Project Information

Bid Title

Jail Management System (JMS)

Issuing Agency

Volusia County

Location

Florida

Published Date

Aug 28, 2025

Closing Date

Sep 25, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-P-147JRD

Original Source

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Project Description

Project ID: 25-P-147JRD

Title: Jail Management System (JMS)

Addenda: 0

Release Date: 8/28/2025

Due Date: 9/25/2025

Post Information

Posted At:Thu, Aug 28, 2025 1:46 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The Volusia County Division of Corrections (VCDC) is in need of a comprehensive Jail Management System (JMS) with a Mobile Enablement (security rounds, inmate head counts, tracking of receivables, etc.) that will serve as a data entry and access point for jail users for all information related to inmates pertinent to the management of the VCDC. The VCDC is unique from most other jails in the State of Florida, as it is a stand-alone county division, and is not managed by the Volusia Sheriff’s Office (VSO). This distinction is important with regard to the JMS that is used, as it must interface with a number of outside agencies in order to properly manage inmate data.

Background

A staff of approximately 320 correctional officers and administrative support personnel supervised and managed an inmate population that averaged 1,345 inmates per day in 2024. There are 20 officer stations (mostly with two (2) computer workstations) and 122 other computer workstations that will need access to the JMS. The network lines and equipment are in place. Each station has been issued an IP address by DHCP. The administrative services for the VCDC are provided by the Corrections Director, who is responsible to the County Manager and ultimately to the Volusia County Council.

The Contractor shall provide a modular and expandable turnkey Jail Management System to collect and house all data related to inmate custody at the Volusia County Division of Corrections (hereinafter “System”). The System shall have the ability to integrate future components of the System, as deemed necessary by the County and interface with existing external applications.

The implementation of this system may be a very tight timeline as the contract is currently set to end as of May 25th, 2026. Although efforts are being made to extend this date, anyone bidding on this contract will need to be prepared to be able to deliver the JMS system by this date.

Timeline

Release Project Date:

August 28, 2025

Pre-Proposal Meeting (Non-Mandatory):

September 5, 2025, 11:30am

County of Volusia
TCK Administration Building
Training Room 1 - Floor 1
123 West Indiana Avenue, DeLand 32720

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Passcode: nD2Gn2CC
Dial in by phone
+1 386-456-3482,,738811657#

Question Submission Deadline:

September 11, 2025, 11:59pm

Proposal Submission Deadline:

September 25, 2025, 3:01pm

Microsoft Teams meeting
Join on your computer, mobile app or room device
https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting
Meeting ID: 213 233 692 064
Passcode: gPYNoU
Or call in (audio only)
+1 386-456-3387,,628672925# United States, Daytona Beach
Phone Conference ID: 628 672 925#

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541618Other Management Consulting Services

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