Project Information

Bid Title

2026 Nuisance Abatement Bid Packet.pdf

Issuing Agency

City of Salina

Location

Kansas

Published Date

Feb 17, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

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File	2026 Nuisance Abatement Bid Packet.pdf	1.0 MB

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NOTICE TO BIDDERS

The City of Salina, Kanas is currently accepting sealed bids for the following, at the office of the

City Clerk, City-County Building, 300 West Ash, Room 206, Salina, Kansas, until 2:00 p.m.

(Central), Thursday, March 12, 2026, at which time the bids will be opened publicly and read

aloud.

CLEAN-UP OF PROPERTIES, ONE YEAR CONTRACT

DEVELOPMENT SERVICES

The contract documents are the property of the City of Salina, Kansas, and are available

for public inspection at the office of the City Clerk, City-County Building 300 West Ash, Room

206, Salina, Kansas. The documents may be obtained from the City of Salina website (www.salina-

ks.gov/bids). Please contact Community & Development Services, at (785) 309-5715 or email

buildingservices@salina.org with any questions in regard to the bid. No faxed bids will be

accepted. Late bids will be returned unopened.

The City of Salina, Kansas, reserves the right to reject any or all proposals and to waive

any irregularities therein.

THE CITY OF SALINA, KANSAS

/s/ Nikki Goding

CITY CLERK

ComDemvuenloitpym&eDnteSveelrovpicmeesnt Services

Room 201

City-County Building

300 West Ash, P.O. Box 736

Salina, Kansas 67402-0736

February 17, 2026

Telephone 785-309-5715

Fax 785-309-5713

TDD 785-309-5747

E-mail building.services@salina.org

Website www.salina-ks.gov

Dear Contractor:

The City of Salina is currently soliciting bids for contractor clean-up (abatement) of properties under its

Property Maintenance Code Enforcement function. Abatements may include securing buildings (doors and

windows) or fence openings to prevent unauthorized entry; installing erosion control devices according to a

site plan; utilizing and/or removing, abating, or cleaning up of a variety of items such as tall grass/weeds, yard

waste, tree branches, appliances, vehicle parts, graffiti, and miscellaneous trash, rubbish, and debris, as

explained in “Exhibit A.”

Code Enforcement Officers (CEOs) make reasonable efforts to work with property owners and tenants to

voluntarily bring their premises into compliance with city codes. Unfortunately, this is not always successful

and it is in the public’s interest to remove the nuisances. In these cases, the City may order corrective work

to be done at the property owner’s expense, by means of a private contractor hired by the City to complete

the work within a reasonable amount of time. The property owner is then billed by the City for the cost of

abatement, along with an administrative fee of $130.00.

In previous years approximately 350 referrals were sent to correct property maintenance code violations. The

rate that orders are issued and exact services required varies greatly from week to week and depends partly

upon weather conditions. Between 40 and 45 work orders were issued during each of the peak months of

May through August, but the need for abatement services continues year round. In order to cover

unpredictable needs, Community and Development Services will select contractors with the capacity to

respond in a timely manner at an agreed rate.

The attached request sets out terms and conditions for submitting your proposal. Proof of current insurance

should be included with your bid. Sealed bids may be returned to the City Clerk’s Office located at 300 W.

Ash, Room 206, and P.O. Box 736, Salina, KS 67402-0736 before 2:00 p.m. on Thursday, March 12, 2026.

Sincerely,

Lauren Driscoll

Director of Community and Development Services

EXHIBIT A

CITY OF SALINA – NEIGHBORHOOD SERVICES

BID INFORMATION FOR NUISANCE ABATEMENT CLEAN-UP SERVICES

1. BID INVITATION.

Sealed written proposals, subject to the conditions as shown herein, are requested for

contractor clean-up (abatement) of properties under the Property Maintenance Code. The

proposals must be submitted on or before Thursday, March 12, 2026, 2:00 p.m. to the

City Clerk at the City-County Building, 300 W. Ash, Room 206, Salina, KS. Late proposals

or faxed bids will not be accepted. Bids will be opened and read publicly at 2:00 p.m. on

Thursday, March 12, 2026 at the City-County Building, 300 W. Ash, Room 206, Salina,

Kansas 67401.

2. INSTRUCTIONS.

Written Proposals. Proposals shall be typed or written in ink on the form prepared by the

City. Officials of corporations shall designate their official title; partners or sole owners

shall so state, giving the names of all interested parties. The person signing the bid shall

initial all corrections or erasures.

Reservations. The City of Salina reserves the right to reject any and all proposals, to

waive informalities or defects in proposals or to accept such proposals as shall be deemed

to be in the best interest of the City so to do.

Qualifications of Bidders. Each bidder must submit with the bid written evidence of

qualifications to provide the minimum required services. Bidders are required to submit

evidence that they have adequate insurance coverage and financial and technical ability

to furnish the required services.

Sufficiency of Documents. Interpretations. Addenda. The submission of a bid will

constitute an incontrovertible representation by bidder that he will comply with every term

and condition of the Contract Documents and that such documents and specifications

therein are sufficient in scope and detail to indicate and convey understanding of all

requirements for furnishing the equipment and associated services.

Submission of Bids. Bids with all required submittals and information shall be submitted

at the time and place indicated in the invitation to Submit Proposals in writing within a

sealed opaque envelope addressed: City of Salina, Nikki Goding, City Clerk, 300 W. Ash,

Room 206, P.O. Box 736, Salina, Kansas 67402 and identified on the outside with bidder’s

name and address, and project title.

Withdrawal of Bids. Bids may be withdrawn by notice in writing only if received by the

City prior to bid opening. After bid opening, bids may not be withdrawn and shall remain

open for 30 days.

Award of Contract. City reserves the right to reject any and all bids, to waive any and all

informalities, and to disregard all nonconforming, non-responsive or conditional bids.

Discrepancies between words and figures will be resolved in favor of words. Discrepancies

between the indicated sum of any column of figures and the correct sum thereof will be

resolved in favor of the correct sum.

EXHIBIT A

3. AFFIRMATIVE ACTION.

Services provided on behalf of the City or any of its agencies or departments exceeding

$20,000 shall require contractors, vendors and suppliers to have filed an Affirmative Action

Plan prior to work. For those vendors and suppliers who do not already have their

Affirmative Action Plan on file, items awarded by the City Commission are conditional

based upon receipt and approval of the Affirmative Action Plan. Failure to provide the

Affirmative Action Plan within two weeks of the bid date voids the award. Call the

Community Relations Division at (785) 309-5745 for information or assistance.

4. LIABILITY INSURANCE REQUIREMENTS.

Minimum insurance requirements are attached to this request as Exhibit “D.”

5. BID PROPOSAL.

Contract period will be on or about April 1, 2026 and expiring on or about March 31, 2027.

• Labor. Most quote items are “per staff-hour” billed out as follows: For a job that

took a two-person crew 1.5 hours to finish at a quoted rate of $5.

2 people x 1.5 hours = 3 staff hours

3 staff hours x $5 = $15 labor

• Grass/weed abatement. Equipment varies. Contractor will not be reimbursed for

the purchase or use of basic equipment (push or riding mower) required for cutting

heavy growth (often several feet high and including dense sucker growth). Those

contractors with larger equipment will be considered due to least amount of time

taken to abate each property. The abatement contractor with lowest per staff hour

rate will be given first priority for grass/weed abatements, including those for larger

areas and along right-of-ways that are not maintained by property owners.

• Securing buildings, fences, appliances. Contractor will need to provide their

own hand tools (hammers, screwdrivers, linesman cutter/pliers), and will not be

reimbursed for the purchase or use of basic equipment. Any consumable

miscellaneous hardware (i.e. padlock, chain, hasps) are reimbursable work order

items. Boarding requirements for open doors and windows are found in the City

Municipal Code: Ch.31. Sec. 130. Boarding Standard

• Installing erosion control devices. Contractor will need to procure and haul

erosion control devices from a vendor to a work site and use their own tools

(measuring tape, shovels, rakes, hammers) to install the devices per a provided

site plan and written instructions on the abatement referral form.

• Tree/limb removal. This is a “per staff-hour” rate for removing already fallen or

small limbs not requiring special equipment. For whole-tree removal or jobs

requiring a bucket truck, ladders or other specialized equipment, current City of

Salina licensed Tree and Shrub Trimming and/or Treating contractors will be

contacted for specific quotes.

• Debris abatement. Basic tools and means of getting materials to a legal

appropriate disposal location are not separately reimbursed, but dump trip and

tipping fees are, if original receipts are included with the invoice.

• Snow/ice removal. Clearing to make a sidewalk passable is usually best done by

hand, but some locations are open enough for a snow blade to be efficient. If

EXHIBIT A

weather conditions or foot traffic have compacted snow, it may require spreading

sand and/or snow-melting chemicals.

• Illicit discharge (sediment) clean-up. Removal and cleanup of sediment, silt,

earth, soil, or other construction-related material that is deposited, runoff, or

tracked into the public right-of-way

• Dump run. To offset mileage and equipment costs. No additional mileage or fuel

surcharge items will be reimbursed. An original receipt must be submitted for each

dump run fee invoiced. Contractor bidding project should consider how best to

efficiently remove debris and the lots being abated. The City prefers that the

bundling of debris with limited trips to the landfill be considered in contractor’s bid

in the landfill fee. Where possibly combined minor and small abatement items will

be the 1st priority for consideration by the contractor when estimating landfill fees,

and will be considered by the City when reviewing landfill charges for small

abatement processes.

6. REQUIRED RESPONSE TIME.

Work orders are required to be completed within 48 hours of being issued. If a contractor

cannot meet this requirement due to rain or other unforeseen reason, the contractor must

contact Neighborhood Services immediately.

7. ON-SITE CONDUCT.

All contractors and sub-contractors are expected to perform all abatements in a

professional manner and exhibit good conduct when working on City jobs.

• Assure all workers are suitably attired and proper safety equipment has been

provided;

• Conduct activities in compliance with all federal, state and local ordinances

regarding transportation and disposal of all waste materials and procure the proper

license required for the application of any chemicals associated with work orders;

• Train all personnel performing work as to the specifications and requirements

detailed in these General Requirements for Abatement Contractors;

• All work will comply with all storm water management illicit discharge requirements

(no debris shall remain outside property being abated. Example: easement, street,

R.O.W.);

• No work shall be performed between the hours of 10:00 p.m. and 7:00 a.m.

Monday through Saturday and 10:00 p.m. and 8:00 a.m. on Sunday;

• All abatement workers must remain on the exterior of any structures on the

property and not enter any structures, whether open to entry or secured, unless

specifically protected by Administrative Search Warrant and a uniformed law

enforcement officer or code enforcement officer is present. Porch, deck, shed,

garage and accessory buildings are prohibited-entry areas, unless entry is

specifically protected by a search warrant.

8. DENIAL OF ACCESS AND SEARCH WARRANTS.

If the contractor is denied entry or ordered off the property, the contractor should

immediately remove his/her equipment and staff, quickly and courteously leave the

property, and immediately contact the Neighborhood Services division. The

contractor is entitled to one hour of compensation at the contracted rate for one staff

member, in accordance with the type of work specified by order. Certain work orders are

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