Project Information

Bid Title

6100019293 Carver Community Center HVAC Preventative Maintenance and Repairs

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Mar 4, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6100019293 Carver Community Center HVAC Preventative Maintenance and Repairs

The City of San Antonio is soliciting bids from a qualified contractor to perform preventative maintenance and repair services for heating, ventilation and air conditioning (HVAC) systems and equipment for the Carver Community Cultural Center, Carver Annex and Little Carver in accordance with industry standards, manufacturer recommendations, and specifications. Regular scheduled preventive maintenance and repair services are also required to maintain peak operational efficiencies while extending the life cycle of the equipment.

Date Issued: February 27, 2026

Due Date & Time: March 16, 2026, 2:00 p.m. Central Time

you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link: https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor. Questions regarding registration may be submitted to Vendor Support at ( 210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Document	Type	Size
Solicitation information	PDF	191.06 KB

Attachment Preview

Docusign Envelope ID: F97788DA-844E-4194-82D0-BF4A8D8599B8

ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Formal Invitation for Bids for Annual Contract for Carver

Community Cultural Center HVAC Preventative Maintenance and Repairs

Solicitation Number: RFx 6100019293

Description: The City of San Antonio is soliciting bids from a qualified contractor to perform preventative

maintenance and repair services for heating, ventilation and air conditioning (HVAC) systems and

equipment for the Carver Community Cultural Center, Carver Annex and Little Carver in accordance

with industry standards, manufacturer recommendations, and specifications. Regular scheduled

preventive maintenance and repair services are also required to maintain peak operational efficiencies

while extending the life cycle of the equipment.

Applicable Product Categories: 91036 – HVAC Maintenance

Date Issued: February 27, 2026

Due Date & Time: March 16, 2026, 2:00 p.m. Central Time

Pre-Bid Conference: Pre-Bid Conference will be held at 10:00 a.m., Central Time, on March 5, 2026,

via WebEx. Attendance at the Pre-Bid Conference is optional, but highly encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of

the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2347 296 3509 | Meeting Password: COSA

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=m3cc4ddad2f75661bd2144a756a6f1927

Additionally, a site visit will be held at 1:00 p.m. Central Time, on March 5, 2026:

Carver Community Cultural Center

226 N Hackberry

San Antonio, TX 78202

Below are the measures that shall be followed by all Respondents to ensure the safety of all attendees

during the in-person pre-bid conference and site visit.

a. Respondents interested in attending the Pre-Bid Conference in-person and/or the site visit

must RSVP by March 4, 2026, at 3:00 PM CT via email to trisha.jones@sanantonio.gov,

Procurement Specialist III.

b. All attendees must check-in with City’s procurement staff member present to sign-in.

Staff Contact Person: Trisha Jones, Procurement Specialist II, trisha.jones@sanantonio.gov

Docusign Envelope ID: F97788DA-844E-4194-82D0-BF4A8D8599B8

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If

you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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