Project Information

Bid Title

Notice of Intent to Award a Sole Source - HLP, Inc

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Apr 6, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Notice of Intent to Award a Sole Source - HLP, Inc
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: HLP, Inc. Services: Renewal of software licensing, hosting, and support services for the City’s existing animal shelter management system. See the attached notice for full details. Publication Date/Time: 4/6/2026 12:00 AM Closing Date/Time: 4/15/2026 2:00 PM Related Documents: Notice-of-Intent-to-Award-a-Sole-Source_Chameleon

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CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

April 6, 2026

Response Deadline: April 15, 2026

City of Lynn Haven

Department: Parks and Grounds

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: HLP, Inc.

Services: Renewal of software licensing, hosting, and support services for the City’s existing

animal shelter management system.

Sole Source Determination

The City’s Animal Services Division currently utilizes the Chameleon Software platform to

manage shelter operations, including animal intake, medical records, adoptions, licensing,

reporting, and regulatory compliance.

Chameleon Software is a proprietary system developed and maintained by HLP, Inc. All

licensing, hosting, updates, and technical support for the system must be obtained directly from

the developer. The City’s existing data, workflows, reporting structures, and operational

processes are fully integrated within this platform. The City has utilized this system for over ten

(10) years, resulting in a significant accumulation of historical records and institutional reliance

on the platform.

Renewing the existing software ensures continuity of operations, preservation of historical

records, and ongoing compliance with applicable reporting requirements. Transitioning to a

different system would require data migration, system reconfiguration, staff retraining, and

potential disruption to shelter operations.

Based on this information, the City has determined that no other vendor can provide compatible

licensing, support, or continuation of the existing system.

Opportunity to Respond

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Wednesday, April 15th, 2026

Responses must include:

• Vendor name and contact information

• Documentation demonstrating authorization from the software developer

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

• Evidence of ability to provide compatible licensing and support

• Experience supporting animal shelter management systems

• References for similar municipal clients

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to HLP, Inc.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Interim City Manager Chris Lightfoot

City Attorney Amy Myers

Commodity Codes

• NAICS 334516Analytical Laboratory Instrument Manufacturing
• NAICS 511210Software Publishers

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