Project Information

Bid Title

Request for Proposals for Davis Bacon Prevailing Wage Consulting Services

Issuing Agency

State Government of New York

Location

New York

Published Date

Jan 7, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposals for Davis Bacon Prevailing Wage Consulting Services

This opportunity is a Discretionary Purchase Solicitation (“Solicitation”) with responses limited to NYS certified minority and/or women-owned business enterprises (“MWBEs”) and/or NYS certified service disabled veteran owned business (“SDVOBs”).

Deadline for Proposal Submissions has been extended to January 29, 2026.

• Request for Proposals for Davis Bacon Consultant Services

  Revised as of January 7, 2026.

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• RFP Addenda: Davis Bacon Consultant Services

  Revised as of January 7, 2026.

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• Attachment I Cost Proposal Template Davis Bacon Consultant Services

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KATHY HOCHUL

Governor

RUTHANNE VISNAUSKAS

Commissioner/CEO

HOUSING TRUST FUND CORPORATION

Title:

Davis Bacon Consultant Services (Solicitation)

Agency:

Housing Trust Fund Corporation

Division:

Procurement Contracts

Contract Term: Three Years with two one-year optional renewals

Date of Issue:

January 6, 2026

Due Date/Time: January 28 29, 2026, 12pm, Eastern Standard Time (“EST”)

Service-Disabled Veteran-Owned Set Aside: No

A. Introduction

New York State Homes and Community Renewal (“HCR”) consists of all the major housing and

community renewal agencies of the State of New York (“State” or “NYS”), including the Housing

Trust Fund Corporation (“HTFC” or “Agency”). HCR includes other agencies (i.e., Affiliates) not

directly involved in this Solicitation process.

B. Purpose

The Housing Trust Fund Corporation is seeking proposals from firms with experience in the

management and monitoring of federal prevailing Davis Bacon (“DB”) and Related Acts (collectively,

“DBRA”) labor compliance requirements for federally funded projects on behalf of the Agency

(referred to hereinafter as “DB Services”).

In accordance with Section 2879 of the Public Authorities Law and Article 15-A of the New York

State Executive Law and Article 3 of the New York State Veterans’ Law, this opportunity is a

Discretionary Purchase Solicitation (“Solicitation”) with responses limited to NYS certified

minority and/or women-owned business enterprises (“MWBEs”) and/or NYS certified service

disabled veteran owned business (“SDVOBs”) (SDVOBs and MWBEs collectively hereinafter

referred to as “Proposer(s)” or “Firm(s)”).

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C. Calendar of Events and Milestones

Event

Issuance of Solicitation

Deadline for Questions

Intent to Bid Form

Deadline for Responses to Questions

Deadline for Submission of Proposals

Interview (if necessary)

Anticipated Selection Date*

Date

January 6, 2026

January 15, 2026, 12PM, Eastern

Standard Time (EST)

January 15, 2026

January 21, 2026

January 28 29, 2026, 12PM, EST

To Be Determined

February 13, 2026

D. Scope of Services (“Scope of Work”)

HTFC seeks consultant support services for the provision of Davis Bacon guidance and compliance

determinations for the HCR Weatherization Assistance Program (“WAP”) staff (“HCR WAP Staff”)

and the WAP Subgrantee Network (“WAP Network”) in connection with the Infrastructure

Investment and Jobs Act (“IIJA”). The WAP Network includes up to 49 subgrantees and their

subcontractors (collectively hereafter referred to as the “WAP Network”) providing energy

efficiency construction services at Davis Bacon prevailing wage rates (“DB Rate(s)). The WAP

Network requires Davis Bacon support for multifamily production. The successful Proposer(s)

(“Contractor(s)”) of this Solicitation process will be required to provide their expertise on a project-

by-project basis to HCR WAP Staff and the WAP Network in accordance with the LCPtracker

software and United States Department of Labor (“DOL”) regulations. The Contractor may be

required to provide DB Services for projects at multiple locations throughout the State concurrently

with work previously assigned under any contract resulting from this Solicitation process.

HCR’s WAP Network has implemented a broad range of IIJA funded projects. Buildings with five

(5) or more units are subject to DB Rates. Further guidance is explained in WPN IIJA-6 from the

United States Department of Energy (“DOE”). The WAP Network, providing work for HCR WAP

projects subject to the DBRA, must submit weekly, certified payrolls that will be reviewed by the

Contractor(s). To ensure the WAP Network remains in compliance, DOE has provided a free

software, LCPtracker, to recipients of IIJA funding.

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The Contractor(s) must have capacity to service Regions 1, 2, 3 and 4 of the State (counties are

listed below).

REGION 1: Buffalo Regional Area: Allegany, Cattaraugus, Chautauqua, Chemung, Erie,

Genesee, Livingston, Monroe, Niagara, Ontario, Orleans, Schuyler, Seneca, Steuben, Wayne,

Wyoming and Yates.

REGION 2: Syracuse Regional Area: Broome, Cayuga, Chenango, Cortland, Franklin,

Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, St. Lawrence, Tioga and

Tompkins.

REGION 3: Capital District Regional Area: Albany, Clinton, Columbia, Delaware, Dutchess,

Essex, Fulton, Greene, Hamilton, Montgomery, Orange, Otsego, Putnam, Rensselaer, Saratoga,

Schenectady, Schoharie, Sullivan, Ulster, Warren and Washington.

REGION 4: NYC Regional Area: Bronx, Kings, Nassau, New York, Queens, Richmond,

Rockland, Suffolk and Westchester.

D.1 Qualifications

Proposer must meet the following qualifications to be eligible:

1. Ability to manage Federal funds and meet reporting requirements;

2. Must have measures in place to secure Personal Identification Information;

3. At least three to five years of experience monitoring federal prevailing wage requirements;

4. Demonstrated experience using LCPtracker as required by DOE;

5. Demonstrated experience providing technical assistance on DB federal prevailing wage

rules; and

6. Ability to immediately assume services upon execution of a contract resulting from this

Solicitation process.

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D.2 Scope of Work and Deliverables

1. Davis-Bacon and Related Acts Overview

The Contractor shall perform, as agent(s) of HTFC, all of the responsibilities and obligations of

HTFC, local contracting agency, with respect to certain projects as described or referenced in

the following federal statutes, regulations, publications (if any), handbooks, guidance memos

or letters issued respectively by DOL and DOE with respect there to:

i. Federal Statutes:

a) Davis-Bacon Act (sec. 1-7, 46 Stat. 1949, as amended; Pub. L. 74-403, 40

U.S.C. 276a-276a-7);

b) Copeland Act (40 U.S.C. 276c); and

c) Contract Work Hours and Safety Standards Act (40 U.S.C. 327-332); and

ii. Federal Regulations:

a) U.S. Department of Labor (29 CFR Parts 1, 3, 5, 6 and 7).

2. Davis-Bacon and Related Acts Process/Tasks

i. Submit and obtain from the website System for Award Management (SAM.gov) local

prevailing wage determination issuances for affected trades in identified development

projects.

ii. Ensure that the appropriate local prevailing wage decisions, as issued by DOL, are

included in project contract specifications; and provide other related services as

directed by the Agency.

iii. Indicate that employees are paid no less than the wage rate for assigned work

classification.

iv. Ensure fringe benefits are appropriate and eligible, and where appropriate request

details.

v. Include employee signed authorization for deductions other than official fringe and

standard deductions.

vi. Ensure the posting, in a prominent and accessible place, of the wage determination(s)

and DOL Publication: WH-1321, Notice to Employees Working on Federal or

Federally Assisted Construction Projects, are posted at all project sites.

vii. Examine payroll data (timecards, tax records, evidence of fringe benefit payment) that

supports Weekly Payroll Reports in LCPtracker system.

viii. If a WAP Network member has not performed work for that week, the WAP Network

member must submit a 'No Work Performed' certified payroll.

ix. Identification of incomplete reports.

x. Identify possible "red flags" compliance issues.

xi. Review monthly certified payrolls for compliance with the Apprenticeship Act

legislation.

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xii. Review the number of apprentices by classification to ensure apprentices are registered

with DOL.

3. Compliance Issues

i. Verify the eligibility of each WAP Network member to participate in federal programs.

If it is discovered that a WAP Network member is listed on the debarment list, the

Contractor shall immediately notify the Agency.

ii. Conduct investigations of WAP Network members as may be necessary to ensure

compliance with federal labor standards. The Contractor shall promptly notify the

Agency of any investigation. Such investigation shall include, but not be limited to, the

following information:

a) Promptly provide written notification to the WAP Network member to correct

within 30 days of receipt of such notice any underpayments found in any

Weekly Payroll Report or any other violation of federal labor standards

described herein (e.g., overtime violations).

b) Within such notification, the Contractor shall provide instructions to the WAP

Network member for computing the restitution to be paid (and any liquidated

damages) and documenting the restitution in any corrected Weekly Payroll

Report to be submitted to the Contractor. The Contractor shall promptly provide

the Agency with a copy of the notification. If the correction is not made within

the 30-day period, then the Contractor will promptly make a recommendation to

the Agency with respect to further corrective action to be taken by the Agency

which shall include, but not be limited to, withholding of loan disbursements,

establishment of deposits or escrows and/or recommendations of administrative

sanctions to DOE and/or DOL including debarment or suspension proceedings;

c) The Contractor will document any compliance-related violation enforcement

activity by the DOL Contracting Officer and inform all parties, in writing, of

any recommended action, or additional information requested. This written

communication shall include information relating to issues and/or potential

violations and associated due dates for responding to these potential concerns.

d) Notifying the DOL Contracting Officer of all:

 labor standards issues, including all complaints regarding incorrect payment

of prevailing wages and/or fringe benefits received from the employees of

the WAP Network member;

 significant labor standards violations, as defined in 29 CFR 5.7;

 disputes concerning labor standards pursuant to 29 CFR parts 4, 6, and 8

and as defined in FAR 52.222-14;

 disputed labor standards determinations;

 DOL investigations; and

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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