Project Information

Bid Title

Video Laryngoscopy Cameras

Issuing Agency

Sussex County

Location

Delaware

Published Date

Jun 18, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Video Laryngoscopy Cameras

Sussex County Department of Public Safety is seeking proposals from vendors to provide portable video laryngoscopes, disposable accessories, and associated training services for Sussex County Emergency Medical Services.

Department:

Emergency Medical Services

Bid/RFP Information:

Video_Laryngoscope_RFP.pdf

Public_Invitation_to_Bid - Video_Laryngoscopes.pdf

Closing Date:

Wednesday, July 1, 2026 - 3:00pm

Status:

Open

Attachment Preview

Sussex County EMS Video Laryngoscope

Request for Proposals

Sussex County EMS

21911 Rudder Ln. Georgetown, DE 19947

302-855-1000

Administrated by Kristen McAfee, Manager of Logistics

Kristen.mcafee@sussexcountyde.gov

Date Issued: 6/17/2026

Proposal Submission Deadline: 7/1/2026

1

Table of Contents

Table of Contents .......................................................................................................................................... 2

Public Invitation to Bid .................................................................................................................................. 3

Intent of this Request for Proposal ............................................................................................................... 4

Instructions for Respondents ........................................................................................................................ 5

Proposal Schedule......................................................................................................................................... 5

Indemnification ............................................................................................................................................. 5

Type of Proposals to be Submitted ............................................................................................................... 6

Detailed Request for Proposal Specifications ............................................................................................... 7

General Requirements .......................................................................................................................... 7

Payment ................................................................................................................................................ 7

Training.................................................................................................................................................. 7

Warranty ............................................................................................................................................... 7

Insurance............................................................................................................................................... 9

Service Availability ................................................................................................................................ 9

Respondent Documentation Requirements.......................................................................................... 9

Non-Collusive Bid Certification ........................................................................................................... 10

Non-Discrimination and Equal Opportunity........................................................................................ 10

Drug Free Workplace .......................................................................................................................... 11

Debarment Status ............................................................................................................................... 11

Detailed Unit Specifications ........................................................................................................................ 11

Evaluation Criteria....................................................................................................................................... 12

Proposal Form ............................................................................................................................................. 14

Certification of Respondent ........................................................................................................................ 15

2

Public Invitation to Bid

Sussex County EMS is seeking proposals for the purchase of 51 Video Laryngoscopy Cameras for the Sussex

County Emergency Medical Services Department. The deadline for submittal of one original bid along with

one complete copy is 3:00 EST on Wednesday, July 1st, 2026, at 21911 Rudder Ln. Georgetown, DE 19947.

Bids received after this time will not be accepted. Faxed and/or emailed bids will not be accepted. Bids

should be clearly marked “SCEMS Video Laryngoscopy RFP” and mailed or delivered to:

Sussex County EMS

Attn: Kristen McAfee, Manager of Logistics

Public Safety Administration Building

21911 Rudder Ln.

Georgetown, DE 19947

Bids are being sought from vendors to supply the following:

• 51 Portable Video Laryngoscopes

• Price for each adult size disposable laryngoscope blade given a minimum order quantity of 200.

• Price for each adult size disposable laryngoscope blade given a minimum order quantity of 300.

• Price for each pediatric disposable laryngoscope blade given a minimum order quantity of 90.

• Professional paramedic training on how to use the device and associated computer/phone

application Training will be held at Sussex County EMS from 0830-1630 on September 8th, 15th,

22nd, and 29th, 2026. Each training will have about 25-30 participants and should include didactic

and hands-on clinical education. This training should be in-person and taught by a team of clinical

educators. The training curriculum shall be pre-approved by the SCEMS clinical education team.

Sussex County EMS has determined that in order to obtain the most advantageous contract for video

laryngoscopes, factors beyond price will be taken into consideration. The criteria for selection shall include:

• Price

• Size, weight and fit of the proposed device

• Compliance of RFP Specifications

• Delivery schedule

• Performance review from the Sussex County Paramedics who have evaluated or utilized video

laryngoscopes

The award shall be made in writing to the respondent(s) determined to be the most advantageous to

Sussex County EMS taking into account the evaluation criteria set forth in the RFP. No other factors or

criteria will be used in the evaluation.

3

The request for proposals may be obtained by visiting Sussex County’s website

http://www.sussexcountyde.gov/legal-notices/bids. Questions shall be directed to Kristen McAfee B.S.

NRP at 302-620-9542 or kristen.mcafee@sussexcountyde.gov. If necessary, an addendum will be issued

to address questions received.

A formal pre-bid will not be held.

Interested parties must submit two (2) written proposals to Sussex County EMS Attn: Kristen McAfee,

Manager of Logistics, Public Safety Administration Building, 21911 Rudder Ln. Georgetown, DE 19947, by

3:00 p.m. EST on July 1st, 2026, at which time the proposals will be publicly opened and only the name of

each respondent will be read aloud and recorded. All other information shall remain confidential. To be

considered, price proposals must be submitted in writing and respond to the items outlined in this

Request for Proposals (RFP). The award shall be made to the responsible respondent whose proposal is

determined to be the most advantageous to Sussex County EMS.

In its sole discretion, Sussex County Government reserves the right to extend the time and place for

opening bids from that described in the advertisement by providing no less than two (2) calendar days’

notice, by posting an addendum on the Sussex County website.

Intent of this Request for Proposal

This Request for Proposal (RFP) is intended to provide vendors with a common, uniform specification to

assist them in the development of their proposal and provide a uniform method for the County to fairly

evaluate such proposals and subsequently select a vendor from which to purchase video laryngoscopes.

The following specification describes a new video laryngoscope that is expected to be acquired by the

County. Please note that the following specifications represent minimum general terms or requirements.

While it is not the intent of this purchaser to prevent any qualified respondent from submitting a proposal,

it must be clear that any respondent deviating in any substantial manner from these specifications will be

rejected as being non-compliant

In responding to this RFP, vendors should follow the prescribed format and use the forms included, thus

providing Sussex County with data that is easily compared with data submitted by other vendors to fairly

and objectively evaluate the proposal.

Sussex County assumes no responsibility for conclusion or interpretations derived from the information

presented in this RFP or otherwise distributed or made available during this procurement process. In

addition, the County will not be bound by or be responsible for any explanation, interpretation or

conclusions of the RFP or any documents provided by the Bidding Agency other than those given in writing

by the County through the issuance of Addenda. In no event may a vendor rely on any oral statement by

the County or its agents, advisors or consultants. It is the full responsibility of the vendor to thoroughly

investigate the needs, requirements of County not necessarily assumed in this RFP and to submit a

completed proposal accordingly.

4

Instructions for Respondents

Each written proposal must be submitted in a sealed envelope, addressed to Sussex County EMS, Attn:

Mrs. Kristen McAfee, Manager of Logistics, Sussex County Public Safety Administration Building, 21911

Rudder Ln. Georgetown, DE 19947. Each sealed envelope containing a proposal must be plainly marked

on the outside as “Video Laryngoscope RFP” and bear the name and address of the respondent. If sent by

mail, the sealed envelope should be sent by certified mail and be indicated as received on the certified

receipt prior to the Bid Opening. Late bids will not be accepted. Sussex County may extend the time and

place for opening of bids from that described in the advertisement, by providing not less than two (2)

calendar days’ notice, by posting an Addendum on the Sussex County website and by providing notice

thereof by certified delivery, or other electronic means such as email, to those potential respondents who

obtained copies of the Request for Proposals and provided notice thereof to Kristen McAfee at the email

address provided herein.

Sussex County reserves the right to reject any and all proposals, waive informalities in proposals received,

except with respect to the date, time, and place of submission, cancel this RFP in whole or in part, reissue

this RFP, and accept or reject items in proposals received. If this RFP is cancelled in whole or in part before

proposals are opened, all respondents shall receive notice of the cancellation and all proposals received

shall be returned unopened to the respective respondents.

FAX or emailed proposals will not be accepted.

Interested parties must submit two (2) written proposals to Sussex County EMS Attn: Kristen McAfee,

Manager of Logistics, Public Safety Administration Building, 21911 Rudder Ln. Georgetown, DE 19947, by

3:00 p.m. on July 1st, 2026, at which time the proposals will be publicly opened and only the name of each

respondent will be read aloud and recorded. All other information shall remain confidential.

Proposal Schedule

Release Date of RFP

June 17th, 2026

Due Date for Questions

June 26th, 2026

Receipt of Proposal Responses July 1st, 2026

Expected Selection of Vendor July 3rd, 2026

Indemnification

Any exception to the provisions in these specifications must be marked in the body of this document and

itemized on a separate attached page(s) titled EXCEPTIONS. Referenced by section and paragraph, a

detailed explanation of the exception shall be provided along with by the respondent’s alternative

proposal. Proposals not following this format shall not be considered. NO EXCEPTIONS TO THIS SECTION.

The respondent shall indemnify and hold harmless the County from any and all claims, liability, losses, and

causes of actions which may arise out of the fulfillment of this agreement. The Respondent shall indemnify

and hold harmless against any and all claims and losses of any nature whatsoever arising in connection

therewith, shall defend all suits, in the name of the County when applicable, and shall pay all costs and

judgments which may ensue thereafter. Failure to deliver any part of the order to the terms required may

be considered by the respondent as a breach of contract. In such case, video laryngoscopes and equipment

5

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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