Project Information

Bid Title

Full-day Prekindergarten Instructional: 3- and 4-year-olds

Issuing Agency

City School District of Albany

Location

New York

Published Date

Jan 29, 2026

Closing Date

Feb 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID/RFP	DEADLINE
Full-day Prekindergarten Instructional: 3- and 4-year-olds	Feb. 26, 2026 @ 2 p.m.

Attachment Preview

REQUEST FOR PROPOSALS

RFP # 0206-26

Full-day Prekindergarten Instructional: 3- and 4-year-olds

Attention: Purchasing Agent Address:

City School District of Albany

1 Academy Park Albany, NY 12207

Phone: (518) 475- 6050

Fax: (518) 475- 6054

RESPONSES DUE BY: 2:00pm on February 6th, 2026

CITY SCHOOL DISTRICT OF ALBANY

Legal Notice

RFP #0206-26 Full-Day Prekindergarten Instructional 3-and 4-Year-Olds

The City School District of Albany, hereinafter known as the District, will receive proposals at

the Central Administration Offices, Purchasing Department, 1 Academy Park, Albany, New

York, 12207 until 2:00 PM on February 6th, 2026. The envelopes containing the proposals must

be sealed, and addressed to:

Purchasing Agent

City School District of Albany

1 Academy Park

Albany, NY 12207

Envelopes containing the proposals should be clearly marked “RFP #0206-26 Full-Day

Prekindergarten Instructional 3- and 4-Year-Olds”.

The District has the right to accept or reject any and all proposals or parts thereof as it deems to

be in its best interest.

Proposals may be obtained by download from our District website at

https://www.albanyschools.org/business/bids, contacting the Purchasing Office at (518) 475-

6050, or by emailing jmonroe@albany.k12.ny.us.

The City School District of Albany is an affirmative Action, Equal Opportunity Enterprise.

In accordance with the provisions of Section 103 of the General Municipal Law,

an advertisement has been published in the local newspaper.

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GENERAL INFORMATION/CONDITIONS

Statement of Purpose:

The City School District of Albany (hereinafter, City School District of Albany may be referred to as “the

District”) is soliciting proposals for the purpose of collaborating with the City School District of Albany

for the provision of a Pre-K Instructional Program (Children who will be 3 or 4 years old by December 1,

2026).

Proposals must follow the outline set forth in this document. Please submit one (1) original and two (2)

copies of the completed qualifications and other requirements of the RFP, by hand delivery, regular

mail, or courier to the address listed on the cover page. The District must receive the proposal by the

date indicated in the timeline below.

General Information:

The City School District of Albany operates twelve elementary schools, four middle school buildings, and

one primary high school facility with extended programs in additional buildings, educating

approximately 9,000 students P-12. In addition to neighborhood schools, the District includes several

magnet schools and programs, as well as other innovative academic opportunities for students.

SCOPE OF SERVICES

The District is soliciting organizations that currently provide services to 3 and/or 4 year-old children

within the City School District of Albany attendance catchment area that are interested in collaborating

to provide a Full Day Prekindergarten program per NYSED Universal Prekindergarten regulations per 8

NYCRR §151-1.4 and City School District of Albany protocols and policies. This is a renewable annual

contract, with an RFP process conducted every 3-5 years. The annual renewable contract is contingent

upon adequate performance and availability of state funds. Here is a summary of the scope of services

selected organizations will provide (please see attached Appendix for a more thorough outline):

● Prekindergarten Instructional Program for eligible City School District of Albany children at no cost

to families (Grant Funded through collaboration with the district).

● Collaborate with the district in providing onsite or off-site (3- and 4-year-olds) Full Day Pre-K for

eligible 3-year-olds and/or 4-year-olds.

● Prekindergarten teacher with teacher qualifications consisting of: preferably a Bachelor’s degree

and valid New York State Teacher Certificate in Early Childhood Education (Birth- Grade 2) or

Students with Disabilities (Birth - Grade 2); or at minimum have a Bachelor's degree in early

childhood education and have a written five-year plan for becoming certified; for full day

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prekindergarten program for up to 18 students at elementary school sites, and up to 16 students

per classroom at community based sites (Community Based Organizations should have official

transcripts and copies of teacher certifications on file and will complete an annual or as modified

staff qualifications form to be provided to the District). The NYS State Education Office of Early

Learning UPK Regulations state that a certified teacher, or where there is not a certified teacher, a

certified educational supervisor, must be on site during UPK program hours.

● Full time Teacher Assistant for each classroom based on ratios noted above. Teacher Assistant

requirements: high school diploma, teacher assistant certification or CDA.

● Provide substitutes as needed when either Teacher or Teaching Assistant is out.

● Program must demonstrate compliance with and follow all district protocols, policies, and

prekindergarten curriculum; aligned to the NYS Prekindergarten Learning Standards (2024 Edition)

for a seamless transition to the NYS Prekindergarten Learning Standards (2024 Edition). See the

attached Expectations Guide for a better understanding of district expectations and requirements

set forth for three- and four-year-old prekindergarten.

● Program must demonstrate compliance with and follow Prekindergarten Regulations as set forth

by NYSED under 8 NYCRR §151-1.4 and Education Law §3602-e

https://www.nysenate.gov/legislation/laws/EDN/3602-E

https://www.nysenate.gov/legislation/laws/EDN/3602-EE

and these regulations include having a certified teacher on site at all times.

● Program instructional day will run for 6.5 hours/per day and follow The City School District of

Albany school year calendar, providing 183 days of instruction.

● Program hours will run from either 8-2:30pm or 9:00-3:30pm.

● Optional: opportunity to offer integrated collaborations within the prekindergarten classroom.

Minority and Women owned Business Enterprises certified in New York State are encouraged to

submit proposals.

The District may also award additional work beyond this scope and project based upon responses to

this Request for Proposals.

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TIMELINE

A. Mailing of Requests for Proposal:

Date: January-February 2025

B. Deadline for submission of proposal to the Purchasing Agent (must receive by):

Date and time: February 6th, 2026 at 2:00pm EST

C. Evaluation of proposals and selection of the responder(s) to be recommended (tentative):

Date: February–March 2026

D. Approval by the Board of Education (tentative):

Date: April/May 2026

E. Effective date of award (tentative):

Date: April/May: Notification of award for the 2026-2027 school year

GENERAL REQUIREMENTS

Instructions to Responders:

The City School District of Albany prohibits employees (or entities in which the employee has a financial

interest, or from which the employee receives compensation) from contracting with the District to

provide goods or services as an independent contractor.

The submission of a proposal will indicate that the responder (1) has read the instructions, (2) will abide

by the terms and conditions governing this Request for Proposal, and (3) understands the requirements

for delivery of the services specified.

General Instructions:

1. Specifications contained in the Request for Proposal are for the provision of a

Prekindergarten program onsite in elementary schools or at off-site community-based sites for

eligible district children in collaboration with the City School District of Albany as outlined in the

Scope of Services section of this RFP.

2. Minimum requirements are specified. The responder may choose to exceed those minimums.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 611430Professional and Management Development Training

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