Project Information

Bid Title

Beaver Bus Services

Issuing Agency

Oregon State University

Location

Oregon

Published Date

Dec 23, 2025

Closing Date

Jan 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description

Oregon State University is seeking a contractor to provide Beaver Bus Services. Responses to the solicitation must be received no later than the due date and time in accordance with the submittal instructions contained in the solicitation document. For additional information please contact Cassandra Hurd by email at cassandra.hurd@oregonstate.edu or by telephone at 541-737-3059.

Attachments

• P2026-019838CH RFP Beaver Bus Services .pdf

Details

Procurement Type:

Solicitation Number:

Sole Source:

Attachment Preview

REQUEST FOR PROPOSAL

RFP Number: P2026-019838CH

RFP Title:

Beaver Bus Services

Submittal Email: bids@oregonstate.edu

INTRODUCTION

Procurement, Contracts and Materials Management is seeking Responsive

Responsible Proposers to submit Proposals for the provision of shuttle bus drivers,

maintenance and storage of OSU Beaver Bus shuttle vehicles. OSU will provide

vehicles identified in Attachment A to be used in the performance of Beaver Bus

Services. OSU may replace these vehicles, add to these vehicles, or reduce the

number of vehicles available to Contractor to perform Beaver Bus Services at its

discretion.

SCHEDULE OF EVENTS

Issue Date:

Question Deadline:

Closing:

December 23, 2025 (3:30 pm PT)

January 12, 2025 (3:30 pm, PT)

January 26, 2025 (3:30 pm, PT)

OSU ADMINISTRATIVE CONTACT

Name: Cassandra Hurd

Title:

Procurement Analyst

E-Mail: Cassandra.hurd@oregonstate.edu

Procurement, Contracts and Materials Management (PCMM) at Oregon State

University (OSU) is the issuing office and is the sole point of contact for this Request for

Proposal (RFP). Address all concerns or questions regarding this RFP to the OSU

Administrative Contact identified above.

P2026-019838CH RFP Beaver Bus Services

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I. GENERAL

1. BACKGROUND:

OSU Transportation Services provides Beaver Bus circulation on the Corvallis campus as

well as a connector route to the Corvallis Linn Benton Community College campus. OSU

is soliciting a new services contract to continue this service.

2. OREGON STATE UNIVERSITY:

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation, and

the world as a premier 21st-century research university. OSU is committed to exceptional

research, discovery, innovation, and engagement – and to integrating its research and

engagement mission with the delivery of a high-quality, globally relevant, and

affordable education for the people of Oregon and beyond. OSU is one of only three

land, sea, space, and sun grant universities in the U.S. and is the only university in Oregon

to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

Through its centers, institutes, Extension offices and Experiment Stations, OSU has a

presence in all of Oregon’s 36 counties, including its main campus in Corvallis, the

Hatfield Marine Sciences Center in Newport and OSU-Cascades Campus in Bend. OSU

offers undergraduate, master’s and doctoral degrees through 11 academic colleges

enrolling more than 35,000 students from every county in Oregon, every state in the

country and more than 105 nations.

OSU’s 570-acre main campus is in the city of Corvallis, a vibrant college town of nearly

58,000 in the heart of Western Oregon’s Willamette Valley. The campus is located within

the traditional homelands of the Mary’s River or Ampinefu Band of Kalapuya. Following

the Willamette Valley Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were

forcibly removed to reservations in Western Oregon. Today, living descendants of these

people are a part of the Confederated Tribes of Grand Ronde Community of Oregon

and the Confederated Tribes of the Siletz Indians.

3. APPLICABLE REGULATIONS / JURISDICTION AND VENUE:

This RFP is subject to the applicable provisions and requirements of the Oregon Revised

Statutes, Oregon Administrative Rules, and OSU Policies and Procedures. OSU Standards

03-010 and 03-015 govern OSU’s procurement activities. In case of confusion or dispute

of a word or term used in this RFP, the definitions included in OSU Standards 03-010 and

03-015 control.

This RFP, and any dispute arising out of this RFP, shall be construed in accordance with,

and governed by, the laws of the State of Oregon. Any other action to enforce any

provision of this RFP or to obtain any relief from or remedy in connection with this RFP

may be brought only in the Circuit Court of Oregon for Benton County.

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II. INSTRUCTIONS TO PROPOSERS

1. COMMUNICATIONS DURING RFP PROCESS:

Proposers are prohibited from communicating about this RFP or award of a new

contract with OSU employees, other than the OSU Administrative Contact, or any party

in a position to create an advantage for the proposer or disadvantage for other

proposers. This restricted period of communication begins on the date the RFP is issued

and ends with the conclusion of the appeal period following notice of intent to award.

This restriction does not apply to communications during a pre-proposal conference or

other situations where the OSU Administrative Contact is present. A proposer who

intentionally violates this requirement or otherwise benefits from such a violation by

another party may have its proposal rejected due to failing to comply with all prescribed

solicitation procedures.

2. QUESTIONS:

Questions about this RFP must be sent via email and received by the OSU Administrative

Contact no later than the question deadline indicated in the Schedule of Events on the

first page of this RFP. OSU will consider all timely submitted questions and if appropriate

either amend the RFP or answer questions through an addendum. Questions should be

clearly marked with the RFP Number and Title.

3. ADDENDA:

Only documents issued as written addenda by PCMM serve to change the RFP in any

way. No other direction, written or verbal, serves to change the RFP. Addenda will be

publicized on the OSU bid opportunities website. Proposers are advised to consult the

OSU bid opportunities website prior to submitting a proposal to ensure that all relevant

addenda have been incorporated into their proposal. Proposers are not required to

submit addenda with their proposal however, proposers are responsible for obtaining

and incorporating any changes made by addenda into their proposal. Failure to do so

may make the proposal non-responsive, which in turn may cause the proposal to be

rejected.

4. SIGNATURE:

Any submittals that require signature must be signed, in ink or electronically, by an

authorized representative with authority to bind the proposer. Proposer’s signature

certifies that the proposer has read, fully understands, and agrees to be bound by the

RFP and all exhibits and addenda to the RFP.

5. PUBLIC RECORD:

Upon completion of the RFP process, information in all proposals will become subject

records that can be disclosed under Oregon Public Records Law. Oregon Revised

Statute 192.345 contains exemptions from disclosure including “trade secrets”, which

may include, but are not limited to: any formula, plan, pattern, process, tool,

mechanism, compound, procedure, production data, or compilation of information

P2026-019838CH RFP Beaver Bus Services

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which is not patented, which is known only to certain individuals within an organization

and which is used in a business it conducts, having actual or potential commercial

value, and which gives its user an opportunity to obtain a business advantage over

competitors who do not know or use it. NOTE: Price is not considered a trade secret.

If a proposal contains “trade secrets” the proposer must only mark those sections of the

proposal with the words “TRADE SECRET” prior to, and at the end of, the trade secret

information; provided, that such mark shall not be sufficient to make any information a

“trade secret.” Only bona fide “trade secrets” may be exempt and only if public interest

does not require disclosure. Marks or claims that the entirety of a proposal is “trade

secret” or “confidential” WILL RESULT IN NONE OF THE PROPOSAL BEING TREATED AS

SUCH.

6. SUBMISSION:

Proposers must submit their proposal as attachment(s) in an email to the

bids@oregonstate.edu email address. Electronic versions must be sized appropriately for

transfer (under 150 mb per email). Multiple emails may be sent to submit proposal

attachments as necessary.

Proposals must be received, in their entirety, by PCMM no later than the closing date

and time indicated in the Schedule of Events on the first page of this RFP. The email

subject line must contain the RFP number and RFP title. It is the proposer’s responsibility

to ensure that the proposal is received prior to the closing date and time. Only those

proposals received at the bids@oregonstate.edu email address by the closing date and

time will be considered responsive. Do not email a copy of the proposal to any other

OSU email addresses.

It is highly recommended that the proposer confirms receipt of the email with the OSU

Administrative Contact noted in this RFP. The OSU Administrative Contact may verify

receipt but will NOT verify the integrity of the attachment(s), answer questions related

to the content of the proposal or address the overall responsiveness of the proposal.

7. MODIFICATION:

Modification of a proposal after submittal but prior to closing may be completed by

submitting a written notice indicating the modifications and a statement that the

modification amends and supersedes the prior proposal. After closing, proposers may

not modify their proposal.

8. WITHDRAWALS:

A proposer may withdraw their proposal by submitting a written notice to the OSU

Administrative Contact prior to the closing date and time. The written notice must be

on the proposer’s letterhead and signed by an authorized representative of the

proposer.

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9. LATE SUBMITTALS:

Proposals and written notices of modification or withdrawal must be received no later

than the closing date and time. For purposes of this RFP, the official date and time is the

date and time that the email is received at the bids@oregonstate.edu email address.

OSU may not accept or consider late proposals, modifications, or withdrawals except

as permitted in OSU Standard 03-015, Sec 5.9. Sole responsibility rests with the proposer

to ensure OSU’s receipt of its proposal prior to closing. OSU shall not be responsible for

any delays or misdeliveries caused by transmission errors, malfunctions, or electronic

delays including those within OSU’s network. IT IS THE PROPOSER’S RESPONSIBILITY TO

ENSURE OSU HAS RECEIVED THE PROPOSAL BY CLOSING DAY AND TIME. Any risks

associated with electronic transmission of the proposal are borne by the proposer.

10. PROPOSAL OPENING:

Proposals will be opened immediately following the closing. Proposers may request to

attend a virtual proposal opening which may be conducted via Zoom or other

electronic meeting platform. Please inform the OSU Administrative Contact in advance

if you would like to attend the proposal opening. Only the names of the proposers

submitting proposals will be announced. No other information regarding the content of

the proposals will be available.

11. PROPOSALS ARE OFFERS:

The proposal is the proposer’s offer to enter a contract pursuant to the terms and

conditions specified in the RFP, its exhibits, and addenda. The offer is binding on the

proposer for one hundred twenty (120) days. OSU’s award of a contract constitutes

acceptance of the offer and binds the proposer.

12. RIGHT TO REJECT:

OSU may reject, in whole or in part, any proposal not in compliance with the RFP,

exhibits, or addenda. OSU may reject all proposals for good cause, if OSU finds that it is

in the public interest to do so. Notification of rejection along with appeal rights will be

sent to proposers whose proposal is rejected.

13. PROPOSAL CANCELLATION:

If an RFP is cancelled prior to closing, notification of cancellation will be sent, and all

proposals already received will be deleted. If an RFP is cancelled after closing, or all

proposals are rejected, the proposals received will be retained and become part of

OSU’s proposal file.

14. PROPOSAL PREPARATION COST:

OSU is not liable for costs incurred by the proposer during the RFP process.

15. AWARD:

Unless otherwise specified in the RFP, single or multiple contracts may be awarded as a

result of this RFP. Award will be made to the highest ranked proposer(s) who, in OSU’s

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Commodity Codes

• NAICS 485113Bus and Other Motor Vehicle Transit Systems
• NAICS 485510Charter Bus Industry

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