Project Information

Bid Title

East Lake Club Apartments Renovation

Issuing Agency

Pinellas County Housing Authority

Location

Florida

Published Date

Nov 22, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Issue Date	Rfp/Rfq/Ifb Number	Due Date & Time	Questions and Answers	Award
East Lake Club Apartments Renovation	November 21, 2025	IFB #25-019	December 31, 2025 by 2 PM	–	–

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Pinellas County Housing Authority

11479 Ulmerton Road

Largo, FL 33778

INVITATION FOR BIDS

IFB # 25-019

FOR

EAST LAKE CLUB APARTMENTS

RENOVATION

November 21, 2025

PROJECT NAME:

Exterior Repairs at East Lake Apartments

150 East Lake Club Drive

Oldsmar, FL 34677-2457

OWNER:

Pinellas County Housing Authority

11479 Ulmerton Road

Largo, FL 33778-1602

ESTIMATED COST: $2,500,000

PROJECT DESCRIPTION: The project scope includes, but is not limited to, the

following work:

• Property wide window replacement (10 Buildings)

• Select balcony repairs at Buildings 2, 5 and 8.

• Targeted sealant repairs at balcony edges.

• New stucco bands around replacement windows.

• New foundation slab surface repairs below weep screeds.

• New perimeter concrete mow strip.

• New balcony/patio screen enclosure drain installation.

• Miscellaneous sealing and painting

• Stucco cold joint crack repairs.

• Rough grading and sod.

BID DUE DATE: Sealed Bids are due from qualified bidders no later than

Wednesday, December 31, 2025, at 2:00PM. Bids will be received at the offices of

Pinellas County Housing Authority located at 11479 Ulmerton Road, Largo, FL 33778-

1602. Bids received after bid due date/time will automatically be disqualified. No

bidder may withdraw his bid for a period of sixty (60) days after the Bid Due Date.

DURATION: Estimate 230 calendar days to complete project ~ details in Exhibit A

PROPOSAL FORM: Bids must be submitted on the proposal forms as furnished

in the Bid Documents and must be signed by a legal officer of the company with

company name, address, date, etc.; failure to do so may result in bid being

considered non-responsive. Envelopes must be sealed and clearly marked on the

outside with the Bidder’s name and address, and the following information

“SEALED BID / PROJECT NAME / DUE DATE/TIME.”

2 ~ IFB 25-019

BID DOCUMENTS: Via download link. https://www.dropbox.com/t/pj6E7ylvKDYAdAaJ

All Bidders shall also be able to document, upon request, their certification as

approved contractors by the manufacturers for all primary products, materials,

warranties or procedures specified prior to the Bid Date.

LOCAL OFFICE: If awarded the contract, the Contractor must maintain an adequately

staffed office or service location capable of meeting the required two-hour on-site

response time. Proposers may satisfy this requirement through an existing local facility

or by establishing one prior to contract execution.

BONDING: A Bid Bond and Performance and Payment Bond is required for this

Project.

LIQUADATED DAMAGES: $750 per day ~ details in Exhibit A

PREBID MEETING: A mandatory pre-bid conference will be held at the Project Site

on Wednesday, December 3, 2025, at 2:00 PM to observe the actual conditions of

the construction in place. The meeting will be conducted by the Architect. Contractors

or their representatives are encouraged to be in attendance. All questions shall be

directed to the office of the Architect.

The Owner reserves the right to waive minor formalities in any bid and to accept any

bid which they consider to be in their best interest and to reject any part of, or any and

all bids. The Owner also reserves the right to limit the bidders to such Contractors that

can submit evidence of their respective experience and ability to construct the work.

Bids shall be awarded to the lowest responsive and responsible Bidders provided that

the Bids are reasonable, and it is in the best interest of the Owner to accept it.

IMPORTANT NOTICE: PCHA reserves the right to request additional information and/or

submission of documents concerning any and/or all bids submitted. A request for

additional information will be faxed to bidder within 48 hours of the deadline

established by PCHA for submission of additional information. Bidders are strongly

encouraged to be prepared to respond.

Bids shall be prepared in accordance with instructions contained within the IFB and

shall remain valid for 90 days. PCHA reserves the right to reject any or all Bids if such

action is in the best interest of the Housing Authority and to waive any and/or all

informalities and minor irregularities. PCHA reserves the right to cancel this

solicitation for any reason it deems is in the best interest of the agency.

3 ~ IFB 25-019

INVITATION FOR BIDS

IFB #25-019

East Lake Club Apartments Renovation

SCHEDULE

 November 21, 2025

Issue Invitation for Bid

 December 03, 2025

Pre-Bid Conference @ 2:00 p.m.

A Pre-Bid Conference will be held at the East Lake Club Apartments located at 150 East

Lake Club Drive, Oldsmar, Florida 34677 at 2:00 p.m. EST, on Wednesday, December

03, 2025. Although not mandatory, it is strongly recommended that all interested Bidders

attend.

 December 10, 2025

Deadline for questions by 2:00 p.m. EST

 December 11, 2025

Response to questions

 December 31, 2025

Bids are due by 2:00 p.m. EST

 January 6, 2026

Post Notice of Intended Decision on

PCHA website

 January 28, 2026

Board of Commissioners approval of

lowest bid and award of contract

 January 29, 2026

Post Notice of Decision on PCHA website

https://pinellashousing.com/do-business-with-pcha/open-solicitations/

PCHA reserves the right to request additional information concerning any and/or all Bids

submitted. If you are hearing- or speech-impaired, call the TDD number-(800) 955-8770, or

TTY number-(800) 955-8771, for further assistance.

PCHA RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS IF SUCH ACTION IS IN

THE BEST INTEREST OF THE HOUSING AUTHORITY AND TO WAIVE ANY AND/OR ALL

INFORMALITIES AND MINOR IRREGULARITIES. PCHA RESERVES THE RIGHT TO

CANCEL THIS SOLICITATION FOR ANY REASON IT DEEMS IS IN THE BEST INTEREST

OF THE AGENCY.

4 ~ IFB 25-019

TABLE OF CONTENTS

INTRODUCTION

NOTICE OF INTENT

6

SECTION A

TYPE OF CONTRACT

6

SECTION B

SCOPE OF WORK

6

SECTION C

DUE DATE OF BID

6

SECTION D

INSTRUCTIONS TO BIDDERS

7

SECTION E

REQUIRED CERTIFICATIONS

7

SECTION F

MANDATORY CLAUSES

8

SECTION G

INSURANCE

9

SECTION H

SUBMISSION REQUIREMENTS

13

SECTION I

LIST OF ATTACHMENTS

14

EXHIBITS

Exhibit A:

Exhibit B:

Exhibit C:

Exhibit D:

Exhibit E:

Exhibit F:

Exhibit G:

Exhibit H:

Exhibit I:

Exhibit J:

Specifications - Via download link on page 3

Drawings for the ELC - Via download link on page 3

Form HUD 5369, Instructions to Bidders for Contracts, Public and

Indian Housing Programs

Form HUD 5369-A, Representations, Certifications, and Other

Statements of Bidders, Public and Indian Housing Programs

Form HUD 5370, General Conditions for Construction Contracts-Public

Housing Programs

Certification of Acceptance, HUD Form 5370, General Conditions for

Construction Contracts-Public Housing Programs

Non-Collusive Affidavit of Contractor/Subcontractor

Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes,

on Public Entity Crimes

Contract Provisions-2 CFR 200.326

Certification of Authorization to Execute Bid/Contract on Behalf of

Company

Page 5 ~ IFB 25-019

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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