Project Information

Bid Title

LCS MULTIPLE REROOFING PROJECTS

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Jan 28, 2026

Closing Date

Mar 4, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-058

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-058
Bid Title:	LCS MULTIPLE REROOFING PROJECTS
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 1/28/2026 1:00 PM Closing Date/Time: 3/4/2026 3:00 PM Pre-bid Meeting: 02/11/2026 @ 10:00 A.M. Contact Person: william.ruberry@lynchburgva.gov Related Documents: 2026-058 LCS MULTIPLE REROOFING PROJECTS 2026-058 LCS MULTIPLE REROOFING PROJECTS DRAWINGS

Attachment Preview

PROJECT MANUAL

FOR

LYNCHBURG CITY SCHOOLS

C/O THE CITY OF LYNCHBURG

LCS Multiple Reroofing Projects

Invitation For Bid: 2026-058

Due: 3:00 p.m., March 4, 2026

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: January 28, 2026

Table of Contents

Document

Page #

Advertisement For Bids ................................................................................................................ 2

Bid Form ........................................................................................................................................ 4

Escrow Account Election .............................................................................................................. 8

Equal Opportunity Report Statement......................................................................................... 9

Statement Of Experience ............................................................................................................ 10

Statement Of Available Resources ............................................................................................ 11

Corporate Status Form............................................................................................................... 12

Questions To Bidders/Offerors .................................................................................................. 13

Construction Agreement ............................................................................................................ 14

Lynchburg City Schools, Standard Performance Bond .......................................................... 17

Lynchburg City Schools, Standard Labor And Material Payment Bond ............................ 19

Escrow Agreement ...................................................................................................................... 22

Instructions To Bidders .............................................................................................................. 26

General Conditions ..................................................................................................................... 31

Additional Specifications.……………….…………………………………………..…………….…..89

Attachments

Drawings dated January 16, 2026

1

ADVERTISEMENT FOR BIDS

The City of Lynchburg on behalf of Lynchburg City Schools is seeking sealed bids for IFB 2026-058 LCS Multiple

Reroofing Projects to be received by the City of Lynchburg, Procurement Division, Third Floor City Hall 900

Church Street, Lynchburg, VA 24504, until no later than 3:00 p.m., March 4, 2026. Received bids will then be

publicly opened and read aloud in the City Hall First Floor Conference Room. A link to a publicly available

video/audio conference call will be posted on the Current Solicitations page of the City’s website prior to the bid

opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference call.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First

Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.

to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and

timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the

deadline for submission. Please allow additional time to ensure this is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the

link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.

Please upload your bid as ONE file. As always, late bids will not be considered.

Linkhorne Elementary School:

The Scope of Work includes the replacement of several adjacent and one nonadjacent section of roof. The roofs

include approximately 132 squares of existing TPO at the hexagon section of the building and approximately 201

squares of existing TPO on the other side of the building surrounding the courtyard. The middle section of the

building is not included.

The existing low-slope roofs are all TPO with structurally sloped roofs. Below the existing TPO are two layers of

2” polyiso insulation over a metal deck. Demolish the existing roof all the way down to the metal deck and replace

with two layers of 2” polyiso with a fully adhered TPO roof.

Bedford Hills Elementary School:

The Scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately

160 squares of existing EPDM at the older west classroom wing, approximately 58 squares of existing EPDM at the

cafeteria, and approximately 27 squares of existing EPDM at the southern-most roof below the cafeteria. The

sloped roof section of the building is not included, and neither are the 2 auxiliary buildings.

The existing low-slope roofs are all EPDM with tapered insulation on metal deck. Demolish the existing roof all the

way down to the metal deck and replace the tapered insulation to match what is there now with a fully adhered TPO

roof.

Perrymont Elementary School:

The scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately

286 squares of existing fully adhered EPDM roof. The steep sloped standing seam metal roofs are not included in

this scope.

The existing roof is a fully adhered EPDM roof with tapered insulation on a metal deck. Demolish the existing roof

all the way down to the metal deck and replace the tapered insulation to match what is there now with a fully

adhered TPO roof.

Fort Hill Community School:

The Scope of Work includes the replacement of several adjacent sections of roof. The roofs include approximately

82 squares of existing EPDM at the 2 main roofs and a total of approximately 7 squares at the 3 accessory roofs.

The 2 main existing low-slope roofs are all EPDM with tapered insulation on a lightweight concrete deck. The

accessory roof on the plan-east side of the building is structurally sloped with 2 ½” of insulation and a ½”

coverboard. The accessory roof on the plan-south side of the building is structurally sloped with 3” of insulation

and a ¾” coverboard. The accessory roof on the plan-north side of the building is tapered insulation on a

lightweight concrete deck. For all roofs, demolish the existing roof system all the way down to the deck and replace

the insulation to match what is there now with a fully adhered TPO roof.

PM - 2

The Project Manual and Drawings for this project may be viewed and downloaded from the City’s website:

http://www.lynchburgva.gov/Bids.aspx.

An Optional Pre-Bid Conference will be held at 10:00 a.m. on February 11, 2026. The meeting will

begin at City Hall, 900 Church Street, Lynchburg, VA 24504. We will then do a site visit at each of the four

schools.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing to: Will Ruberry, CPPB, Procurement Division by email to

william.ruberry@lynchburgva.gov and received by 3:00 p.m., February 25, 2026. All posted clarifications

or addenda must be acknowledged on the Bid Form. Failure to acknowledge the addenda may deem the bid

non-responsive. All addenda associated with this project will be posted no later than February 27, 2026.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so

that the public can observe the proceedings at 3:00 p.m., March 4, 2026. The bid results will be posted on

the City’s Bids webpage after award is made.

PM - 3

Will Ruberry, CPPB

Contract Specialist

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

BID FORM

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is

or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction

Agreement to be entered into; that this bid is made without connection with any other person, company, or parties

making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to "LCS Multiple Reroofing

Projects" for Lynchburg City School Board, doing business as Lynchburg City Schools, hereby proposes to furnish

all labor, equipment, materials, and services and to perform all operations necessary to execute and complete the

Work required for the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual

of Specifications and Standard Details, latest edition, together with Addenda numbered __________ through

__________ issued during bidding period and hereby acknowledged, subject to the terms and conditions of the

Construction Agreement for the sum of

TOTAL BASE BID: $____________________________________________________ DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

UNIT PRICING: (See SECTION 012200 - UNIT PRICES)

1. Unit Price 1: Provide new metal roof deck to replace damaged metal roof deck that is scheduled to remain

in place. The unit price shall include the removal and disposal of the damaged metal roof deck.

a. Unit of Measurement: Square foot of metal roof deck.

b. Unit Price: ($

)

2. Unit Price 2: Provide new plywood roof deck to replace damaged plywood roof deck that is scheduled to

remain in place. The unit price shall include the removal and disposal of the damaged plywood roof deck.

a. Unit of Measurement: Square foot of plywood roof deck.

b. Unit Price: ($

)

3. Unit Price 3: Provide new lightweight concrete roof deck to replace damaged lightweight concrete roof

deck that is scheduled to remain in place. The unit price shall include the removal and disposal of the damaged

lightweight concrete roof deck

a. Unit of Measurement: Square foot of lightweight concrete roof deck.

b. Unit Price: ($

)

4. Unit Price 4: Provide new wood blocking to replace damaged wood blocking that is scheduled to remain in

place. The unit price shall include the removal and disposal of the damaged wood blocking .

a. Unit of Measurement: Board foot of wood blocking.

PM - 4

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