Project Information

Bid Title

Elevator Maintenance-DMA-Gillis Long Ctr

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 7, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

3000026225

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026225	Elevator Maintenance-DMA-Gillis Long Ctr Original: 3000026225 Attachments: Attachment A - Special Terms and Conditions - Pages 1-12 Attachment B - Elevator Specifications - Pages 1-19 Attachment C - Other Geared Units - Pages 1-4 Attachment D - Gearless Traction Elevators - Pages 1-6 Attachment E - Hydraulic Freight Elevators - Pages 1-2 Attachment F - Maintenance Logs - Pages 1-4 Attachment G - Contractor's License Certification Form - Page 1 Attachment H - Online Bidding Instructions - Pages 1-10	05/07/2026	05/28/2026 10:00:00 AM CT

Contact Information for Bid # 3000026225

Department	*** State Procurement ***
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

05/28/2026

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000026225

Opening Date: 05/28/2026

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000026225

Version: 1

Buyer: KIM MULDER

Buyer Phone: (225) 342-6808

E-Mail: kim.mulder@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

Department of Military Affairs

5445 Point Clair Rd., Gillis Long Center

Carville, LA 70721

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FE1928F56A6C5CED383

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

YES

YES

YES

YES

NO

6.______ %discount for payment made within 30 days. Discounts for payment made in less than

NO

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Elevator Maintenance-DMA-Gillis Long Ctr

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000026225

Open Date: 05/28/2026

T-Number:

Bidder:

Page 2 of 11

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

****************************************************************************************************************

This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid

invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered

in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to

receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system.

****************************************************************************************************************

This solicitation is to establish a contract to furnish Elevator Maintenance and Repair Service for the

Department of Military Affairs (DMA), Gillis Long Center located at 5445 Point Clair Road, Carville, LA

70721.

The contract shall be effective for a 12 month period beginning July 1, 2026 and ending June 30,

2027.

At the option of the State of Louisiana and acceptance by the Contractor, the contract may be

extended for two additional twelve 12 month periods at the same prices, terms and conditions. Total

contract time may not exceed sixty 36 months.

Due to fiscal constraints, the initial award of the contract will be for a 12 month period. A new purchase

order will be issued at the beginning of each new fiscal year at the same prices, terms, and conditions.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-12

Attachment B - Elevator Specifications - Pages 1-19

Attachment C - Other Geared Units – Pages 1-4

Attachment D - Gearless Traction Elevators - Pages 1-6

Attachment E - Hydraulic Freight Elevators - Pages 1-2

Attachment F - Elevator Maintenance Logs – Pages 1-4

Attachment G - Contractor's License Certification Form - Page 1

Attachment H - Online Bidding Instructions - Pages 1-10

Invitation to bid: 3000026225

Open Date: 05/28/2026

T-Number:

Bidder:

Page 3 of 11

Bid delivery instructions for the Office of State Procurement:

Refer to page one in Attachment A – Special Terms and Conditions

******************************************************************************************************

The Bidder and its mechanics shall be licensed by the Louisiana Office of State Fire Marshal (OSFM)

in accordance with LA R.S. 40:1664.1 et seq. The Bidder should include a copy of their license with

their bid. Any bidder who fails to include a copy of the license with their bid must provide a copy to the

Office of State Procurement within 10 business days of a written request. Failure to do so shall result

in the rejection of their bid. Any questions regarding licensing should be directed to La'Nicka Albert

with the Office of State Fire Marshal, at La'Nicka.Albert@la.gov.

Invitation to bid: 3000026225

Open Date: 05/28/2026

T-Number:

Bidder:

Page 4 of 11

LINE

Description

1 Product Category:72101506

Elevator Maintenance

Monthly Service Fee

Bldg. 9 - Post Theater

Preventive Maintenance and AN State Inspection

Passenger Elevator - Hydraulic Type - Device

Manufacturer: Montgomery, Mfg. 54938, Capacity 3500,

Speed FPM 125.

**POC: Mrs. Stacy Duhe @ (225)-319-4673 or

stacy.duhe.nfg@army.mil**

Quantity Unit

Unit

Price

Extended

Amount

12

MON __________ ________________

2 Product Category:72101506

12

Elevator Maintenance

Monthly Service Fee

Bldg. 10 Facility Engineers

Preventive Maintenance an Annual State Inspection

Freight Elevator, Traction Type, 2 Floors, General Elevator

Mfg.# 64505, Capacity: 5000, Speed FPM: 45, Controller:

Relay-Logic

**POC: Mrs. Stacy Duhe @ (225)-319-4673 or

stacy.duhe.nfg@army.mil**

3 Product Category:72101506

12

Elevator Maintenance

Monthly Service Fee

Bldg. 14 - JCP Admin & RSP

Preventive Maintenance an Annual State Inspection

Passenger Elevator, Traction Type, 2 Floors, Montgomery

Mfg.# CT-34089, Capacity: 3,000, Speed FPM: 75,

Controller Type: Relay-Logic

**POC: Mrs. Stacy Duhe @ (225)-319-4673 or

stacy.duhe.nfg@army.mil**

MON __________ ________________

MON __________ ________________

Invitation to bid: 3000026225

Open Date: 05/28/2026

T-Number:

Bidder:

Page 5 of 11

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

5 Product Category:72101506

Callbacks & Emergency Repairs

One hour and one person maximum, unless approved.

- BLDG# 9 - Post Theater (Model# 54938)

- BLDG# 10 - Facility Engineers (Model# 6505)

- BLDG# 14 - JCP Admin. and RSP (Model# 34089)

EOT

1

H __________ ________________

Commodity Codes

• NAICS 238290Other Building Equipment Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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