Project Information

Bid Title

Electromechanical Universal Test System

Issuing Agency

Jackson State University

Location

Mississippi

Published Date

Feb 24, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Name	Type of Bid	Bid No.	Department	Bid Advertising Dates	Bid Closing Date	Bid Opening Date	Bid Pre-Conference Date	RFX No.	Bid Documents	Award Document
Electromechanical Universal Test System	Invitation for Bid (IFB)	25-26	Chemistry, Physics, and Atmospheric Sciences	02/24/2026 and 03/03/2026	Mar. 17, 2026 11:00 a.m.	Mar. 17, 2026 11:00 a.m.	N/A	3150006741	IFB

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Jackson State University

Office of Purchasing & Travel

Telephone: 601-979-0978

THIS IS NOT AN ORDER

INVITATION FOR BIDS

Bidders must comply with all rules, regulations and statutes relating to purchasing

in the State of Mississippi in addition to the requirement of this form.

Sealed bids will be received in the Office of Purchasing and Travel, Jackson State University, H.P. Jacobs Administration

Tower, 4th Floor, 1400 John R. Lynch Street, Jackson, Mississippi for the purchase of items listed below. All bids must be

received in the Office of Purchasing and Travel before the bid opening time given below.

Delivery of bids must occur within normal JSU working hours. These are 8:00 a.m. to 5:00 p.m. CST/CDT, except for

weekends and holidays when no delivery is possible. Additional bidding requirements and terms and conditions are

contained in Attachment 1, entitled GENERAL CONDITIONS, to this form, which requirements, terms and conditions

are incorporated herein by reference. JSU SPECIAL CONDITIONS, if any, are attached here to as Attachment 2 and

incorporated herein by reference.

PLEASE MAIL TO:

OFFICE OF PURCHASING AND TRAVEL

JACKSON STATE UNIVERSITY

Bid File No. 25-26

1400 John R. Lynch Street

Jackson, MS 39217

RFX # 3150006741

BIDDERS SHALL SUBMIT THEIR BIDS, EITHER, IN A SEALED ENVELOPE OR ELECTRONICALLY. SEALED

BIDS SHALL INCLUDE THE BID NUMBER ON THE FACE OF THE ENVELOPE, AS WELL AS THE NAME OF

THE BIDDER. FOR ELECTRONIC BIDS, THE BIDDER SHALL GO TO THE FOLLOWING SITE AND USE THE

RFX NUMBER IN THE SEARCH FIELD

https://www.ms.gov/dfa/contract_bid_search

When using a delivery service or hand delivering, the address is: H.P. Jacobs Administration Tower, 4th Floor, Office of

Purchasing & Travel, Jackson State University, 1400 John R. Lynch Street, Jackson, MS 39217.

ALL QUESTIONS REGARDING THIS BID SHOULD BE DIRECTED TO Kimberly R. Harris at

kimberly.r.harris@jsums.edu, 601-979-0978.

Invitation for Bids Issue Date:

First Publication

Second Publication

Prospective respondents written inquiries deadline

Responses to inquiries posted

Bidder Submission Deadline

Opening Date and Time

Intent to Award (anticipated)

Submission date to obtain approval in MAGIC (if

pending cost goes over $500,000 then approval is

required by Institutions of Higher Learning (IHL)

February 24, 2026

February 24, 2026

March 3, 2026

March 3, 2026

March 10, 2026

March 17, 2026 @ 11:00 a.m.

March 17, 2026 @ 11:00 a.m.

March 31, 2026

N/A

2

Jackson State University

Bid No. 25-26

Item

Description

Qty

1. A. Equipment: Electromechanical Universal Test System (Equivalent to or

1

exceeding the specifications of the Series 40 Electromechanical Universal Test

System.) A compact, high-precision materials testing system features advanced

control capabilities and is designed for low- to medium-force mechanical

testing. It is suitable for evaluating the mechanical properties of a wide range

of materials and components, as well as for research and high-accuracy

materials characterization, including:

• Two-column, table-top electromechanical load frame

• Maintenance-free AC servo drive and precision pre-loaded ball screws

• Digital closed-loop controller with high-resolution feedback

• Multi-range TEDS-enabled load cells (100 N – 50 kN) with calibration

certificates

• Windows-based control software for tension, compression, and flexure

testing

• Tension grips, compression platens (Ø100 mm), flexure fixture, and quick-

change adapters

• Computer system (Windows 11, 64-bit, 32 GB RAM, dual 512 GB SSD,

LCD monitor)

• Safety interlocks, dual-limit protection, automatic shutdown, and full

documentation

Unit

Cost

Total

Cost

B. Delivery: Contractor shall deliver equipment within 60 calendar days after receipt

of order (ARO), FOB Destination – [Jackson State University, Engineering

Building, Jackson, MS 39217]. Delivery includes all freight, insurance, and inside

placement to the designated laboratory location.

C. Installation & Commissioning: Performed on-site by contractor’s factory-trained

technicians, including:

• Equipment off-loading and placement

• Leveling, alignment, and calibration verification

• Full operational testing and commissioning

All installation and commissioning activities shall be completed within two (2)

business days of equipment delivery.

D. Electrical Requirements: 220 V AC, 60 Hz, single-phase, 1 kW rated power. All

electrical and environmental conditions required for operation shall be verified by

contractor prior to installation.

E. Training: Comprehensive operator training (minimum 4 hours) provided on-site,

covering:

• Test procedure configuration and control software operation

• Data acquisition, analysis, and reporting functions

• Routine maintenance and calibration checks

Additional refresher and remote support sessions shall be available upon request

at no additional cost.

3

F. Technical Specifications: The equipment shall meet or exceed the following

specifications:

a. Force Measurement & Accuracy

• Rated Force Capacity: 100 N to 50 kN (multi-range interchangeable load

cells)

• Accuracy Class: ±1% of indicated value (ASTM E4 compliant)

• Load cells: TEDS-enabled with ISO-traceable calibration

• Overload protection: ≥150% FS (software and mechanical)

b. Load Frame Configuration

• 2-column, table-top (integrated), electromechanical design

• High-stiffness steel structure with minimal deflection

• Crosshead travel: minimum 1000 mm

• Test space width: minimum 400 mm

c. Drive System

• High-speed, low-vibration electromechanical drives

• Maintenance-free AC servomotor and amplifier

• Precision pre-loaded ball screws (double-nut preloaded)

• Non-clutched drives rated for full speed at maximum force

• Speed range: 0.01 – 500 mm/min

d. Controller

• High-resolution digital controller with closed-loop feedback

• Automatic zeroing, gain calibration, and range recognition

• Test modes: Constant rate of load, displacement, or strain

• Auto-stop on specimen failure or overload

e. Software

• Windows-based control interface (Windows 11, 64-bit)

• Real-time graphing of force, displacement, stress-strain curves

• Automated report generation (ASTM E4/E83/ISO/DIN compliant)

• Test result export in PDF/Excel formats

• LAN connectivity for network integration

f. Safety Features

• Dual-limit protection (electronic + mechanical stops)

• Automatic shutdown on overload, specimen breakage, or overtravel

• Emergency-stop circuits meeting OSHA and IEC standards

g. Standards Compliance

• ASTM E4 – Force Verification of Testing Machines

• ASTM E83 – Verification and Classification of Extensometers

• ISO 7500-1 / GB/T 16491 – Verification of Testing Machines

G. Warranty: One-year comprehensive warranty covering all mechanical,

electrical, and software components under normal operation. Includes:

1. Complimentary parts and labor during warranty period

2. Lifetime remote technical support and diagnostic assistance

3. Access to all software and firmware updates

a. Technical Support

The proposed Electromechanical Universal Test System shall be

supported by a comprehensive one-year warranty covering all

mechanical, electrical, and software components under normal

operating conditions.

4

This warranty shall include access to software updates, preventive

maintenance guidance, and continuous remote technical assistance to

ensure optimal system performance, reliability, and long-term value.

b. Technical Support Services shall include:

i. Complimentary repair or replacement of any defective parts or

components during the warranty period.

ii. On-site installation, calibration, functional testing, and operator

training, performed by factory-trained technicians.

iii. Technical assistance via phone, email, and remote diagnostics for

testing configuration, software operation, data acquisition setup,

and troubleshooting.

iv. Access to software updates, feature enhancements, and calibration

parameter optimization guidance to ensure peak accuracy and

compatibility with ASTM standards.

v. Comprehensive preventive-maintenance instructions and

guaranteed spare-part availability to maintain consistent uptime and

operational reliability.

vi. Lifetime remote technical support for both hardware and software,

including data interpretation, control setup, and calibration

procedures.

vii. Coordination of electrical setup requirements (220 V AC, 60 Hz,

single-phase, 1 kW) in accordance with facility laboratory

infrastructure.

H. Documentation: Contractor shall provide the following documentation:

– Printed and digital operation manuals

– Calibration certificates for all load cells and displacement transducers

– Warranty certificate

– Maintenance guides and preventive maintenance schedules

Vendor Name

Authorized Signature:

Terms

Vendor Address

Telephone No

Date

Print Name

Company Bid No.

Offer Firm for ____ Days

Bid Required to be FOB

Destination

Method of Shipment

Delivery can be made in ___

Days

5

General Bid Conditions

Updated 05/02/2022

Bidders must comply with all rules, regulations, and statutes relating to purchasing in the State of Mississippi

as well as the requirements contained herein.

All bids submitted must follow the conditions outlined next. All vendors are responsible for reading,

understanding and agreeing to these conditions when submitting a bid for that bid to be considered

responsive.

1. PREPARATION OF BIDS

1.1 Failure to examine any aspects of the Invitation for Bids documentation will be at bidder’s risk.

1.2 All prices and notations must be printed in ink or typewritten. No erasures permitted.

1.3 Errors may be crossed out and corrections printed in ink or typewritten adjacent to the error,

and must be initialed in ink by person signing bid.

1.4 Pricing must be quoted on a “per unit” basis, extended as indicated. Any trade discounts

included must be itemized and deducted from extended prices. Bidder guarantees product or

service offered will meet or exceed specifications included as part of this Invitation for Bids. Bid

prices must be net. In case of error in the extension of prices in the bid, the unit price will govern.

No bid shall be altered or amended after the specified time of the bid closing.

1.5 Brand Names: Any reference to brand names in the Invitation for Bids is descriptive but not

restrictive unless otherwise stated. Bids on equivalent items meeting the standards of quality

thereby indicated will be considered, unless otherwise specified, providing the bid clearly describes

the article and how it differs from the referenced brands. If equipment or supplies of another brand

or of other construction than specified herein is offered by the bidder, such bidder shall set forth in

their bid a detailed statement indicating wherein each item offered deviates from these

specifications. Unless the bidder specifies otherwise in their bid, it is understood that the bidder is

offering a referenced brand item as specified in the Invitation for Bids. Jackson State University

reserves the right the determine whether a substitute offer is equivalent to and meets the standard

of quality indicated by the brand name referenced, and JSU may require a bidder offering a

substitute to supply additional descriptive material and a sample. When merchandise received

from a successful bidder is not considered an equal by the requisitioner, it will be returned to the

vendor, shipping charges collect.

1.6 Specification: It is understood that reference to available specifications shall be sufficient to

make the terms of such specifications binding on the vendor.

1.7 Bidders must provide all INVITATION requested on the bid form. Also, as may be applicable,

bidders must submit for evaluation sketches, models, technical specifications, and descriptive

literature covering the product offered. Reference to any materials submitted for a non‐related bid

will not be considered.

Commodity Codes

• NAICS 334519Other Measuring and Controlling Device Manufacturing

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