Project Information

Bid Title

2026-01 Purchase of Walk-In Freezer at Phillips High Lunchroom

Issuing Agency

Marion County School District

Location

Alabama

Published Date

Mar 5, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-01 Purchase of Walk-In Freezer at Phillips High Lunchroom

The Marion County Board of Education is now accepting sealed bids for the purchase of one walk-in freezer at the Phillips High School Lunchroom in Bear Creek, AL. Bids will be opened on Wednesday, March 19, 2026 at 2:00PM CST in the Boardroom of the Marion County Board of Education located at 188 Winchester Drive, Hamilton, AL 35570. All attached bid materials, specifications, and requirements should be carefully read and any questions may be directed to Mrs. Jennifer Roberts, CNP Director, at (205) 921-3191. For a bid response page, please click HERE.

Attachment Preview

Ann West, Superintendent

Phone (205) 921-3191

FAX (205) 921-7336

Office of Superintendent

188 Winchester Drive

Hamilton, Alabama 35570

Marion County Board Members

Beverly Burleson

Joyce Fowler

Don Jones

Mark Dearen

Daryl Weatherly

March 5, 2026

BID AWARENESS LETTER

To: Prospective Vendors

From: Jennifer Roberts, Child Nutrition Director

You are invited to submit sealed bids for a walk-in freezer for Marion County Schools. All

potential bidders must be licensed to do business in Alabama and must be registered with the

Alabama Secretary of State.

Bid Title: Phillips Walk-In Freezer #26-01

Sealed bids will be received by the Marion County Board of Education until 2:00 PM on

Wednesday, March 19, 2026, at the Marion County Board of Education, 188 Winchester

Drive, Hamilton, Alabama, 35570, for the purchase of a Walk-In Freezer. At that time, all

received bids will be opened and read aloud for the purpose of purchasing a walk-in freezer by

the child nutrition program listed school district.

Mail or send RFP/bid to 188 Winchester Drive, Hamilton, AL 35570, and mark clearly on

the outside of the sealed envelope the number of this bid: 26-01.

A copy of these documents will be sent via email. Please follow the instructions listed on the

cover sheet. If the document is not submitted as requested, your bid will be disqualified. It is

requested that the bidder carefully read all specifications and information contained in this

document and that the document be retained for future reference.

This invitation to bid has been designed to meet the new USDA Procurement guidelines.

Vendors must fill in all blank spaces for each item proposed in the bid document. Failure to do

so will result in the classification of that particular proposal as non-respondent.

The Marion County Board of Education reserves the right to reject any and/or

all bids and to waive formalities in awarding this bid to the lowest respondent. Please direct any questions

to:

Jennifer Roberts, Marion County Schools Child Nutrition Director, at 205-921-1903 or

jroberts@mcbe.net.

A pre-bid site visit is REQUIRED by all potential bidders. Please set up a visit with Jennifer

Roberts at jroberts@mcbe.net or 205-921-1903; no unplanned visits allowed.

Respectfully submitted,

Mr. Patrick Sutton, Superintendent, Marion County Schools

Jennifer Roberts, Child Nutrition Director, Marion County Schools

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Table of Contents

CNP Bid Walk-in Freezer # 2026-01

Sealed bids will be received at the Marion County Board of Education, 188 Winchester Drive, Hamilton,

Alabama 35570 by 2:00 pm, Wednesday, March 19, 2026 and then publicly opened and read for the CNP

Walk-In Freezer for Phillips High Lunchroom.

Letter

Page _1__

Table of Contents

Page _2__

Invitation to Bid

Page _3_

Proof of Insurance

Page _5__

Instruction to Bidders

Page _6__

Required Federal Provisions

Page _11_

Delivery Address/Points of Contact (see attachments)

Page _15

Bid Specifications/Proposal Form

Page _16_

Vendor Certification

Page _18_

Owner Disclosure Certificate

Page _19

Non-Collusive Bidding Certificate

Page 21

References

Page _

Certification of Compliance with Specifications

Page _24_

Certification Regarding Drug Free Workplace

Page _26_

USDA Form AD-1048

Page _27

Certification of Debarment, Suspension, etc.

Page _27_

Memo regarding HB56- AL Immigration Law Compliance

Page _29_

Affidavit of Alabama Immigration Compliance- Subcontractor Page _30_

Child Nutrition Program Federal Acts

Page _33_

E-Verify Certification Form on file as required by school board

Specifications for Walk-in Freezer

Page 35

All bolded items listed above must be returned with the bid.

2

Invitation to Bid

Walk-in Freezer Bid 26-01

The Marion County Board of Education will accept bids for the following equipment for the school system’s Child

Nutrition Program, according to the specifications set forth in this bid request:

Walk-in Freezer Bid 26-01

The bid opening will be held on March 19, 2026. Bids may be mailed to the attention of Jennifer Roberts, CNP Director,

Marion County Schools, 188 Winchester Drive, Hamilton, Alabama 35570, or hand-delivered at the bid opening. Bids

will be publicly opened and read promptly at 2:00 PM CST on March 19, 2026. No bids will be accepted once the

opening begins. Please note any requirements listed on the response form and bid specification sheet.

The Marion County Board of Education reserves the right to award the bid based on budgetary limits approved by the

Alabama State Department of Education.

Bidders are to use the bid response forms included in this packet and guarantee the quality of work to meet or exceed

expectations set forth in this bid request.

Each party shall follow the procedure outlined below if this contract is to be terminated. All transactions shall be sent

by Registered or Certified mail.

Step 1: Issue warning letter and outline violations and length of time allowed to correct the problem.

Step 2: Issue a letter of intent to cancel the contract if the problem is not resolved by a given date.

Step 3: Issue letter to cancel contract.

It is not the policy of the Marion County Board of Education to purchase on the basis of low bid only. Quality,

conformity with specifications, purpose for which required, terms of delivery, transportation charges, and dates of

delivery are factors which may be used to determine the low responsible bidder. Bidders must abide by the provisions

of the Americans with Disabilities Act of 1990 in order to provide goods or services to the Marion County Board of

Education.

Section 9 of the Alabama Immigration Act No. 2011-535 (http://www.ago.state.al.us/File-Immigration-AL-Law-2011-

535) requires contractors provide the Alabama Department of Education with an Affidavit of Immigration

Compliance and the contractor’s E-Verify Memorandum of Understanding as a condition of the award of any

contract. These two documents must be included with the bid. If you do not believe these requirements are applicable

to your entity, include an explanation justifying such exemption. A contractor can obtain the E-Verify Memorandum of

Understanding upon completion in the E-Verify enrollment process located at the federal website www.dhs.gov/e-

verify.

All items in the bid shall be awarded to one vendor on the basis of lowest total price with all standards of quality for

each item as described being met. Bidder is to quote prices on all items listed. A bid that does not contain a price for

each item may not be considered.

Payment will be made by the school system upon receipt of invoice, inspection, and acceptance by a designated

employee of the representative of the West Alabama Consortium.

.

The Marion County Board of Education reserves the right to reject any and all bids and to award the bid in a manner

deemed to be in the best interests of the West Alabama Consortium. In the event that any provisions of the bid award

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or written contracts emanating from the award is in conflict with Alabama’s bid law, the bid award and resultant contract

are declared null and void.

The vendor’s representative must complete and sign the attached Itemized List Bid Proposal form, Vendor Certification

page, and the form titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion –

Lower Tier Transactions.”

Envelopes containing bids should be sealed and clearly marked on the outside, CNP Bid Walk-in Freezer 2026 due

by 2:00 PM March 19, 2026. Bids should be mailed to Jennifer Roberts, CNP Director, Marion County Board of

Education, 188 Winchester Drive, Hamilton, Alabama 35570.

4

INSURANCE

The Contractor must maintain throughout the life of this contract and pay for professional liability insurance

covering errors, omissions or negligent acts with limits of not less than $3,000,000. Coverage must include

contractual liability. When policies are renewed or replaced, the policy retroactive date must coincide with,

or precede start of work on this agreement. A claims-made policy which is not renewed or replaced, must

have an extended reporting period of two (2) Years. Additionally, the contractor shall procure and maintain

against claims under the Worker's Compensation Act and from claims for damage because of bodily injury

to others (including employees of the districts), death to others, damage to the property of others, and claims

for damages arising during the performance of the contract whether caused by him or anyone directly or

indirectly employed by him. The limits of liability insurance shall not be less than $1,000,000 per

occurrence/$3,000,000aggregate Commercial General Liability, $1,000,000 Automobile Liability. The

certificate of insurance shall be made in favor of and unconditionally named as an additional insured, "The

Board of Education." The certificate of insurance must be provided with this RFP/bid.

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Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 333415Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing

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