Project Information

Bid Title

Implementation Support of the Enhanced Fleet Modernization Program

Issuing Agency

South Coast Air Quality Management District

Location

California

Published Date

Oct 3, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

P2026-05

Original Source

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Project Description

Bid Number	Title	Bidder's Conference	Closing Date	Contact Person	Document
P2026-05	Implementation Support of the Enhanced Fleet Modernization Program	Optional Bidders’ Conference 10/22/25 10:00 AM	12/4/2025 01:00 PM	Justin Joe (909) 396-2054 Victor Juan (909) 396-2374	P2026-05

Attachment Preview

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT

REQUEST FOR PROPOSALS

RFP for the Implementation Support of the Enhanced Fleet Modernization Program

P2026-05

The South Coast Air Quality Management District (South Coast AQMD) requests proposals for

the following purpose according to the terms and conditions attached. In the preparation of

this Request for Proposals (RFP), the words "Proposer," "Contractor," "Consultant," “Bidder,”

and “Firm” are used interchangeably.

PURPOSE

The South Coast AQMD is pleased to announce a request for proposals to provide

administrative, consumer education, and case management support for the implementation of

the AB 118 Enhanced Fleet Modernization Program (EFMP) and the Clean Cars 4 All (CC4A)

program in the South Coast AQMD. These programs incentivize the early retirement of older

passenger vehicles and their replacement with low or zero emission vehicles up to eight

model years and newer. This program focuses participation with lower income residents

living in disadvantaged communities. To deliver administrative services assistance, contractors

will assist South Coast AQMD in reviewing, assessing, and qualifying program applicants.

These services will also provide assistance to the applicants through step- by-step guidance in

completing their applications and meeting program requirements for monetary incentives to

purchase a qualifying replacement vehicle. In addition, the Contractor will provide consumer

education on consumer protection rights and understanding of the various advanced

technology vehicles and their operation. The Contractor may be asked to provide outreach

assistance at various venues, including community events. The number of events and locations

will be determined by the South Coast AQMD staff. The Contractor shall provide all equipment,

operation, and project management necessary to successfully conduct these events, as well

as data analysis and reporting after the event.

A key goal of the application process is to achieve a streamlined and positive consumer

experience. To accomplish this goal, the Contractor shall be knowledgeable of program

requirements and procedures as set forth in state law, grant agreements, implementation plan,

contracts, and other policies and procedures. South Coast AQMD staff will provide all materials

and training necessary to obtain this knowledge, and from time to time, the materials will be

updated to reflect changes in the program. Because the application requirements are complex

and would otherwise hinder individuals from participating in these incentive programs, one-to-

one assistance to the applicant will be necessary.

In addition to providing assistance and determining eligibility for program applicants, the

Contractor may be working with commercial entities that are part of EFMP implementation,

including automotive dealerships, financial institutions, automotive dismantlers, and electric

vehicle supply equipment (EVSE) suppliers/installers. Applicants will be interfacing with these

entities as part of the process to complete the vehicle retirement and replacement process. As

such, contractors must ensure that these entities are authorized to participate in the program,

maintain compliance with program requirements, and provide a positive experience for

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P2026-05

program participants. Finally, the Contractor may provide program marketing and outreach

assistance, such as promoting attendance, coordinating, and providing consumer assistance

services at outreach events, as well as other marketing activities to maximize overall program

participation by the public.

This RFP is seeking proposals that demonstrate experience and knowledge in consumer

assistance services, monetary incentive programs, and public outreach and marketing

services. Total funding for this RFP will be up to $4,000,000, with an expected timeframe of 36

months from contract initiation to completion. During the 36-month period, up to 7,400 clean

vehicle replacement vouchers may be processed. The South Coast AQMD may award one or

more contracts to applicants under this RFP to maximize the program's efficacy.

INDEX - The following are contained in this RFP:

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Section VIII

Section IX

Section X

Section XI

Background/Information

Contact Person

Schedule of Events

Participation in the Procurement Process

Statement of Work/Schedule of Deliverables

Required Qualifications

Proposal Submittal Requirements

Proposal Submission

Proposal Evaluation/Contractor Selection Criteria

Funding

Sample Contract

Attachment A - Participation in the Procurement Process

Attachment B - Certifications and Representations

SECTION I: BACKGROUND/INFORMATION

The South Coast AQMD is the regional air pollution control agency for the four-county South

Coast Air Basin (Basin) (Orange County and the non-desert portions of Los Angeles, Riverside

and San Bernardino counties), and the Riverside County portions of the Salton Sea Air Basin

(SSAB) and Mojave Desert Air Basin (MDAB), covering an area of approximately 10,743

square miles.

The EFMP is a voluntary vehicle retirement and replacement program authorized by the

California Alternative and Renewable Fuel, Vehicle Technology, Clean Air, and Carbon

Reduction Act of 2007 (Assembly Bill 118, Statutes of 2007, Chapter 750; Health and Safety

Code sections 44125-44126) section 44125(a). The CC4A is a parallel program and is part of

California Climate Investments, a statewide initiative that places billions of cap-and-trade

dollars to work reducing greenhouse gas emissions, strengthening the economy and improving

public health and the environment, particularly in disadvantaged communities. Guidelines for

both programs were established by the California Air Resources Board (CARB) in consultation

with the Bureau of Automotive Repair in August 2010. These programs, as implemented by the

South Coast AQMD, provide incentives to eligible owners of light-duty vehicles for the early

retirement of older, higher-emitting vehicles and their replacement with cleaner ones, or provide

mass transit passes in lieu of replacement vehicles. In the South Coast Air Basin, the EFMP

and CC4A programs are implemented jointly as a combined program that has been branded

Replace your Ride. For simplicity, this program will be referred to in this RFP as the EFMP.

Page 2 of 34

P2026-05

The EFMP places emphasis on:

• Targeted outreach in low-income and disadvantaged communities.

• Providing assistance to program participants to complete the transactions.

• Ensuring that retired vehicles have sufficient remaining useful lives and functionality.

• Provides plus-up incentives for purchases of zero emission replacement vehicles and

alternatively offers vouchers for public transportation, car sharing, electric bicycles (e-

bikes), or other alternative mobility options.

Since March 2015, the inception of the EFMP, the program has issued over 13,400 vouchers

to the eligible program participants to purchase cleaner and more fuel-efficient vehicles, e-

bikes, or exchange their retirement vehicle for other alternative mobility options.

SECTION II: CONTACT PERSON:

Questions regarding the content or intent of this RFP or on procedural matters should be

addressed to:

Mr. Victor Juan, Technology Advancement Office

South Coast AQMD

21865 Copley Drive

Diamond Bar, CA 91765-4178

(909) 396-2374

VJuan@aqmd.gov

Mr. Justin Joe, Technology Advancement Office

South Coast AQMD

21865 Copley Drive

Diamond Bar, CA 91765-4178

(909) 396-2054

jjoe@aqmd.gov

SECTION III:

SCHEDULE OF EVENTS

Date

October 3, 2025

October 22, 2025

December 4, 2025

2nd Quarter of 2026

Event

RFP Released

Bidder’s Conference*

Proposals Due to South Coast

AQMD - No Later Than 1:00 pm

Anticipated Contract Execution

*Participation in the Bidder’s Conference is optional. Such participation would help notify

potential Bidders of any updates or amendments. The Bidder’s Conference will be held in a

hybrid format, online and at South Coast AQMD Headquarters in Diamond Bar, California at

10:00 am on Thursday, October 22, 2025. Please contact Victor at (909) 396- 2374 by the

close of business on Friday, October 17,2025 if you plan to attend.

SECTION IV: PARTICIPATION IN THE PROCUREMENT PROCESS

It is the policy of South Coast AQMD to ensure that all businesses including minority business

enterprises, women business enterprises, disabled veteran business enterprises and small

businesses have a fair and equitable opportunity to compete for and participate in South Coast

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P2026-05

AQMD contracts. Attachment A to this RFP contains definitions and further information.

Page 4 of 34

P2026-05

SECTION V: STATEMENT OF WORK/SCHEDULE OF DELIVERABLES

The overall objective is to develop and implement the Retire and Replace Program element of

the Enhanced Fleet Modernization Program (EFMP). The Program applies to low-income

residents to promote cleaner replacement vehicles.

Four tasks have been identified for this project as follows:

1. Initial Meeting(s)/Training with South Coast AQMD Staff

2. Assessing and Processing of Eligible Participants and Vehicles

3. Interface with Participating Commercial Entities

4. Outreach Implementation

Potential bidders should address all tasks based on their background and expertise in their

proposal, based on the format provided in Section VII – Proposal Submittal Requirements. The

five tasks listed below are integral to maximizing program participation and providing a

streamlined and positive consumer experience. Proposals submitted may separately address

Tasks 1 through 4. In addition, the South Coast AQMD reserves the right to recommend awards

to prospective bidders either to conduct all four tasks or only some of the tasks.

Statement of Work

The selected contractor(s) shall perform assignments on an as-needed basis upon receiving

written notification from the South Coast AQMD. Each assignment will have specific tasks to

be conducted and resources to be utilized. No work can be implemented without South Coast

AQMD authorization. Potential tasks include the following:

Task 1 – Initial Meeting(s)/Training with South Coast AQMD Staff

All contracting parties shall meet with South Coast AQMD staff to discuss and establish

program coordination details including training, chain of command, responsibilities, contacts,

timelines, and other logistics prior to working on Tasks 2 through 5. South Coast AQMD staff

will provide training to contractor staff including all written materials and procedures necessary

to assess prospective program participants and process eligible consumers through the

Program.

Task 2 – Assessing and Processing of Eligible Participants and Vehicles

This task includes assessing prospective EFMP participants for program eligibility and assisting

eligible individuals in completing all program requirements in accordance with the EFMP

regulation, grant agreements, EFMP implementation plan, and operations manuals for case

managers, automobile dealerships, dismantlers, and financial institutions. This assistance will

require the Contractor to provide step-by-step instructions to guide program applicants through

program requirements and procedures. In addition, this task requires the Contractor to evaluate

information and documentation provided by applicants to determine compliance with program

requirements and work with applicants to ensure that all program requirements have been

satisfied prior to submission of completed application packages by the Contractor to South

Coast AQMD. Contractor should provide multilingual support including but not limited to

English, Spanish and Chinese.

Contractor will specifically provide information and assistance as needed to individual program

participants on:

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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