location	9/8/2025 5:43:05 PM
In reference to 2.01-2-B; What type of “hardline” input is required, is the hardline to be a balanced audio or unbalanced audio connection? What type of connector is needed? Also, where and how would the city like this connection? Inside, outside? By Flying lead cable at track? 1RU rack panel input? Wall outlet? Surface mounted outlet box on post?	9/8/2025 5:43:21 PM
Is there site plan documentation in .dwg format that can be provided to the awarded respondent so proper scale engineering documents and shop drawings can be produced for use with a formal submittal package, or is a submittal package not a requirement for the city and the expectations of the city is for the awarded contractor move immediately to their procurement process once NTP is given?	9/8/2025 5:43:30 PM
How long after bidding closes does the city estimate will the award notice be issued? And how long after award, does the city estimate, a notice to proceed be issued?	9/8/2025 5:43:38 PM
For the equipment rack, what is the city’s expectations for the type of rack? Open floor rack? Open floor rack on caster base? Floor rack with side panels and locking front and rear doors? Open frame wall rack, Solid frame wall rack, etc.	9/8/2025 5:43:54 PM
What is the budget for this project?	9/8/2025 5:44:05 PM

Code	Description
[939-77]	Sound Equipment (Including Microphones, Speakers, Recording Equipment, etc.) Maintenance and Repair
[803-80]	Speakers and Accessories: Drivers, Enclosures, Grilles, Grille Cloth, etc.

Bollard Speakers & Subwoofers Ft. Mellon Park

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