Project Information

Bid Title

Request for Proposal for Audiovisual Technology Enhancement for City Council Chamber

Issuing Agency

City of San Leandro

Location

California

Published Date

May 22, 2025

Closing Date

Jun 10, 2025

Government Level

State & Local

Status

Closed

Ref. #

63236

Original Source

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Bid Documents

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Project Description

Bid Number:	63236
Bid Title:	Request for Proposal for Audiovisual Technology Enhancement for City Council Chamber
Category:	All Open RFPs
Status:	Open

Description: The CITY OF SAN LEANDRO (hereinafter “the City”) hereby requests proposals for AUDIOVISUAL TECHNOLOGY ENHANCEMENT to be installed in the City Council Chamber (hereinafter “Chamber”) at 835 E 14th Street, San Leandro CA 94577 (hereinafter “the Project”). The City is seeking a highly qualified contractor to provide and install turn-key audiovisual systems for the Chamber, City Manager’s Office, and Sister Cities. The Project includes all equipment and materials, whether specifically mentioned herein or not, to ensure a complete and operating system that provides within the Chamber high quality audio and video, and a high-quality broadcast signal that will be available on cable access channels and streaming on the internet. This Request for Proposals (hereinafter “RFP”) describes the general rules for preparing and submitting proposals and the City’s requirements for the Chamber AUDIOVISUAL TECHNOLOGY ENHANCEMENT. Non-Mandatory Virtual Pre-Bid Meeting:  May 28, 2025, at 1:30pm (PST) - PLEASE EMAIL PROJECT COORDINATOR FOR LINK: For security reasons, you must enable JavaScript to view this E-mail address. Request for Proposal #63236 - Audiovisual Technology Enhancement for City Council Chamber Chamber Base Bill of Materials Alternate 1 - Sister Cities Meeting Room Alternate 2 - CMO Large Conference Room Alternate 3 - Dais Monitors Alternate 4 - LCD Video Wall Alternate 5 - LED Video Wall Draft Consultant Services Agreement July 2025 Living Wage Ordinance Guidelines and FAQs Living Wage Ordinance Self Certification Form Publication Date/Time: 5/22/2025 3:30 PM Closing Date/Time: 6/10/2025 5:00 PM Submittal Information: Please read page 15 of RFP for Detailed Instructions Bid Opening Information: Please Review RFP Pre-bid Meeting: Please review page 13 of RFP Contact Person: Questions regarding the proposal are due by Friday, May 30, 2025, at 5:00 p.m. Questions shall be submitted by e-mail to Keith Southern, Information Technology Manager at [email protected] and copy Sally Perez, at [email protected] . Download Available: Yes Fee: No Fee to Download Business Hours: 8:30am - 5:00pm Plan Holders List: Interested parties are encouraged to advise Sally Perez, Purchasing Technician at [email protected] , to be placed on the project plan holder's list to receive courtesy notifications of the Questions & Answers, as well as, any addenda and other project information. Project Addenda, if any, will be also be posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed non-responsive. Related Documents: City of San Leandro - Audiovisual Technology Enhancement Request for Proposal #63236 Chamber Base Bill of Materials Alternate 1 Sister Cities Meeting Room Alternate 2 CMO Large Conf Room Alternate 3 Dais Monitors Alternate 5 LED Video Wall Consulting Services Agreement (CSA) - DRAFT July 2025 Living Wage Ordinance Guidelines and FAQs Living Wage Ordinance Self Certification Form

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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