Project Information

Bid Title

Book North American

Issuing Agency

Southwest Missouri State University

Location

Missouri

Published Date

May 12, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

8472-26

Original Source

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Bid Documents

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Project Description

Solicitation Number	Posted Date	Return Date	Description	Buyer Name
8472-26	05-12-26	05-26-26	Book North American

Attachment Preview

The Board of Governors of

Missouri State University

Office of Procurement Services

901 South National Avenue

Springfield, MO 65897

Telephone: 417.836.6835

Facsimile: 417.836.6583

REQUEST FOR PROPOSAL NUMBER (RFP) 8472-26

MAY 12, 2026

BOOKS, NORTH AMERICAN AND UNITED KINGDOM

ENGLISH LANGUAGE EDITIONS, FICTION AND NONFICTION, ADULT TITLES

Contract Period: July 1, 2026 through June 30, 2027

This document constitutes a request for SEALED responses from qualified contractors to

provide books, North American and United Kingdom English language editions, fiction and

nonfiction, adult titles, as specified herein, in accordance with the requirements, terms and

conditions of this Request for Proposal.

Date and Time Returnable: 3:00 p.m. Tuesday, May 26, 2026

Buyer: Micki Melton Email: mickimelton@missouristate.edu Telephone: 417.836.6835

By signing below and submitting a response to this RFP, Contractor agrees to furnish items and/or

services pursuant to all requirements and specifications contained in this RFP, upon either the

receipt of an authorized purchase order from Missouri State University, or receipt of a

countersigned copy of the RFP.

Either occurrence shall be agreed by the parties as forming a binding contract pursuant to the

terms of the RFP set forth herein. Contractor agrees that, subject to the terms of this RFP, any

exceptions to the RFP, or other changes could disqualify the Contractor from consideration in

University’s final award.

Company Name

Mailing Address

City

Email

Printed Name

State

Code

Date

Telephone

Zip Facsimile

Authorized Signature

Title

For University Use Only:

Accepted by the Missouri State University as Follows:

Contract Number: 8472-1

Buyer

Director

Date

RFP 8472-26

2

1.0 INTRODUCTION AND GENERAL INFORMATION

1. Introduction

The University is conducting an evaluation to provide books, North American and United Kingdom

English language editions, fiction and nonfiction, adult titles, as specified herein for Missouri State

University (hereinafter referred to as the University) in accordance with the terms and conditions

of this Request for Proposal. After evaluating the submitted material, the University, at its sole

discretion, may determine to negotiate with the entity with the most favorable terms as determined

by the University.

1.1 Background

Missouri State University is a comprehensive institution offering undergraduate and graduate

programs, including the professional doctorate. The university educates students to be global

citizen scholars committed to public affairs.

With system enrollment of 26,000+ students across three campuses, the University is structured

to address the special needs of the urban and rural populations it serves. Missouri State

University, Springfield is a selective admissions, graduate level teaching and research

institution. Missouri State University, West Plains is an open admissions campus serving seven

counties in south central Missouri. Missouri State University, Mountain Grove serves Missouri’s

fruit industry through operation of the State Fruit Experiment Station. The University’s Extended

Campus provides a variety of opportunities for study that align with the needs of today’s mobile

student.

The University also operates additional facilities, such as the Darr Agricultural Center in southwest

Springfield, Jordan Valley Innovation Center in downtown Springfield, Bull Shoals Field Station

near Forsyth, Baker’s Acres and Observatory near Marshfield, Missouri State University Graduate

Center in Joplin, and a branch campus at Liaoning Normal University in Dalian, China. Missouri

State’s Department of Defense and Strategic Studies program is located near Washington, D.C.,

in Fairfax, Virginia.

Missouri State University’s primary website is http://www.missouristate.edu

Financial Services website is https://www.missouristate.edu/financialservices/

RFP 8472-26

3

2. Organization

This document, referred to as a Request for Proposal (RFP), is divided into the following

parts:

1.0 INTRODUCTION AND GENERAL INFORMATION........................................................... 2

2.0 SCOPE OF WORK........................................................................................................................ 5

3.0 RESPONSE SUBMISSION INFORMATION ...................................................................... 14

4.0 PRICING PAGE............................................................................................................................. 22

5.0 GENERAL TERMS AND CONDITIONS .............................................................................. 24

6.0 AFFIDAVIT OF WORK AUTHORIZATION.........................................................................33

7.0 AFFIDAVIT FOR ANTI-DISCRIMINATION AGAINST ISRAEL ACT ..........................34

ATTACHMENT ONE – ACCOUNT ANALYSIS REPORTS

ATTACHMENT TWO – SERVICES REQUIRED

LINK – VENDOR REGISTRATION FORM FOR SERVICE CODE SE335

3. Questions

It is the Contractor’s responsibility to ask questions, request changes or clarification, or

otherwise advise the Office of Procurement Services if any language, specifications, or

requirements of the RFP/RFQ/RFI appear to inadvertently restrict or limit the

requirements of the RFP/RFQ/RFI to a single source.

Any and all communication from contractors regarding the RFP/RFQ/RFI and the

procurement process must be directed to the person as identified on the first page of the

RFP/RFQ/RFI.

Contractors are assumed to understand the RFP/RFQ/RFI and to have accepted all terms

upon signature. Any questions regarding the RFP/RFQ/RFI must be submitted in writing.

Written questions should be directed to the Office of Procurement Services to the

attention of Micki Melton, mickimelton@missouristate.edu, and should be received no

later than Tuesday, May 19, 2026, at 3:00 p.m.

The University will review questions submitted by the Contractor and, determine whether

or not a response is warranted. Questions received after this date may not be answered.

RFP 8472-26

4

4. Timetable

For informational purposes only, Contractors are advised that the University anticipates

following the timetable set forth below with regard to this Request for Information:

Deadline for Questions

Deadline for RFP Response

Award Decision, Approximate

May 19, 2026, Tuesday

May 26, 2026, Tuesday

June 09, 2026, Tuesday

2026

2026

2026

5. Right to Modify or Cancel

5.1 University’s Right to Modify or Cancel

The University reserves the right to officially modify or cancel the RFP/RFQ/RFI after

issuance. Contractors will be notified of any such modification or cancellation by issuance

of an addendum from the University’s Office of Procurement Services.

5.2 Contractor May Modify or Withdraw a Submitted Proposal Prior to Proposed Close

Time.

The Contractor may modify or withdraw a submitted proposal prior to the Proposed Close

Date and Time by providing the University with adequate notice. For purposes of

withdrawing or modify a bid adequate notice can be achieved in one of the following ways:

(1) By signed, written notice received by the University’s Office of Procurement Services

prior to the Response Close Date or

(2) In person notification by the Contractor or its authorized representative, provided

proper identification is presented before the Proposal Close Date and Time. Telephone

requests to withdraw or modify a response will not be honored. No withdrawal or

modification will be accepted following the Proposed Close Date.

RFP 8472-26

5

2.0 SCOPE OF WORK

1. General Requirements

The contractor shall provide books, North American and United Kingdom English

language editions, fiction and nonfiction, adult titles, as specified herein for Missouri State

University (hereinafter referred to as the University) in accordance with the terms and

conditions of this Request for Proposal.

1.1 The contractor understands and agrees that the University will place orders

with the contractor on an as needed basis. The University shall have no

minimum order requirements.

1.2 The contractor must be able to provide firm order, electronic profile notifications,

and standing order services.

1.2.1 The contractor must describe profiling process and coverage.

1.2.2 The contractor must describe profiling capabilities based on subject,

(Library of Congress or vendor-based), publisher, or other categories as

well as non-subject parameters (NSPs).

1.3 The contractor must be able to accept purchase orders by electronic data

transmission, electronic mail, telephone, or standard mail. The contractor must

describe methods of electronic data transmission.

1.4 All orders placed with the contractor shall be delivered F.O.B. Destination. All

freight charges shall be the responsibility of the contractor. Contractor must

describe any potential surcharges for shipping.

1.5 The contractor must maintain and provide access to a General Services

database including, but not limited to, a database for new and firm order

titles, and series/standing orders. The contractor must provide a URL and

credentials to access this database for examination.

1.6 The contractor must describe any fees related to the University’s use of the

contractor’s database.

1.7 The contractor’s database must offer the following: (1) basic bibliographic

records, (2) supplementary book information, (3) order functions, (4) open order

review functions, and (5) electronic transmission capability between the

contractor and the University.

1.7.1 The basic bibliographic records must include, as a minimum: the author,

title, publisher, date of publication, price, ISBN, publication status, country

of origin, and profiling information, if applicable.

1.7.2 The contractor must describe additional supplementary information

provided for each book.

1.7.3 The contractor must describe any database capability for searching

multiple titles simultaneously.

1.7.4 The order function must allow for direct input of orders, including the

acceptance of purchase order markers and fund code markers, through

Commodity Codes

• NAICS 511130Book Publishers

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